Westfall Township

Author: Westfall Township

The Regular Planning Meeting scheduled for July 24, 2018 has been canceled due to lack of an agenda.

Thank you

Jodi Manheim, Secretary

The Planning Workshop Meeting scheduled for July 12, 2018 has been cancelled due to lack of an agenda.

Jodi Manheim, Secretary

Westfall Township, Matamoras, PA

June 4, 2018

The Regular meeting of the Westfall Township Board of Supervisors was held Monday, June 4, 2018 at 7:00 pm. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Chairman, Robert Melvin, Vice Chairman, Jerry Dotey; Supervisors; Paul Fischer, Robert Bostinto and Michelle Wilkins; Solicitor; Robert Bernathy; and Secretary, Jodi Hulse. Also present were Road Master, Bill Schneider; Westfall Township Fire Department Chief; Robert Llewellyn; Sargent Zegarski, EPRPD, Emergency Management Assistant; Michael Fischetta; Treasurer, Scott Myer; Attorney Miles Wren, Michael Gable; Boucher and James, Michael Kelly, John Fuller, P.E., Thomas Murante, James Mauer; McGoey, Hauser and Edsall and Martin Springstead.   There were approximately 10 members of the general public present.

Zoning Officer, Wayne Rohner was absent.

EXECUTIVE SESSION: The last Executive Session was held May 7, 2018 @ 8:12 pm for personnel and May 22, 2018 at 4:30 pm for personnel.

APPROVAL OF AGENDA:

A motion was made by Supervisor Fischer to approve the agenda with no changes. The motion was seconded by Supervisor Bostinto and carries with all in favor.

PUBLIC COMMENT: No public comment.

MINUTES:

A motion was made by Vice Chairman Dotey to approve the May 7, 2018 Regular Supervisor Meeting Minutes. The motion was seconded by Supervisor Fischer and carries with four in favor and one abstention.  Chairman Melvin abstained due to his absence at the meeting.

TREASURER’S REPORT: Mr. Myer gave the report through the month of May, 2018.

A motion was made by Supervisor Bostinto to approve the Treasurer’s report through the month of May, 2018. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

POLICE REPORT: Sargent Zegarski gave the report for the month of May, 2018 which reflected the following:

Significant Happenings:

-Opiod Task Force Meeting

-Buckle Up Border to Border Initiative w/Port Jervis Police

-VR Weapons Training Testing

-Participated in Safety Day Program at PA Welcome Center

Miles Patrolled: 5,819

YTD: 24,000

 

Motor Vehicle Accidents: 16

YTD: 67

 

Calls for month: 212

YTD: 848

Westfall: 162

Matamoras: 48

A motion was made by Supervisor Wilkins to approve the Police Report for the month of May, 2018. The motion was seconded by Supervisor Fischer and carries with all in favor.

FIRE DEPARTMENTS:

Mill Rift Fire Department: No representative present.  Jodi Hulse read the report for the month of May, 2018:

 

5/02/18: Brush Fire-White Birch Road

5/08/18: Monthly Meeting

5/12/18: Structure Fire and Tree on wire-Bluestone Boulevard

5/16/18: Tree on House-103 Bluestone Boulevard

5/23/18: Work Night-Drive Training

5/30/18: Work Night-Driver Training

 

Total Man Hours: 70

Total Equipment Hours: 110

Total Man Hours for the Year: 451

 

A motion was made by Supervisor Fischer to approve the report for the month of May, 2018. The motion was seconded by Supervisor Wilkins and carries with all in favor.

 

Westfall Fire Department:  Chief Llewellyn read the report for May, 2018:  3 Automatic Fire Alarms, 5 Motor Vehicle Accidents, 2 Assist EMS, 1 Assist PD, 1 Vehicle Fire, 1 CO Alarm, 3 Brush Fires, 2 Utility/Tree Down, 6 Chief Investigation and 7 Structure Fire.  Total calls for May, 2018 were 31; 132 calls YTD

 

The EMS Report for the month of May, 2018 was as follows: 54 Calls in Westfall Township, 14 Calls in Dingman Township, 10 calls in Milford Township, 11 calls in Milford Borough, 10 calls in Matamoras Borough, 1 call in Blooming Grove,  2 calls in Shohola Township, 2 calls in Delaware Township,  and  2 calls in Orange County, NY.  Total calls for May, 2018 were 106.  Total EMS calls YTD are 560.

 

The combined Year to Date calls are 692.

 

Training for the month: Five drills/In-house training sessions held for 88 hours; one member completed 216 hours of Essentials of Firefighting; one member completed 16  hours of Structural Burn

 

Fundraising: Annual Golf Outing held

Memorial Day Coin Toss Held

August 10-Pulled Pork Dinner

 

Other: New Ambulance in service-May 30, 2018

EMS Subscription drives out to residents currently

GO 24 Store hydrant has not been installed.

 

A motion was made by Supervisor Fischer to approve the Westfall Fire Department report for the month of May, 2018.  The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

 

 

 

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for May, 2018 which reflected the following work done:

  1. Hot Patch repair
  2. Cold Patch repair
  3. Compost area maintenance
  4. Should maintenance
  5. Culvert Pipe maintenance
  6. Tree work-two storms
  7. Helped Penn DOT and Pike County Power and Light with storm clean- up (1017 and Bluestone Boulevard)
  8. Attendance of Road Task Force Meeting
  9. Meeting with Peterbilt Representative regarding truck specifications
  10. Assisted Matamoras Borough with shoulder work
  11. Mowed Township Rights of Way
  12. Cleared lose stone on township roads
  13. Worked with Penn DOT representative-Paving specifications-Heaters Hill and Reuben Bell Drive
  14. Worked with Matamoras Water Authority regarding James Street water line.

 

A motion was made by Supervisor Bostinto to approve the Highway Department Report for the month of May, 2018. The motion was seconded by Supervisor Wilkins and carries with all in favor.

 

BUILDING/ZONING REPORT: Wayne Rohner was not present.  Jodi Hulse gave the report for the month of May, 2018 which reflected the following:

 

5 Building Permits -$1,931.10 fees

1 Electrical Permit-$148.50 fees

2 Zoning Permits-$75.00 fees

 

Total Fees $2,154.60 collected ($75.00 outstanding)

 

A motion was made by Vice Chairman Dotey to approve the Building and Zoning Report for the month of May, 2018. The motion was seconded by Supervisor Fischer and carries with all in favor.

 

EMERGENCY MANAGEMENT: Mike Fischetta was present and gave the report for the month of May, 2018 which reflected no calls for the month.  He also gave the Supervisors a description of the March calls as per their request.

 

A motion was made by Supervisor Wilkins to approve the EMA Report for the month of May, 2018. The motion was seconded by Supervisor Fischer and carries with all in favor.

 

CORRESPONDENCE:  On desk for review.

 

OLD BUSINESS:

 

 

A motion was made by Vice Chairman Dotey to approve the purchase of the Peterbilt Chassis according to specifications from Hunter Truck Sales and Service dated 5/16/18 in the amount of $112,056.00 which is an increase of $9,752.00 from the previously approved truck purchase price. The motion also includes the approval to obtain a loan in the amount of $168,650.00 ($112,056.00 Chassis and $56,594.00 accessories) from the Municipal Authority of the Township of Westfall.  The motion was seconded by Supervisor Fischer and carries with all in favor.

 

A motion was made by Chairman Melvin to approve the payment of the $50,334.00 truck purchase from the general fund.   This purchase was approved at the May 7, 2018 Supervisor Meeting.  The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

 

 

 

 

NEW BUSINESS: 

 

Solicitor Bernathy stated this discussion is on an informal basis and the application will need to go before the Planning Commission. Mr. Gable explained the proposal.  He noted the subject property is part of a previously approved Land Development Plan for Rivers Edge.  The proposal is for a zone change for a parcel of land which is currently zoned R-1 and C-2 which is located on Rivers Edge Drive off of Reuben Bell Drive.  The applicant is looking to change the partial R-1 zoning to C-2 zoning to permit a 70 bed nursing home and 50 unit assisted living center.   Discussion followed regarding the need for such facilities.  Attorney Wren noted the applicant is very successful and has 24 facilities in operation currently.  Chief Llewellyn noted the concern of the lack of emergency services volunteers and the number of calls these facilities would create. Mr. Kelly stated they would contract with outside emergency service providers.  Chairman Melvin confirmed with Mr. Gable that this property is not located within a flood zone.  Additional discussion held regarding the lack of emergency services.

 

Mr. Gable noted there will be a Subdivision and Land Development application submitted in the future for this project.

 

A motion was made by Supervisor Bostinto to refer this matter to the Planning Commission for their review and recommendation. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

 

SUBDIVISION REVIEW and ACTION:

 

 

Mr. Fuller presented an overview to the Board of the application which is for a storage facility.

 

A motion was made by Vice Chairman Dotey to approve the Minor Land Develoment Application for Community Self Storage, Inc. with the following conditions:

 

  1. All comments noted in Kiley Associates, LLC review letter dated May 9, 2018
  2. It is the opinion of the applicant/applicant’s engineer that no sprinkler system is required and that the applicant will inform the fire department at the time of building permit application
  3. The fence line will be installed on the property line and not in the township right of way
  4. Fire alarm, access to hydrant (knox box on gate) and yelp device installation
  5. Wall construction will meet criteria for exemption of sprinkler system
  6. Applicant will have fence installed prior to land development approval at his own risk
  7. All comments noted in Pike County Office of Community Planning correspondence dated May 15, 2018

 

The motion was seconded by Supervisor Bostinto and carries with all in favor.

 

 

A motion was made by Supervisor Wilkins to approve the Minor Subdivision Application for Twin Tiers Hospitality, LLC-Best Western Inn with the following conditions:

  1. The final plans will be sealed
  2. Applicant to provide existing deeds, easements and maintenance agreements/proposed deeds, easements and maintenance agreements
  3. Component 1 Planning Module exemption from the PA DEP
  4. Applicant to provide proposed easement over pond for fire protection purposes for the Best Western Inn

The motion was seconded by Vice Chairman Dotey and carries with all in favor.

EXECUTIVE SESSION: None held

ADJOURNMENT: Meeting was adjourned at 8:10 p.m. on a motion by Supervisor Bostinto. Motion seconded by Supervisor Fischer and carries with all in favor.

Respectfully Submitted,

 

Jodi Hulse

Secretary

 

Westfall Township, Matamoras, PA

May 7, 2018

The Regular meeting of the Westfall Township Board of Supervisors was held Monday, May 7, 2018 at 7:00 pm. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Vice Chairman, Jerry Dotey; Supervisors; Paul Fischer, Robert Bostinto and Michelle Wilkins; Solicitor; Robert Bernathy; and Secretary, Jodi Hulse. Also present were Road Master, Bill Schneider; Westfall Township Fire Department Chief; Robert Llewellyn; Sargent Zegarski, EPRPD, Treasurer, Scott Myer; Steve McLaughlin, BIU Representative, Roman Prokopovych, P.E., Jennifer Borino, Penn DOT District 4-0, Marvin Eversdyke, Keith Williams, Penn DOT District 4-0, Steve Grandinali, PCP&L and Robin Waizenneger.  There were approximately 8 members of the general public present.

Chairman Robert Melvin was not present.

EXECUTIVE SESSION: The last executive session was held March 5, 2018 at 7:46 pm for the purposes of litigation regarding Malibu Land Holdings, LLC.

APPROVAL OF AGENDA: Supervisor Bostinto added “#9 under New Business as Non Uniform Pension Fund Proxy”.

A motion was made by Supervisor Bostinto to approve the agenda with the change. The motion was seconded by Supervisor Wilkins and carries with all in favor.

PUBLIC COMMENT: No public comment.

MINUTES:

A motion was made by Supervisor Wilkins to approve the April 2, 2018 Regular Meeting Minutes. The motion was seconded by Supervisor Bostinto and carries with all in favor.

A motion was made by Supervisor Bostinto to approve the April 12, 2018 Workshop Meeting Minutes. The motion was seconded by Supervisor Wilkins and carries with all in favor.

A motion was made by Supervisor Wilkins to approve the April 26, 2018 Workshop Meeting Minutes. The motion was seconded by Supervisor Fischer and carries with all in favor.

TREASURER’S REPORT: Mr. Myer gave the report through the month of April, 2018.

A motion was made by Supervisor Wilkins to approve the Treasurer’s report through the month of April, 2018. The motion was seconded by Supervisor Bostinto and carries with all in favor.

POLICE REPORT: Sargent Zegarski gave the report for the month of April which reflected the following:

Significant Happenings:

-Emergency Services Meeting with the DV School District

-Installation of Radio Equipment

-The EPRPD Foundation 3D Archery Shoot on Saturday, May 12, 2018

-Participated in Pike County after Action discussion on storms

-Body Cam Demo at Station

Miles Patrolled: 5,811

YTD: 18,181

 

Motor Vehicle Accidents: 8

YTD: 51

Calls for month: 170

Westfall: 118

Matamoras: 52

A motion was made by Supervisor Wilkins to approve the Police Report for the month of April, 2018. The motion was seconded by Supervisor Bostinto and carries with all in favor.

FIRE DEPARTMENTS:

Westfall Fire Department:  Chief Llewellyn read the report for April, 2018:  7 Automatic Fire Alarms, 5 Motor Vehicle Accidents, 1 Assist EMS, 3 Brush Fires, 1 Chief Investigation and 3 Public Service (training).  Total calls for April, 2018 were 20; 101 calls YTD

The EMS Report for the month of April, 2018 was as follows: 45 Calls in Westfall Township, 9 Calls in Dingman Township,15 calls in Milford Township, 17 calls in Milford Borough, 18 calls in Matamoras Borough, 1 call in Blooming Grove,  2 calls in Shohola Township,  1 call to Sussex County, NJ and  3 calls in Orange County, NY.  Total calls for April, 2018 were 111.  Total EMS calls YTD are 454.

The combined Year to Date calls are 555.

Training for the month: Four Drills/In-house training sessions held for 86 hours

Fundraising: May 12-Annual Golf Outing-High Point Country Club

August 10-Pulled Pork Dinner

Other: Purchased New Ambulance-delivery scheduled for early May

EMS subscription drives out to residents early

GO 24 Store hydrant has not been installed

Best Western Dry Hydrant not repaired

Roy Rogers Knox Box not installed

A motion was made by Supervisor Wilkins to approve the Westfall Fire Department report for the month of April, 2018. The motion was seconded by Supervisor Bostinto and carries with all in favor.

Mill Rift Fire Department: No representative present. No report submitted.  Vice Chairman Dotey stated the report will be submitted tomorrow to the township office.

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for April, 2018 which reflected the following:

  1. Department installed culvert pipe on Decker Lane and worked on drainage issue
  2. Cold patch was applied to township potholes
  3. Pot holes were patched in Pond Eddy
  4. Hot patch was applied to areas on Malibu Road
  5. Tree removal was done on Bluestone Boulevard in Township Right of Way
  6. Maintenance was done on spreader
  7. New tire ball joint was installed on front of the back hoe
  8. Department was called out twice for trees down on roadways
  9. Price quotes obtained for Freightliner and Pick Up Truck purchase
  10. Maintenance done on compost area
  11. Township Lawn mowing
  12. Ordered fifty tons of salt for storage pile

A motion was made by Supervisor Fischer to approve the Highway Department Report for the month of April, 2018. The motion was seconded by Supervisor Wilkins and carries with all in favor.

BUILDING/ZONING REPORT: Wayne Rohner was not present.  Jodi Hulse gave the report for the month of April, 2018 which reflected the following:

11 Building Permits totaling $9125.00 in fees

4 Zoning Permits totaling $250.00 in fees ($75.00 outstanding)

A motion was made by Supervisor Fischer to approve the Building and Zoning Report for the month of April, 2018. The motion was seconded by Supervisor Bostinto and carries with all in favor.

EMERGENCY MANAGEMENT: Mike Fischetta was present and gave the report for the month of April, 2018 which reflected no calls for the month.

A motion was made by Supervisor Wilkins to approve the report for April, 2018 and to send the letter. The motion was seconded by Supervisor Bostinto and carries with all in favor.

CORRESPONDENCE:  On desk for review.   

OLD BUSINESS:

    1. Proposed Fire Code Enforcement Ordinance: This matter was tabled.

 

 

No further discussion and no decisions were made.

 

 

No further discussion and no decisions were made.

 

 

 

A motion was made by Supervisor Bostinto to order both the 2019 Freightliner including the chassis, dump body and snow plow at a cost of $159,898.00 and the 2019 Ford F-350 Pick up Truck with plow and spreader at a cost of $50,334.00 with payment source determined at a later date. The motion was seconded by Supervisor Fischer and carries with all in favor.  

NEW BUSINESS: 

 

 

 

A motion was made by Supervisor Wilkins to send this matter to the Planning Board for discussion and recommendation of reducing the number of dogs for a “kennel” use. The motion was seconded by Supervisor Bostinto and carries with all in favor.

 

 

 

Vice Chairman Dotey thanked Mr. Grandinali for doing a great job during the storm. Supervisor Bostinto thanked Mr. Grandinali for removing trees on electrical strands in the Mill Rift area.

 

 

 

Mr. Prokopovych addressed the Board with an update since the design phase of the project. He noted the project location as east of the DV school campus driveway through the Kmart Plaza.  Four signals would be upgraded.  Eight signals will have battery back- up and a wireless communication system.  Mr. Prokopovych stated the project  should be awarded to contract at the end of August, 2018 and will be started in March of 2019 with an estimated completion date of September/October of 2019.

Discussion followed regarding construction of sidewalks by the school. Mr. Prokopovych stated there are no sidewalks included in the plan design and that there would be permitting issues.

Mr. Prokopovych also noted there will be no physical changes to the roadway from the I84 ramp to Price Chopper.

Discussion followed regarding the installation of a street light at the Price Chopper intersection. Mr. Williams stated the installation will be included in the plan as long as it is within the limits of work.  He noted the cost of the lighting would transfer to the township.

Chief Llewellyn confirmed the opticom systems would remain.

Mr. Williams stated there will be new paving markings made of thermal plastic which are longer lasting.

No further comment or information provided.

The Board thanked all representatives for their time and information.

“Shredding” Day: Supervisor Bostinto asked the Supervisors and the public if anyone is interested in having the portable truck service come and offer shredding services. Brief discussion followed.

No decisions were made.

 

Mr. Fischetta stated he may be interested in the position but would check with the other assistants and get back to the Board. 

 

 

SUBDIVISION REVIEW and ACTION:

EXECUTIVE SESSION: An executive session was called at 8:12 pm for the purposes of personnel.

The meeting was called back to order at 8:26. Vice Chairman Dotey directed Ms. Hulse to set up interviews for the Highway Department job opening.

 

No further discussion took place and no other decisions were made.

 

ADJOURNMENT: Meeting was adjourned at 8:28 p.m. on a motion by Supervisor Fischer. Motion seconded by Supervisor Wilkins and carries with all in favor.

Respectfully Submitted,

Jodi Hulse

Secretary

 

Westfall Township, Matamoras, PA

April 2, 2018

The Regular meeting of the Westfall Township Board of Supervisors was held Monday, April 2, 2018 at 7:00 pm. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Chairman, Robert Melvin; Vice Chairman, Jerry Dotey; Supervisors; Paul Fischer, Robert Bostinto and Michelle Wilkins; Solicitor; Robert Bernathy; and Secretary, Jodi Hulse. Also present were Road Master, Bill Schneider; Westfall Township Fire Department Chief; Robert Llewellyn; Zoning Officer, Wayne Rohner; Treasurer, Scott Myer; John Dalton, Joe Hoehmann and Kelly Hoehmann.  There were two members of the general public present.

EXECUTIVE SESSION: The last executive session was held March 5, 2018 at 7:46 pm for the purposes of litigation regarding Malibu Ranch

APPROVAL OF AGENDA: No changes were made to the agenda. A motion was made by Vice Chairman Dotey to approve the agenda.  The motion was seconded by Supervisor Wilkins and carries with all in favor.

PUBLIC COMMENT: Mr. Dalton addressed the Board with concern regarding the Police Department funding split between Westfall Township and Matamoras Borough. He referenced a presentation he submitted in 2014 to the Board.   Mr. Dalton suggested the Board consider contributing ½ % more towards the split.  He also suggested the Board take into effect the amount of police calls, census figures and road miles.  Mr. Dalton stated the Board should be prepared for a request from Matamoras for an increase in the Westfall Township contribution toward the funding split.

Chairman Melvin stated that all is negotiable and that he remembers Mr. Dalton’s presentation and will take it into consideration.

Mr. Dalton asked about the house in front of Price Chopper which has been secured with boards. Solicitor Bernathy noted that unless the structure is dangerous there is nothing the Township can do and the position of the Township has not changed since Mr. Dalton’s last inquiry.

No further public comment.

MINUTES:

A motion was made by Supervisor Wilkins to approve the March 5, 2018 Regular Meeting Minutes. The motion was seconded by Supervisor Bostinto and carries with four in favor and one abstention.  Chairman Melvin abstained due to his absence at the March 5, 2018 meeting.

TREASURER’S REPORT: Mr. Myer gave the report through the month of March, 2018.

A motion was made by Vice Chairman Dotey to approve the Treasurer’s report through the month of March, 2018. The motion was seconded by Supervisor Fischer and carries with all in favor.

POLICE REPORT: No representative present.  No report submitted.  Chairman Melvin directed Ms. Hulse to ask Chief Stewart to submit the report for March, 2018 as soon as possible.

FIRE DEPARTMENTS:

Westfall Fire Department:  Chief Llewellyn read the report for March, 2018:  7 Automatic Fire Alarms, 4 Motor Vehicle Accidents, 1 Spill Control, 2 CO Alarm, 4 Chief Investigation, 8 Utility Wires/Tree Down, 2 Traffic Control, 6 structure fires.  Total calls for March, 2018 were 34; 81 calls YTD

The EMS Report for the month of March, 2018 was as follows: 50 Calls in Westfall Township, 8 Calls in Dingman Township, 8 calls in Milford Township, 18 calls in Milford Borough, 12 calls in Matamoras Borough, 3 call in Shohola Township, 1 call in Delaware Township, 1 call in Greene Township and  5 calls in Orange County, NY.  Total calls for March, 2018 were 106.  Total EMS calls YTD are 343.

The combined Year to Date calls are 424.

Training for the month: Five Drills/In-house training sessions held for 112 hours

Fundraising: May 12-Annual Golf Outing-High Point Country Club

August 10-Pulled Pork Dinner

Other: EMS Subscription drive out to residents currently; Go 24 store hydrant not installed; Best Western Dry Hydrant not repaired; Roy Rogers knox box not installed.

Discussion followed regarding the amount of Emergency Services Calls being handled by the Department.

Chairman Melvin directed Ms. Hulse to gather the last six months of Westfall Fire Department Reports and email them to the Board.

 

A motion was made by Supervisor Fischer to approve the Westfall Fire Department report for the month of March, 2018. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

Mill Rift Fire Department: No representative present.  Ms. Hulse read the report submitted for March, 2018:  It read as follows:

3/3/18: Wires and trees down-Delaware Drive/Bluestone Boulevard-Compton Court

3/3/18: 34 Tanker to assist 39 on 84 road closure

3/13/18: Monthly Meeting

3/20/18: Work Night –Equipment Maintenance

3/25/18: Work Night-Work on Brush Truck

Total Man Hours: 82

Total Equipment Hours Year: 78

Total Man Hours for the Year: 239

The Mill Rift Fire Department report for March, 2018 was approved on motion by Supervisor Wilkins. The motion was seconded by Supervisor Bostinto and carries with all in favor.

BUILDING/ZONING REPORT: Wayne Rohner gave the report for March, 2018:  One zoning permit was issued for the month of March, 2018 with a fee of $100.00.

A motion was made by Supervisor Fischer to approve the Building/Zoning report for the month of March, 2018. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

EMERGENCY MANAGEMENT: No representative present.  Ms. Hulse read the report submitted by Mr. Ewbank.  There were three calls during the March 2nd and 3rd storm.

The Board directed Ms. Hulse to send a letter to Mr. Ewbank to ask for clarification of the calls for the month of March.

 

A motion was made by Supervisor Fischer to approve the report for March, 2018 and to send the letter. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for March, 2018.

 

Mr. Schneider reported the following for the month of March:

  1. Department handled all storms throughout the month
  2. Salt was ordered
  3. Department did maintenance on equipment
  4. Mr. Schneider had meeting on March 27, 2018 with PCCD, Army Corp of Engineers, Kiley Associates and Supervisor Dotey regarding issues on Decker Lane, Pond Drive and Bluestone Boulevard
  5. Cold Patching was done throughout the Township
  6. Trees were cleared from storm damage from the roadways
  7. Fire Tower road Maintenance/plowing was done

 

Discussion followed regarding a complaint received about trees on cable wires in Mill Rift on Delaware Drive (Penn DOT roadway). Mr. Schneider asked the Board if he could hire a tree removal company to remove the trees.  Solicitor Bernathy stated that indemnifications and waivers would be required from Penn DOT.  Supervisor Fischer noted another area of Delaware Drive near Decker Lane where there is a tree laying on a wire.

Discussion followed regarding a tree on Bluestone Boulevard within the township right of way on a township road.

A motion was made by Chairman Melvin to approve the cost of tree removal up to $1,000 to remove the tree on Bluestone Boulevard. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

A motion was made by Supervisor Fischer to send a letter to the cable company and Penn DOT to alert both of the trees on the cable on Delaware Drive in Mill Rift and Delaware Drive near Decker Lane. The motion was seconded by Supervisor Bostinto and carries with all in favor.

Discussion followed regarding compensation for part time employees when performing tasks other than snow plowing.

A motion was made by Supervisor Wilkins to approve the hourly rate of $15.00 for part time employee compensation while performing other tasks than snow plowing. The motions includes the requirement that the employee must pass the vetting process as per the township employee manual.  The motion was seconded by Supervisor Bostinto and carries with all in favor.

  1. Mr. Schneider also attended the Penn DOT District 4-0 meeting in Dunmore on March 26th.
  2. He confirmed with Chairman Melvin that all guide rails have been replaced throughout the township except for the area of the slide on Bluestone Boulevard.
  3. Mr. Schneider also met with Joe Hudak, Kiley Associates regarding reducing the cost of the proposed highway department building. Mr. Hudak is working on a revised figure.

 

Discussion followed regarding the need for two new township vehicles. Mr. Schneider stated in 2008 the Freightliner and the pick-up truck were purchased.  The Freightliner has been out of service quite often lately due to problems with the electric units which has been repaired.  He noted that without this truck it is hard to keep up with the snow plowing.

 

Chairman Melvin directed Mr. Schneider to obtain a quote with specifications for the purchase of a new freightliner by the May 7, 2018 Supervisor Meeting. Solicitor Bernathy confirmed the vehicle is covered under the state bidding process and would be exempt from the bidding process.

 

Chairman Melvin also directed Mr. Schneider to obtain a quote with specifications for the purchase of a new pick-up truck by the May 7, 2018 Supervisor Meeting. Mr. Schneider noted the need for a smaller truck in areas like Pond Eddy and in the case of trees down for maneuvering.

 

A motion was made by Supervisor Fischer to approve the Highway Department Report for March, 2018. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

CORRESPONDENCE:  On desk for review.   

OLD BUSINESS:  

  1. Proposed Marijuana Facilities Ordinance #171: This matter was handled at the public hearing held just prior to the meeting at 6:45 pm
  2. Proposed Fire Enforcement Ordinance: This matter was tabled.
  3. Emergency Access Road-Township Property-Delaware Drive to Decker Lane: Vice Chairman Dotey said the correct map has been emailed from Kiley Associates. Solicitor Bernathy requested a full size copy of the survey. Ms. Hulse agreed to obtain one from Mr. Hudak and forward it to Mr. Bernathy.
  4. Decker Lane and Pond Drive Flooding Issue/Bluestone Boulevard-PCCD Meeting (held March 27, 2018): Vice Chairman Dotey stated he met with Kiley Associates, Army Corp of Engineers, Pike County Conservation District and Mr. Schneider regarding three project which need to be addressed; Decker Lane, Pond Drive and Bluestone Boulevard. Discussion followed regarding the Decker Lane area and the repairs which need to be done to alleviate flooding issues. Mr. Dotey explained that the stream that comes down must be put back into the original stream bed which flows into the Delaware River. The representatives from the Army Corp of Engineers and PCCD agreed. Solicitor Bernathy noted there may be an easement acquisition required. He requested to see the plans. Chairman Melvin noted the Board needs to obtain the cost estimates and make a decision to prioritize the projects and invest in the right areas.

 

 

 

Discussion followed regarding the swale and rocks installed in the Decker Lane area. Mr. Schneider explained the PCCD coordinated with Kiley Associates for erosion control and recommended the swale and the stone size.  Chairman Dotey said the size of the rocks will make a bigger flooding problem and that something needs to be done.  Solicitor Bernathy questioned the engineer/PCCD recommendation and the failure of same.  Mr. Hoehmann stated that Ms. Enslin from the PCCD told him that the PCCD handles only erosion control and not flooding.  Chairman Dotey noted the PCCD is aware of the township wanting to remove the rocks from the swale and that they have no objection.  Brief discussion followed.

 

A motion was made by Supervisor Wilkins to direct the highway department to remove the rocks in the swale and place the rocks on the sides of the swale on Decker Lane as long as erosion protection is not affected. The motion was seconded by Supervisor Bostinto and carries with all in favor.

 

 

 

A motion was made by Chairman Melvin to schedule/advertise the workshop meeting with the representative from the USDA for April 12, 2018 at 11:00 am for the purposes of discussion of loan options for the proposed highway department project. The motion was seconded by Supervisor Fischer and carries with all in favor.

5. Schedule Special/Workshop Meeting with Shohola Township Board of Supervisors-regarding emergency services: A motion was made by Supervisor Wilkins to schedule/advertise the workshop meeting with the Shohola Township Board of Supervisors regarding emergency services. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

6. Milford Water Authority-Vacancy on Board: Ms. Hulse stated there is no vacancy on the board at this time so the motion to advertise the vacancy from the March, 2018 Supervisor Meeting must be withdrawn.

 

A motion was made by Supervisor Bostinto to withdraw the motion made at the March 5, 2018 Supervisor Meeting to advertise the vacancy on the Milford Water Authority Board. The motion was seconded by Supervisor Fischer and carries with all in favor.  

NEW BUSINESS: 

1. Schedule Clean -Up Day: A motion was made by Chairman Melvin to schedule/advertise the yearly clean-up day for Saturday, May 19, 2018 from 8:00 am to 2:00 pm free of charge to Westfall Township residents only with the same restrictions as the previous year. The motion was seconded by Supervisor Wilkins and carries with all in favor.

2. DEP Policies: Solicitor Bernathy explained two DEP Polices (385-2208-003 and 385-2207-001) which have been advertised for public comment. This information was provided to the Board by Chris Wood, SEO, by email this past week. Solicitor Bernathy briefly explained the policies but needs more information before the Board submits any comment which is due by April 9, 2018. He said he would contact Mr. Wood to obtain more information and then speak to Mr. Melvin. 

 

A motion was made by Vice Chairman Dotey to designate Chairman Melvin to send a comment letter to the Department of Environmental Protection by April 9, 2018 after obtaining clarification from Solicitor Bernathy. The motion was seconded by Supervisor Wilkins and carries with all in favor.

Discussion topic changed to Highway Department employees.A motion was made by Supervisor Fischer to advertise the highway department laborer vacancy position to include the benefits package, CDL license required, compensation to commensurate with experience and applicant must comply with employee handbook requirement/policy. All applications to be submitted by April 30, 2018.  The motion was seconded by Vice Chairman Dotey and carries with all in favor.  

SUBDIVISION REVIEW and ACTION:

NONE

EXECUTIVE SESSION: NONE

ADJOURNMENT: Meeting was adjourned at 8:25 p.m. on a motion by Chairman Melvin. Motion seconded by Supervisor Fischer and carries with all in favor.

Respectfully Submitted,

Jodi Hulse

Secretary

 

NOTICE TO RESIDENTS OF MATAMORAS AND PARTS OF WESTFALL TOWNSHIP 

The Matamoras Water Authority will begin flushing their hydrants on

May 14, 2018.  Flushing will be done between 8 pm to 6 am each day

until completed.  Water may be discolored during this period.

 

 

 

Westfall Township, Matamoras, PA

March 5, 2018

The Regular meeting of the Westfall Township Board of Supervisors was held Monday, March 5, 2018 at 7:00 pm. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Vice Chairman, Jerry Dotey; Supervisors; Paul Fischer, Robert Bostinto and Michelle Wilkins; Solicitor; Robert Bernathy; and Secretary, Jodi Hulse. Also present were Road Master, Bill Schneider; Westfall Township Fire Department Chief; Robert Llewellyn; Westfall Fire Department President; Bill Koferl; Chelsea Abadessa, EPRPD, Emergency Management Coordinator, Robert Ewbank; Treasurer, Scott Myer; John Fuller, P.E.  There was one member of the general public present.

Chairman Melvin was absent.

APPROVAL OF AGENDA: Vice Chairman Dotey added #8 under New Business as appointment of two temporary drivers.  Supervisor Fischer motioned to approve the addition to the agenda.  The motion was seconded by Supervisor Wilkins and carries with all in favor.

PUBLIC COMMENT: No public comment.

MINUTES:

A motion was made by Supervisor Bostinto to approve the February 5, 2018 Regular Meeting Minutes. The motion was seconded by Supervisor Wilkins and carries with all in favor.

A motion was made by Supervisor Bostinto to approve the February 13, 2018 Workshop Meeting Minutes. The motion was seconded by Supervisor Wilkins and carries with all in favor.

TREASURER’S REPORT: Mr. Myer gave the report through the month of February, 2018.

A motion was made by Supervisor Wilkins to approve the Treasurer’s report through the month of February, 2018. The motion was seconded by Supervisor Bostinto and carries with all in favor.

Supervisor Bostinto stated there is an issue with the police department pension fund funding and the township may need to make a contribution. This matter will be addressed in August after the state funding is in place.

POLICE REPORT:  Chelsea Abadessa gave the report for the month of February, 2018.  The report which reads as follows:

Miles patrolled: 7,306

YTD: 12,370

Motor Vehicle Accidents: 10

YTD: 27

Calls for the month: 136

YTD: 287

Westfall: 96

Matamoras: 42

A motion was made by Supervisor Wilkins to approve the Police Department Report for the month of February, 2018. The motion was seconded by Supervisor Fischer and carries with all in favor.

FIRE DEPARTMENTS:

Westfall Fire Department:  Chief Llewellyn read the report for February, 2018:  3 Automatic Fire Alarms, 3 Motor Vehicle Accidents, 1 Spill Control, 1 CO Alarm, 1 Assist EMS, 1 Traffic Control and 5 Structure Fires.  Total calls for February, 2018 were 15; 47 calls YTD

The EMS Report for the month of February, 2018 was as follows: 34 Calls in Westfall Township, 16 Calls in Dingman Township, 6 calls in Milford Township, 21 calls in Milford Borough, 13 calls in Matamoras Borough, 6 call in Shohola Township, and 6 calls in Orange County, NY.  Total calls for February, 2018 were 102.  Total EMS calls YTD are 237.

The combined Year to Date calls are 284.

Training for the month: Four drills/In-house training sessions held for 82 hours

Fundraising: May 12-Annual Golf Outing-High Point Country Club

August 10-Pulled Pork Dinner

Other: Red Cross Blood Drive held on February 27; EMS Subscription drive out to residents currently; Go 24 store hydrant not installed; Best Western Dry Hydrant not repaired; Roy Rogers knox box not installed.

A motion was made by Supervisor Bostinto to approve the Westfall Fire Department report for the month of February, 2018. The motion was seconded by Supervisor Wilkins and carries with all in favor.

Mill Rift Fire Department: No representative present.  Ms. Hulse read the report submitted for February, 2018:  It read as follows:

2/7/18: Work Night-Ran and checked all vehicles

2/11/18: Mutual Aid-Station 39-Tanker Price Chopper

2/13/28: Monthly Meeting

2/20/18: MVA-Engine-Doug Miller Road 32/39

2/28/18: Work Night-went over truck

Total Man Hours: 40

Total Equipment Hours: 52

Total Man Hours for the Year: 157

The Mill Rift Fire Department report for February, 2018 was approved on motion by Supervisor Fischer. The motion was seconded by Supervisor Wilkins and carries with all in favor.

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for February, 2018.

Mr. Schneider prepared information and attended the workshop meeting on February 13, 2018. The department did cold patching throughout the township.  They handled ice storms during the month of February.  Mr. Schneider attended the monthly road task force meeting.  The department plowed and did clean up during the recent heavy snow storm.

Discussion followed regarding an issue with Route 84 closure during the recent storm. The fire department was asked to block the road closure.  Chief Llewellyn suggested this matter be addressed by the Supervisors for the future.  The fire department does not have the man power to be sitting at a road block in a storm for 20 to 30 hours.  Mr. Schneider stated he would bring this matter up at the next Road Task Force meeting.

A motion was made by Supervisor Bostinto to approve the Highway Department Report for February, 2018. The motion was seconded by Supervisor Fischer and carries with all in favor.

BUILDING/ZONING REPORT:  Wayne Rohner was absent.  Ms. Hulse read the report for February, 2018.  There was one zoning permit totaling $75.00 in fees for the month of February, 2018.

A motion was made by Supervisor Fischer to approve the Building/Zoning Report for February, 2018. The motion was seconded by Supervisor Wilkins and carries with all in favor.

EMERGENCY MANAGEMENT: Mr. Ewbank read the report for February, 2018. There were no calls for the month of February, 2018.  Mr. Ewbank has two reports from Pike County Light and Power. He said there were construction crews on Cummins Hill Road today due to the recent poles and wires down from the snow storm.  PCPL also stated that the Heaters Hill repairs would be completed by this evening.

A motion was made by Supervisor Fischer to approve the report for February, 2018. The motion was seconded by Supervisor Bostinto and carries with all in favor.

CORRESPONDENCE:  On desk for review.   

OLD BUSINESS:  

 

 

      

 

 

 

 

NEW BUSINESS:

 

 

 

 

SUBDIVISION REVIEW and ACTION:

Mr. Fuller explained the plan to the Board and stated that he was here for any questions.

A motion was made by Supervisor Bostinto to approve the GO 24 Store Final Minor Land Development-Revision to move fire hydrant with the conditions listed on the February 27, 2018 correspondence from Kiley Associates, LLC. The motion was seconded by Supervisor Fischer and carries with all in favor.

Mr. Koferl addressed the Board and said he is available as a temporary driver. A motion was made by Supervisor Fischer to appoint Mr. Koferl as a temporary driver at a rate of $20.00 per hour with a copy of current driver’s license and addition of the driver to the township insurance policy.  The motion was seconded by Supervisor Wilkins and carries with all in favor.

EXECUTIVE SESSION: An executive session was called at 7:46 pm for litigation purposes to do with the Malibu appeal.

The meeting was called back to order at 8:02 pm. No decisions were made.

ADJOURNMENT: Meeting was adjourned at 8:03 p.m. on a motion by Supervisor Bostinto. Motion seconded by Supervisor Wilkins and carries with all in favor.

Respectfully Submitted,

 

Jodi Hulse

Secretary

 

Westfall Township, Matamoras, PA

February 5, 2018

The Regular meeting of the Westfall Township Board of Supervisors was held Monday, February 5, 2018 at 7:00 pm. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Chairman, Robert Melvin (arrived at 7:30 pm), Vice Chairman, Jerry Dotey; Supervisors; Paul Fischer, Robert Bostinto and Michelle Wilkins; Solicitor; Robert Bernathy; and Secretary, Jodi Hulse. Also present were Zoning Officer, Wayne Rohner; Road Master, Bill Schneider; Westfall Township Fire Department Chief; Robert Llewellyn; Westfall Fire Department President; Bill Koferl; Mill Rift Fire Chief, Tom Lamb; Chief Eric Stewart; Emergency Management Coordinator, Robert Ewbank; Treasurer, Scott Myer; Commissioner Steve Gucchini, Commissioner Matt Osterberg, Mike Sullivan, John Bell, Michael Gable and approximately 5 members of the general public.

APPROVAL OF AGENDA: A motion was made by Supervisor Bostinto to approve the agenda.  The motion was seconded by Supervisor Wilkins and carries with all in favor.

PUBLIC COMMENT: No public comment.

MINUTES:

Organization Meeting Minutes-January 2, 2018 and Regular Meeting Minutes-January 2, 2018-A motion was made by Supervisor Bostinto to approve the January 2, 2018 Organization Meeting Minutes and the January 2, 2018 Regular Meeting Minutes. The motion was seconded by Supervisor Fischer and carries with three in favor and one abstention.  Supervisor Wilkins abstained since she was not in attendance as a Supervisor at the meetings on January 2, 2018.

TREASURER’S REPORT: Mr. Myer gave the report through the month of January, 2018.

A motion was made by Supervisor Bostinto to approve the Treasurer’s report through the month of January, 2018. The motion was seconded by Supervisor Fischer and carries with all in favor.

POLICE REPORT:  Chief Eric Stewart gave the report for the month of January, 2018.  The report which reads as follows:

Miles patrolled: 5,064

YTD: 5,064

Motor Vehicle Accidents: 17

YTD: 17

Calls for the month: 151

YTD: 151

Westfall: 98

Matamoras: 53

  Received a $23,000 grant to incorporate crime mapping software into our Report Management System and the County’s

Supervisor Bostinto questioned employee benefit costs. Chief Stewart suggested the matter be discussed at the Police Commission meeting since the Secretary of the Police Commission could provide any financial information needed.

Supervisor Fischer congratulated Chief Stewart for his ten years of service.

A motion was made by Supervisor Bostinto to approve the Police Department Report for the month of January, 2018. The motion was seconded by Supervisor Fischer and carries with all in favor.

FIRE DEPARTMENTS:

Westfall Fire Department:  Chief Llewellyn read the report for January, 2018:  2 Automatic Fire Alarms, 5 Motor Vehicle Accidents, 3 Chief Investigation, 1 Water Rescue, 1 Gas Leak, 1 Utility Tree Down, 1 Landing Zone, 1 CO alarm, 1 Public Service, 1 Traffic Control and 15 Structure Fires.  Total calls for January, 2018 were 32; 32 calls YTD

The EMS Report for the month of January, 2018 was as follows: 69 Calls in Westfall Township, 13 Calls in Dingman Township, 7 calls in Milford Township, 15 calls in Milford Borough, 19 calls in Matamoras Borough, 4 call in Shohola Township, 1 call in Delaware Township, 1 call in Sussex County, NJ and 6 calls in Orange County, NY.  Total calls for January, 2018 were 135.  Total EMS calls YTD are 135.

The combined Year to Date calls are 167.

Training for the month: Four drills/In-house training sessions held for 76 hours

Fundraising: May 12-Annual Golf Outing-High Point Country Club

August 10-Pulled Pork Dinner

Other: EMS Subscription drive out to residents currently; Go 24 store hydrant not installed; Best Western Dry Hydrant not repaired; Roy Rogers knox box not installed.

A motion was made by Supervisor Fischer to approve the Westfall Fire Department report for the month of January, 2018. The motion was seconded by Supervisor Bostinto and carries with all in favor.

Mill Rift Fire Department: Chief Lamb gave the report for the month of January, 2018.  It read as follows:

1/02/18: Structure Fire-Martowicz Court-Engine and Tanker

01/03/18: Work Night-ran and checked all vehicles

01/09/18: Monthly Meeting

01/17/18: Work Night- Fire House Maintenance

01/20/18: Structure Fire-Minisink Lanes-Route 209-Tanker 1

01/24/18: Work Night-went over engine

01/31/14: Work Night-Equipment Maintenance-Tanker 1

Total Man Hours: 117

Total Equipment Hours: 40

Total Man Hours for the Year: 117

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for January, 2018.

Mr. Schneider stated the department applied material to all roads for four storms. They maintained all equipment and cleared culverts for storms.  Pot holes were filled.  Mr. Schneider attended the Road Task Force Meeting for January.  He also met twice with a representative from Pike County Power and Light regarding the lights in the parking lot at the township office building.  Mr. Schneider noted that Kiley Associates, LLC has been working on the Decker Lane issue.  He noted that salt has been ordered and that he may need to order from a private distributor due to the recent amount of storms in a short period of time.

A motion was made by Supervisor Bostinto to approve the Highway Department Report for January, 2018. The motion was seconded by Supervisor Wilkins and carries with all in favor.

BUILDING/ZONING REPORT:  Wayne Rohner gave the report for January, 2018. He confirmed there were 1 electrical, 2 mechanical and 1 Planning Permit for the month of January, 2018 totaling $863.50 in fees.

A motion was made by Supervisor Fischer to approve the Building/Zoning Report for January, 2018. The motion was seconded by Supervisor Wilkins and carries with all in favor.

EMERGENCY MANAGEMENT: Mr. Ewbank read the report for January, 2018.  There were no calls for the month of January, 2018.  Mr. Ewbank updated the point of contact information for the Verizon Wireless account to Jodi Hulse and himself.

A motion was made by Supervisor Wilkins to approve the report for January, 2018. The motion was seconded by Supervisor Fischer and carries with all in favor.

CORRESPONDENCE:  On desk for review.   

OLD BUSINESS:  

 

A motion was made by Supervisor Bostinto to schedule a Supervisor Workshop for February 13, 2018 at 6:00 pm. The motion was seconded by Supervisor Wilkins and carries with all in favor. 

NEW BUSINESS:

 

 

  1. Proposed location behind Lowes
  2. Area is in flood plain-area will be filled in
  3. Easement to be obtained for emergency access
  4. Public water and sewer

Chairman Melvin joined the meeting.

  1. 70 beds to be provided
  2. There is a need for skilled nursing beds
  3. Fire suppression system
  4. Mr. Sullivan and Pike County Commissioners have put a lot of work into this proposal
  5. Proposal is not assisted living
  6. Proposal resembles hotel
  7. Private dining
  8. Recreation activities
  9. Creation of 105 full time jobs

Discussion followed regarding flooding concerns. Mr. Koferl noted the increase in EMS calls.

Mr. Rohner confirmed the nursing home use is permitted in the C-2 Zone. Solicitor Bernathy noted this proposal is informal and that the applicant will need to go through the formal process and that the Supervisors will not pre-judge the matter.  The only issue the Supervisors noted was flooding.

 

No comment by Chief Llewellyn.

No comment by Chief Stewart.

No further comment was made. 

SUBDIVISION REVIEW and ACTION:

Mr. Jerome explained the addition to the vo-tech area of the building.

Chief Stewart stated that the school district has agreed to grant camera access to the Police Department for emergency purposes only. Mr. Bell stated he spoke with Chief Chad Stewart earlier in the day and they have come to an agreement.

Supervisor Fischer brought up the side walk issue. Discussion followed.  Mr. Bell noted that Penn DOT made the school district move the trees from the right of way.  He stated that he is not sure that Penn DOT would allow the sidewalks.  Additional discussion followed.

Mr. Bell pledged to put funding towards the bond amount to install the sidewalks at some point in the future.

A motion was made by Vice Chairman Dotey to approve the Final Land Development Plan for the CTE Addition to the Delaware Valley High School Complex with the conditions noted in the January 29, 2018 Planning Commission letter to the Board of Supervisors. The motion was seconded by Supervisor Wilkins and carries with all in favor.

 

A motion was made by Chairman Melvin to approve the waiver request from Section 305.1 of the Subdivision and Land Development Ordinance in regard to posting a financial guarantee for the project. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

EXECUTIVE SESSION: An executive session was called at 8:05 pm for personnel and land exchange purposes.

The meeting was called back to order at 8:58 pm. No decisions were made. Chairman Melvin stated discussion was also held regarding Fire Department Mutual Aid.

ADJOURNMENT: Meeting was adjourned at 9:00 p.m. on a motion by Vice Chairman Dotey. Motion seconded by Supervisor Bostinto and carries with all in favor.

Respectfully Submitted,

 

Jodi Hulse

Secretary

 

 

 

 

 

 

 

Westfall Township, Matamoras, PA

January 2, 2018

The Regular meeting of the Westfall Township Board of Supervisors was held Tuesday, January 2, 2018 at 7:31 pm just following the Organization Meeting. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Chairman, Robert Melvin, Vice Chairman, Jerry Dotey; Supervisors; Paul Fischer and Robert Bostinto; Solicitor; Robert Bernathy; and Secretary, Jodi Hulse. Also present were Zoning Officer, Wayne Rohner; Road Master, Bill Schneider; Westfall Township Fire Department Chief; Robert Llewellyn; Westfall Fire Department President; Bill Koferl;  Treasurer, Scott Myer;  Michelle Wilkins, Mr. and Mrs. Gregg Noll, Roland MacDonald and approximately 6 members of the general public.

APPROVAL OF AGENDA: A motion was made by Supervisor Bostinto to approve the agenda.  The motion was seconded by Vice Chairman Dotey and carries with all in favor.

PUBLIC COMMENT: No public comment.

MINUTES:

December 4, 2017-Regular Meeting Minutes: A motion was made by Supervisor Bostinto to approve the December 4, 2017 Regular Meeting Minutes.  The motion was seconded by Chairman Melvin and carries with three in favor and one abstention.  Supervisor Fischer abstained since he was not present for the December 4, 2017 Supervisor meeting.

TREASURER’S REPORT: Mr. Myer gave the report through the month of December, 2017. He noted that income is over budget for the year and that the income for the delinquent taxes was a large amount.  He also noted that the income for permits and real estate transfer tax income were higher than budgeted.  Mr. Myer also stated there is $46,000 left over from 2017 in the Capital Road fund for future projects.

Vice Chairman Dotey, Chief Llewellyn and Bill Koferl left the meeting due to an emergency (7:35 pm).

Discussion followed regarding Fire Tower Road.

A motion was made by Supervisor Fischer to approve the Treasurer’s Report through the month of December, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.

POLICE REPORT:  No representative present and no report submitted for the month of December, 2017.

FIRE DEPARTMENTS:

Westfall Fire Department: Chairman Melvin read the report submitted earlier in the meeting by Chief Llewellyn:   7 Automatic Fire Alarms; 7 Motor Vehicle Accidents; 5 Chief Investigation; 2 Assist EMS; and 4 Structure Fires.   The Total calls for December, 2017 were 25.  The total fire calls year to date are 281.

The EMS Report for the month of December, 2017 was as follows: 50 Calls in Westfall Township, 15 Calls in Dingman Township, 8 calls in Milford Township, 33 calls in Milford Borough, 21 calls in Matamoras Borough, 5 call in Shohola Township, 1 call in Blooming Grove Township, 1 call in Sussex County, NJ and 5 calls in Orange County, NY.  Total calls for December, 2017 were 139.  Total EMS calls year to date are 1,128.

The combined Year to Date calls are 1409.

Training for the month: Four drills/In-house training sessions held for 80 hours

Other: Go 24 Store hydrant has not been installed; Best Western Dry Hydrant not repaired; Roy Rogers knox box not installed.

A motion was made by Chairman Melvin to approve the Westfall Fire Department report for the month of December, 2017. The motion was seconded by Supervisor Fischer and carries with all in favor.

Mill Rift Fire Department: No representative present and no report for December, 2017 submitted.

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for December, 2017. He noted that the department handled eight storms in December, 2017.  He ordered 200 tons of anti-skid and 175 tons of salt which have been delivered and stockpiled.  Mr. Schneider stated that the department maintained all equipment after each storm.  He also contacted Pike County Light and Power regarding the parking lot lighting.  No response from PCPL at this time.  Mr. Schneider will contact the company once again.

A motion was made by Supervisor Bostinto to approve the Highway Department Report for December, 2017. The motion was seconded by Supervisor Fischer and carries with all in favor.

BUILDING/ZONING REPORT:  Wayne Rohner gave the report for December, 2017. He confirmed there were 2 building permits, 1 planning permit, and 1 zoning permit for the month of December, 2017 totaling $1,706.50 in fees.

A motion was made by Supervisor Fischer to approve the Building/Zoning Report for December, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.

EMERGENCY MANAGEMENT: Mr. Ewbank submitted the report for December, 2017 by email.  There were no calls for the month of December, 2017.

A motion was made by Supervisor Bostinto to approve the report for December, 2017. The motion was seconded by Supervisor Fischer and carries with all in favor.

CORRESPONDENCE:  On desk for review.   

OLD BUSINESS:

 

 

 

 

       Supervisor Bostinto mentioned the installation of a stop sign at the end of LaBarr Lane.  Brief discussion followed.  No action taken.

 

NEW BUSINESS: 

 

A motion was made by Chairman Melvin to appoint Ms. Wilkins to fill the Supervisor vacancy through December 31, 2019. The motion was seconded by Supervisor Fischer and carries with all in favor.

Ms. Wilkins verbally resigned from the Planning Commission and will follow up in writing with the Township Secretary. A motion was made by Chairman Melvin to accept Ms. Wilkins resignation.  The motion was seconded by Supervisor Fischer and carries with all in favor.

A motion was made by Chairman Melvin to appoint Mr. Noll as Planning Commission member. The motion was seconded by Supervisor Fischer and carries with all in favor.

 

 

 

 

SUBDIVISION REVIEW and ACTION: NONE  

Roland MacDonald asked the board if lines could be installed on Cummins Hill Road. Discussion followed.  Mr. Schneider noted the Second Class Township Code does not require lines to be painted on the Township Roadways.

EXECUTIVE SESSION:

None held.

ADJOURNMENT: Meeting was adjourned at 8:20 p.m. on a motion by Supervisor Bostinto. Motion seconded by Supervisor Fischer and carries with all in favor.

Respectfully Submitted,

Jodi Hulse

Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Westfall Township, Matamoras, PA

December 4, 2017

The Regular meeting of the Westfall Township Board of Supervisors was held Monday, December 4, 2017 at 7:00 pm. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Chairman, Robert Melvin, Vice Chairman, Jerry Dotey; Supervisors; Lester Buchanan and Robert Bostinto; Solicitor, Robert Bernathy; and Secretary, Jodi Hulse. Also present were Treasurer, Scott Myer; Road Master, Bill Schneider, Chief, Chad Stewart, Mill Rift Fire Chief, Tom Lamb; Westfall Township Fire Chief, Rob Llewellyn, Tom Holmes, Davis Chant, John Dalton and approximately 6 members of the general public.

Supervisor, Paul Fischer, was absent. Zoning Officer, Wayne Rohner, was absent.  Emergency Management Coordinator, Robert Ewbank, was also absent.

The Pledge of Allegiance took place.

 

EXECUTIVE SESSION: The last executive session was held October 2, 2107 at 7:51 pm for personnel matters

 

APPROVAL OF AGENDA: Chairman Melvin added “Gambling Ordinance-schedule/advertise continuance” as Old Business #5.

 

A motion was made by Supervisor Buchanan to approve the agenda with the addition. The motion was seconded by Supervisor Bostinto and carries with all in favor.  

PUBLIC COMMENT: No comment from the public. 

MINUTES: A motion was made by Vice Chairman Dotey to approve the October 10, 2017 Budget Workshop  minutes.  The motion was seconded by Supervisor Bostinto and carries with three in favor and one abstention.  Supervisor Buchanan abstained due to his absence at the meeting.

A motion was made by Supervisor Buchanan to approve the November 6, 2017 Regular Meeting minutes. The motion was seconded by Vice Chairman Dotey and carries with three in favor and one abstention.  Chairman Melvin abstained due to his absence at the meeting.

TREASURER’S REPORT: Mr. Myer gave the report through the month of December, 2017. Mr. Myer noted the budgeted income has been met for the year.  Also, delinquent tax income is $150,000 over budget and transfer tax is $50,000 over budget.  He also noted expenses are under budget.

Chairman Melvin explained the changes made to the Non Uniformed Pension Plan Ordinance earlier in the evening at 6:15 pm at the public hearing. A motion was made by Vice Chairman Dotey to make a payment of $80,000 to fund the plan properly.  The motion was seconded by Supervisor Bostinto and carries with all in favor.

Chairman Melvin directed Ms. Hulse to contact Roth & Roth, Actuary to obtain paperwork to be submitted to Mr. Myer for payment in accordance with the motion.

The Treasurer’s Report through December, 2017 was approved on a motion by Supervisor Buchanan. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

POLICE REPORT:  Chief Stewart read the report for November, 2017 which reads as follows:

Significant Happenings:

♦ Toys for Tots Drop Off Box at Police Station Lobby

♦ December 10th-Tri-State Chamber X-Mas parade 1 pm

Miles Patrolled: 5,348

YTD: 55,008

Motor Vehicle Accidents: 14

YTD: 205

Calls for Month: 168

YTD: 2,218

Westfall: 124

Matamoras: 44

A motion was made by Supervisor Buchanan to accept the Police Report for the month of November, 2017. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

FIRE DEPARTMENTS: 

Westfall Fire Department: Chief Llewellyn gave the report for the month of November, 2017, which stated as follows:

FIRE REPORT: 6 Automatic Fire Alarms; 9 Motor Vehicle Accident; 1 Gas Leak, 1 Stand By, 3 Chief Investigation, 3 Utility Wires Down, 2 Unattended Burn and 3 Structure Fires, for a total of 28 calls for November; 256 Calls YTD

EMS Calls for November, 2017: 54 Calls in Westfall Twp; 9 calls in Dingman Twp; 8 calls in Milford Twp; 13 calls in Milford Borough; 13 calls in Matamoras Borough;   3 calls in Shohola Township; 4 calls in Orange County, NY for a total of 104 calls for November, 2017;  989 calls YTD

Combined YTD calls: 1,245

Training for the Month: Four drills/In-house training sessions held for 106 hours

Fund Raising: Thanksgiving Coin Toss completed

Other: American Red Cross Blood Drive hosted by WTVFD on November 6

Roy Rogers is missing the knox box-notified zoning officer

Best Western dry hydrant requires repairs-notified zoning officer

 

Discussion followed regarding ambulance service coverage.

 

A motion was made by Supervisor Buchanan to approve the Westfall Fire Department Report for the month of November, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.

 

Mill Rift Fire Department: Chief Lamb gave the report for the month of November, 2017, which stated as follows:

11/01/17: Work Night-Ran and checked all vehicles

11/04/17: Structure Fire-Milford Landing-Tanker

11/08/17: Monthly meeting

11/15/17: Work Night-Driver Training-Engine and Tanker

11/29/17: Work Night-went over pump truck and Engine

Total Man Hours: 61

Total Equipment Hours Year to date: 238

Total Man Hours for the Year: 905

Chief Lamb confirmed the department has approximately ten certified drivers at this time.

Chairman Melvin directed the department to submit their Article 7 Report to the Township Secretary by December 20, 2017 for the file.

A motion was made by Supervisor Buchanan to approve the Mill Rift Fire Department Report for the month of November, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for November, 2017. The Department continued clearing the township right of way from trees and brush. They cleared culvert pipes throughout the township.  Mr. Schneider and the department cleared debris from shoulder of roads on Roberts Lane, Phillips Lane, Old Milford Road and Pine Hill Farm Road.  They also maintained the compost area.  The department installed the last spreader for the winter season and maintained equipment.  Mr. Schneider attended the Road Task Force Meeting for November, 2017.  He also met with Joe Hudak and Will Whitehead, Kiley Associates and Ellen Enslin, Pike County Conservation District to discuss drainage issue on Decker Lane.  The department installed matting directed by the PCCD on Decker Lane.  The project is to be continued.

A motion was made by Supervisor Buchanan to approve the November, 2017 Highway Report. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

BUILDING/ZONING REPORT:  Wayne Rohner was absent.  Chairman Melvin read the report for November, 2017 which reflected 1 building permit and two zoning permits for the month which fees totaled $634.50.

A motion was made by Supervisor Bostinto to approve the Building/Zoning Report for November, 2017. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

EMERGENCY MANAGEMENT: Mr. Ewbank was absent.  The report submitted reflected no calls for the month of November, 2017.

A motion was made by Supervisor Buchanan to accept the Emergency Management Report for November, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.

CORRESPONDENCE:  Chairman Melvin stated the file is in the office if anyone would like to review. 

OLD BUSINESS:  

  1. Adoption of 2018 Budget-Resolutions 2017-4 and 2017-5: Chairman Melvin read Resolution 2017-4. He noted the total mils have been reduced by 9.7% from last year and that the total mils are down 27% from 2015.

A motion was made by Supervisor Bostinto to approve Resolution 2017-4 to adopt the 2018 Budget. The motion was seconded by Supervisor Buchanan and carries with all in favor.

Chairman Melvin read Resolution 2017-5. A motion was made by Supervisor Buchanan to approve Resolution 2017-5 to adopt the 2018 Budget.  The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

A motion was made by Supervisor Buchanan to approve the payment of the engineering cost estimate not to exceed $5,250 and to direct Kiley Associates to move forward with the service. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

NEW BUSINESS:

 

Solicitor Bernathy noted he had previously represented this applicant in a different township so if matter becomes a formal application before the Board, this matter would be referred to conflict counsel. He confirmed this was an informal presentation only at this point.

Mr. Holmes explained the proposed project to the Board. The located is at Laurel Acres which is located off of Cummins Hill Road and is an existing subdivision with a total of 123 acres. The proposal is for 20 short term rental cabins.    He noted the following would be proposed:

  1. Art Park
  2. Recreational use
  3. Hot tubs and sauna areas
  4. Short term tourist use
  5. Cabins 400 to 600 square feet
  6. 1.3 acre lots
  7. Roads are in good shape and gravel
  8. Could change back to one large piece if needed
  9. There is a draw for short term rentals from Philadelphia and NYC areas
  10. Modern design
  11. Architecturally distinct design
  12. Echo flow septic systems
  13. Minimal use of water
  14. Single bath, bedroom and kitchenette
  15. Sculptures on property
  16. Two small ponds on property
  17. Minimal disturbance
  18. No campground activities
  19. No shooting or ATV activity
  20. Romantic atmosphere
  21. Float tanks
  22. Conservation bird theme
  23. Ice events in winter months
  24. Two to three million dollar investment over 3 to 4 years
  25. Tax revenue will be created
  26. CD Zone

Mr. Holmes noted short term rentals are not a use provided for in the ordinance in a CD Zone. He said this may fit as a conditional use as a resort.

The following was also noted:

  1. Office, garage/storage, tower house and library would be proposed
  2. Caretaker on site and cleaning staff as needed
  3. Private roads
  4. Open 365 day a year
  5. $250 to $300 per night

 

No comment was made by Chief Llewellyn or Chief Stewart.   Solicitor Bernathy suggested that Mr. Holmes check with Wayne Rohner, Zoning Officer, for the procedure of variance which would go through the Zoning Hearing Board.  He stated they may want to consider an ordinance amendment rather than variance since there may be no hardship to prove.  Solicitor Bernathy said this sounds like it may be a conditional use with land development and variance or ordinance amendment for square footage minimum issue.  Mr. Holmes thanked the Board and will proceed accordingly.

 

 

 

The Board directed Ms. Hulse to provide a letter to Mrs. Pearce to confirm this approval.

 

SUBDIVSION/LAND DEVELOPMENT/CONDITIONAL USE-REVIEW AND ACTION:

 

  1. Chairman Melvin read the recommendation letter from the Westfall Planning Commission. A motion was made by Supervisor Buchanan to approve the Paddlers Point Flood Plain Development Permit. The motion was seconded by Supervisor Bostinto and carries with all in favor.
  2. Paddlers Point-Garden Apartments: Stormwater Management Agreement and Declaration of Easement
  3. Chairman Melvin read the recommendation letter from the Westfall Planning Commission. A motion was made by Supervisor Buchanan to approve the Stormwater Management Agreement and Declaration of Easement between Westfall Township and Paddlers Point. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

EXECUTIVE SESSION: None held.

Supervisor Buchanan asked Mr. Schneider to obtain estimates for parking lot lighting at the Township Building. He suggested obtaining quotes to add a pole with an extension arm.  The cost, up to $10,000, for this was approved at the most recent Regular Supervisor Meeting.

Chairman Melvin thanked Supervisor Buchanan for his service to Westfall Township and noted that he has been a treasure to the Township. Vice Chairman Dotey, as well as Supervisor Bostinto, thanked Supervisor Buchanan.

ADJOURNMENT: Meeting was adjourned at 8:03 p.m. on a motion by Supervisor Buchanan.  Motion seconded by Supervisor Bostinto and carries with all in favor.

Respectfully Submitted,

Jodi Hulse

Secretary