Westfall Township, Matamoras, PA

March 5, 2018

The Regular meeting of the Westfall Township Board of Supervisors was held Monday, March 5, 2018 at 7:00 pm. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Vice Chairman, Jerry Dotey; Supervisors; Paul Fischer, Robert Bostinto and Michelle Wilkins; Solicitor; Robert Bernathy; and Secretary, Jodi Hulse. Also present were Road Master, Bill Schneider; Westfall Township Fire Department Chief; Robert Llewellyn; Westfall Fire Department President; Bill Koferl; Chelsea Abadessa, EPRPD, Emergency Management Coordinator, Robert Ewbank; Treasurer, Scott Myer; John Fuller, P.E.  There was one member of the general public present.

Chairman Melvin was absent.

APPROVAL OF AGENDA: Vice Chairman Dotey added #8 under New Business as appointment of two temporary drivers.  Supervisor Fischer motioned to approve the addition to the agenda.  The motion was seconded by Supervisor Wilkins and carries with all in favor.

PUBLIC COMMENT: No public comment.

MINUTES:

A motion was made by Supervisor Bostinto to approve the February 5, 2018 Regular Meeting Minutes. The motion was seconded by Supervisor Wilkins and carries with all in favor.

A motion was made by Supervisor Bostinto to approve the February 13, 2018 Workshop Meeting Minutes. The motion was seconded by Supervisor Wilkins and carries with all in favor.

TREASURER’S REPORT: Mr. Myer gave the report through the month of February, 2018.

A motion was made by Supervisor Wilkins to approve the Treasurer’s report through the month of February, 2018. The motion was seconded by Supervisor Bostinto and carries with all in favor.

Supervisor Bostinto stated there is an issue with the police department pension fund funding and the township may need to make a contribution. This matter will be addressed in August after the state funding is in place.

POLICE REPORT:  Chelsea Abadessa gave the report for the month of February, 2018.  The report which reads as follows:

Miles patrolled: 7,306

YTD: 12,370

Motor Vehicle Accidents: 10

YTD: 27

Calls for the month: 136

YTD: 287

Westfall: 96

Matamoras: 42

• Received a Certificate of Appreciation for participating in the PA Aggressive Driving Enforcement Program for 2017
• Attended Virtual Reality Firearm Training
• Winter Parking Ordinance is still in effect until April 1^st
• The EPRPD Foundation is 3D Archery Shoot on Saturday, May 12, 2018
• Participated in Opioid Task Force Meeting

A motion was made by Supervisor Wilkins to approve the Police Department Report for the month of February, 2018. The motion was seconded by Supervisor Fischer and carries with all in favor.

FIRE DEPARTMENTS:

Westfall Fire Department:  Chief Llewellyn read the report for February, 2018:  3 Automatic Fire Alarms, 3 Motor Vehicle Accidents, 1 Spill Control, 1 CO Alarm, 1 Assist EMS, 1 Traffic Control and 5 Structure Fires.  Total calls for February, 2018 were 15; 47 calls YTD

The EMS Report for the month of February, 2018 was as follows: 34 Calls in Westfall Township, 16 Calls in Dingman Township, 6 calls in Milford Township, 21 calls in Milford Borough, 13 calls in Matamoras Borough, 6 call in Shohola Township, and 6 calls in Orange County, NY.  Total calls for February, 2018 were 102.  Total EMS calls YTD are 237.

The combined Year to Date calls are 284.

Training for the month: Four drills/In-house training sessions held for 82 hours

Fundraising: May 12-Annual Golf Outing-High Point Country Club

August 10-Pulled Pork Dinner

Other: Red Cross Blood Drive held on February 27; EMS Subscription drive out to residents currently; Go 24 store hydrant not installed; Best Western Dry Hydrant not repaired; Roy Rogers knox box not installed.

A motion was made by Supervisor Bostinto to approve the Westfall Fire Department report for the month of February, 2018. The motion was seconded by Supervisor Wilkins and carries with all in favor.

Mill Rift Fire Department: No representative present.  Ms. Hulse read the report submitted for February, 2018:  It read as follows:

2/7/18: Work Night-Ran and checked all vehicles

2/11/18: Mutual Aid-Station 39-Tanker Price Chopper

2/13/28: Monthly Meeting

2/20/18: MVA-Engine-Doug Miller Road 32/39

2/28/18: Work Night-went over truck

Total Man Hours: 40

Total Equipment Hours: 52

Total Man Hours for the Year: 157

The Mill Rift Fire Department report for February, 2018 was approved on motion by Supervisor Fischer. The motion was seconded by Supervisor Wilkins and carries with all in favor.

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for February, 2018.

Mr. Schneider prepared information and attended the workshop meeting on February 13, 2018. The department did cold patching throughout the township.  They handled ice storms during the month of February.  Mr. Schneider attended the monthly road task force meeting.  The department plowed and did clean up during the recent heavy snow storm.

Discussion followed regarding an issue with Route 84 closure during the recent storm. The fire department was asked to block the road closure.  Chief Llewellyn suggested this matter be addressed by the Supervisors for the future.  The fire department does not have the man power to be sitting at a road block in a storm for 20 to 30 hours.  Mr. Schneider stated he would bring this matter up at the next Road Task Force meeting.

A motion was made by Supervisor Bostinto to approve the Highway Department Report for February, 2018. The motion was seconded by Supervisor Fischer and carries with all in favor.

BUILDING/ZONING REPORT:  Wayne Rohner was absent.  Ms. Hulse read the report for February, 2018.  There was one zoning permit totaling $75.00 in fees for the month of February, 2018.

A motion was made by Supervisor Fischer to approve the Building/Zoning Report for February, 2018. The motion was seconded by Supervisor Wilkins and carries with all in favor.

EMERGENCY MANAGEMENT: Mr. Ewbank read the report for February, 2018. There were no calls for the month of February, 2018.  Mr. Ewbank has two reports from Pike County Light and Power. He said there were construction crews on Cummins Hill Road today due to the recent poles and wires down from the snow storm.  PCPL also stated that the Heaters Hill repairs would be completed by this evening.

A motion was made by Supervisor Fischer to approve the report for February, 2018. The motion was seconded by Supervisor Bostinto and carries with all in favor.

CORRESPONDENCE:  On desk for review.   

OLD BUSINESS:  

• Proposed Fire Code Enforcement Ordinance: This matter was tabled until the April meeting. A motion was made by Supervisor Wilkins to table this matter until the April 2, 2018 Supervisor Meeting. The motion was seconded by Supervisor Fischer and carries with all in favor.

 

• Emergency Access Road-Township Property-Delaware Drive to Decker Lane: Vice Chairman Dotey stated he had a lengthy discussion with Mr. Hudak from Kiley Associates, LLC regarding revisions to the map. Kiley Associates, LLC is in the process of revising the map so that Solicitor Bernathy can proceed with the legal documents. No action taken.

 

• Township Building-Parking Lot Lighting: This matter was tabled. No new installs are being done by the electric company at this time since they are setting up new installation crews.

      

• Price Chopper Intersection-Lighting Quote: This matter was tabled. No new installs are being done by the electric company at this time since they are setting up new installation crews.

 

• Decker Lane and Pond Drive Flooding Issue/Bluestone Boulevard-PCCD Meeting-March 7, 2018 at 9:30 am: Ms. Hulse stated this meeting date is changing due to the recent blizzard. The meeting will be coordinated with Vice Chairman Dotey once new dates are provided. Chairman Dotey noted these three areas need to be addressed and the projects need to be done.

 

• Delaware Valley School District/Westfall Township Draft Lighting Agreement: Solicitor Bernathy stated he has reviewed the agreement and it is acceptable.A motion was made by Supervisor Bostinto to approve the Delaware Valley School District/Westfall Township Draft Lighting Agreement. The motion was seconded by Supervisor Wilkins and carries with all in favor.

 

• Status of Malibu Appeal: This matter was referred to the executive session to be held at the end of the meeting.

 

NEW BUSINESS:

 

• Connexicore-Frank Segarra-Drone Technology Information: Supervisor Bostinto stated that Mr. Segarra is not present due to the recent storm. Discussion followed regarding the necessity of drone technology within the township. Chief Llewelyn noted the drone is a great tool but not a necessity. Vice Chairman Dotey asked if the tool could have been used in the past. Mr. Koferl said no. Mrs. Abadessa stated there may be a warrant issue. The board decided to drop the subject and no action was taken.

• Schedule/Advertise workshop meeting-municipal expansion-informational meeting with Charles Garnett-USDA: This matter was tabled until the April Meeting on a motion made by Supervisor Bostinto. The motion was seconded by Supervisor Wilkins and carries with all in favor. Ms. Hulse will obtain dates for the meeting in April.

• Schedule/Advertise Special Meeting with Shohola Township regarding ambulance services: This matter was tabled until the April 2, 2018 Supervisor Meeting due to the recent storm.

• Milford Water Authority-Vacancy on Board: Supervisor Bostinto stated he spoke with Tim Gardner and Mr. Gardner noted a vacancy on the Board for a Westfall Township resident.A motion was made by Supervisor Wilkins to advertise the vacancy for the Milford Water Authority Board. The motion was seconded by Supervisor Bostinto and carries with all in favor. 

 

• MRM Property & Liability Trust-Proxy-Authorization-Harrison Township and West View Water Authority: A motion was made by Supervisor Fischer to approve the proxy for voting purposes for all matters at the April 5, 2018 MRM Property and Liability Trust meeting. The motion was seconded by Supervisor Wilkins and carries with all in favor.

• MRM Property & Liability Trust-Proxy-Authorization-Pine Township, Hempfield Township and Municipality of Murrysville): A motion was made by Supervisor Bostinto to approve the proxy for voting purposes for all matters at the April 6, 2018 MRM Property and Liability Trust meeting. The motion was seconded by Supervisor Wilkins and carries with all in favor.

• Marijuana Facilities Ordinance-Letter from Planning Commission-Schedule/Advertise public hearing: A motion was made by Supervisor Bostinto to schedule/advertise a public hearing for the proposed Marijuana Facilities Ordinance for April 2, 2018 at 6:45 pm. The motion was seconded by Supervisor Wilkins and carries with all in favor.

• Temporary Driver Appointment: A motion was made by Supervisor Fischer to appoint Chris Morgan and Pat Cordova as temporary drivers for the Highway Department at a rate of $20.00 per hour with copy of current driver’s license and addition of the drivers to the township insurance policy. The motion was seconded by Supervisor Wilkins and carries with all in favor.

 

 

SUBDIVISION REVIEW and ACTION:

• GO 24 Store-Final Minor Land Development-Revision to move location of Fire Hydrant-Letter from Planning Commission: Representative-John Fuller, P.E. 

Mr. Fuller explained the plan to the Board and stated that he was here for any questions.

A motion was made by Supervisor Bostinto to approve the GO 24 Store Final Minor Land Development-Revision to move fire hydrant with the conditions listed on the February 27, 2018 correspondence from Kiley Associates, LLC. The motion was seconded by Supervisor Fischer and carries with all in favor.

Mr. Koferl addressed the Board and said he is available as a temporary driver. A motion was made by Supervisor Fischer to appoint Mr. Koferl as a temporary driver at a rate of $20.00 per hour with a copy of current driver’s license and addition of the driver to the township insurance policy.  The motion was seconded by Supervisor Wilkins and carries with all in favor.

EXECUTIVE SESSION: An executive session was called at 7:46 pm for litigation purposes to do with the Malibu appeal.

The meeting was called back to order at 8:02 pm. No decisions were made.

ADJOURNMENT: Meeting was adjourned at 8:03 p.m. on a motion by Supervisor Bostinto. Motion seconded by Supervisor Wilkins and carries with all in favor.

Respectfully Submitted,

 

Jodi Hulse

Secretary

 

Westfall Township, Matamoras, PA

February 5, 2018

The Regular meeting of the Westfall Township Board of Supervisors was held Monday, February 5, 2018 at 7:00 pm. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Chairman, Robert Melvin (arrived at 7:30 pm), Vice Chairman, Jerry Dotey; Supervisors; Paul Fischer, Robert Bostinto and Michelle Wilkins; Solicitor; Robert Bernathy; and Secretary, Jodi Hulse. Also present were Zoning Officer, Wayne Rohner; Road Master, Bill Schneider; Westfall Township Fire Department Chief; Robert Llewellyn; Westfall Fire Department President; Bill Koferl; Mill Rift Fire Chief, Tom Lamb; Chief Eric Stewart; Emergency Management Coordinator, Robert Ewbank; Treasurer, Scott Myer; Commissioner Steve Gucchini, Commissioner Matt Osterberg, Mike Sullivan, John Bell, Michael Gable and approximately 5 members of the general public.

APPROVAL OF AGENDA: A motion was made by Supervisor Bostinto to approve the agenda.  The motion was seconded by Supervisor Wilkins and carries with all in favor.

PUBLIC COMMENT: No public comment.

MINUTES:

Organization Meeting Minutes-January 2, 2018 and Regular Meeting Minutes-January 2, 2018-A motion was made by Supervisor Bostinto to approve the January 2, 2018 Organization Meeting Minutes and the January 2, 2018 Regular Meeting Minutes. The motion was seconded by Supervisor Fischer and carries with three in favor and one abstention.  Supervisor Wilkins abstained since she was not in attendance as a Supervisor at the meetings on January 2, 2018.

TREASURER’S REPORT: Mr. Myer gave the report through the month of January, 2018.

A motion was made by Supervisor Bostinto to approve the Treasurer’s report through the month of January, 2018. The motion was seconded by Supervisor Fischer and carries with all in favor.

POLICE REPORT:  Chief Eric Stewart gave the report for the month of January, 2018.  The report which reads as follows:

Miles patrolled: 5,064

YTD: 5,064

Motor Vehicle Accidents: 17

YTD: 17

Calls for the month: 151

YTD: 151

Westfall: 98

Matamoras: 53

  Received a $23,000 grant to incorporate crime mapping software into our Report Management System and the County’s

• Attended a Winter Driving Awareness event at Penn Dot office
• Winter Parking Ordinance in still in effect until April 1^st
• The EPRPD Foundation is 3D Archery Shoot on Saturday, May 12, 2018
• Annual Report submitted to the Supervisors

Supervisor Bostinto questioned employee benefit costs. Chief Stewart suggested the matter be discussed at the Police Commission meeting since the Secretary of the Police Commission could provide any financial information needed.

Supervisor Fischer congratulated Chief Stewart for his ten years of service.

A motion was made by Supervisor Bostinto to approve the Police Department Report for the month of January, 2018. The motion was seconded by Supervisor Fischer and carries with all in favor.

FIRE DEPARTMENTS:

Westfall Fire Department:  Chief Llewellyn read the report for January, 2018:  2 Automatic Fire Alarms, 5 Motor Vehicle Accidents, 3 Chief Investigation, 1 Water Rescue, 1 Gas Leak, 1 Utility Tree Down, 1 Landing Zone, 1 CO alarm, 1 Public Service, 1 Traffic Control and 15 Structure Fires.  Total calls for January, 2018 were 32; 32 calls YTD

The EMS Report for the month of January, 2018 was as follows: 69 Calls in Westfall Township, 13 Calls in Dingman Township, 7 calls in Milford Township, 15 calls in Milford Borough, 19 calls in Matamoras Borough, 4 call in Shohola Township, 1 call in Delaware Township, 1 call in Sussex County, NJ and 6 calls in Orange County, NY.  Total calls for January, 2018 were 135.  Total EMS calls YTD are 135.

The combined Year to Date calls are 167.

Training for the month: Four drills/In-house training sessions held for 76 hours

Fundraising: May 12-Annual Golf Outing-High Point Country Club

August 10-Pulled Pork Dinner

Other: EMS Subscription drive out to residents currently; Go 24 store hydrant not installed; Best Western Dry Hydrant not repaired; Roy Rogers knox box not installed.

A motion was made by Supervisor Fischer to approve the Westfall Fire Department report for the month of January, 2018. The motion was seconded by Supervisor Bostinto and carries with all in favor.

Mill Rift Fire Department: Chief Lamb gave the report for the month of January, 2018.  It read as follows:

1/02/18: Structure Fire-Martowicz Court-Engine and Tanker

01/03/18: Work Night-ran and checked all vehicles

01/09/18: Monthly Meeting

01/17/18: Work Night- Fire House Maintenance

01/20/18: Structure Fire-Minisink Lanes-Route 209-Tanker 1

01/24/18: Work Night-went over engine

01/31/14: Work Night-Equipment Maintenance-Tanker 1

Total Man Hours: 117

Total Equipment Hours: 40

Total Man Hours for the Year: 117

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for January, 2018.

Mr. Schneider stated the department applied material to all roads for four storms. They maintained all equipment and cleared culverts for storms.  Pot holes were filled.  Mr. Schneider attended the Road Task Force Meeting for January.  He also met twice with a representative from Pike County Power and Light regarding the lights in the parking lot at the township office building.  Mr. Schneider noted that Kiley Associates, LLC has been working on the Decker Lane issue.  He noted that salt has been ordered and that he may need to order from a private distributor due to the recent amount of storms in a short period of time.

A motion was made by Supervisor Bostinto to approve the Highway Department Report for January, 2018. The motion was seconded by Supervisor Wilkins and carries with all in favor.

BUILDING/ZONING REPORT:  Wayne Rohner gave the report for January, 2018. He confirmed there were 1 electrical, 2 mechanical and 1 Planning Permit for the month of January, 2018 totaling $863.50 in fees.

A motion was made by Supervisor Fischer to approve the Building/Zoning Report for January, 2018. The motion was seconded by Supervisor Wilkins and carries with all in favor.

EMERGENCY MANAGEMENT: Mr. Ewbank read the report for January, 2018.  There were no calls for the month of January, 2018.  Mr. Ewbank updated the point of contact information for the Verizon Wireless account to Jodi Hulse and himself.

A motion was made by Supervisor Wilkins to approve the report for January, 2018. The motion was seconded by Supervisor Fischer and carries with all in favor.

CORRESPONDENCE:  On desk for review.   

OLD BUSINESS:  

• Proposed Fire Code Enforcement Ordinance: This matter was directed to executive session to be held later in the meeting.
• Emergency Access Road-Township Property-Delaware Drive to Decker Lane: This matter was directed to executive session to be held later in the meeting.
• Township Building-Parking Lot Lighting: This matter was tabled. Mr. Schneider is waiting for a quote from Pike County Power and Light. Supervisor Bostinto directed Mr. Schneider to also obtain a quote for a light at the Price Chopper intersection
• Municipal Expansion-Highway Department: Supervisor Bostinto stated that he has been in contact with Charles Garnett at the USDA regarding possible financing for this project. This matter was tabled until the next workshop meeting.

 

A motion was made by Supervisor Bostinto to schedule a Supervisor Workshop for February 13, 2018 at 6:00 pm. The motion was seconded by Supervisor Wilkins and carries with all in favor. 

NEW BUSINESS:

 

• Letter from Planning Commission-Component 2-Sewage Planning Module-Sylvan Ridge Farm-232 Cummins Hill Road-Resolution 2018-3: A motion was made by Supervisor Bostinto to enact Resolution 2018-3 to approve the Component 2 Sewage Planning Module for Sylvan Ridge Farm. The motion was seconded by Supervisor Wilkins and carries with all in favor.

• Open Space Grant Bank Account (2011): Mr. Myer explained that this account has been inactive for several years and that the grant money was spent. The balance was actually money that came from the general fund originally.A motion was made by Vice Chairman Dotey to close the account and move the balance to the general fund. The motion was seconded by Supervisor Fischer and carries with all in favor.

 

• Change December 25, 2018 Planning Meeting to December 18, 2018: A motion was made by Supervisor Fischer to change the December 25, 2018 Planning Meeting to December 18, 2018. The motion was seconded by Supervisor Wilkins and carries with all in favor.

• Letter from Westfall Municipal Authority-Vacancy on Board: A motion was made by Vice Chairman Dotey to appoint Supervisor Fischer to the vacancy on the Municipal Authority Board. The motion was seconded by Supervisor Bostinto and carries with three in favor and one abstention. Supervisor Fischer abstained.

• Approval for Wayne Rohner, Zoning Officer to attend FEMA Course-February 26, 2018 through March 1, 2018-Cost $200: Secretary Hulse noted there was also a course at Middle Smithfield Township for Zoning March 6, 13 and 20^th that Mr. Rohner is also interested in attending. The cost is $75.00. A motion was made by Supervisor Fischer to approve the payment for both courses. The motion was seconded by Supervisor Wilkins and carries with all in favor.

• Resignation Letter dated January 25, 2018-Richard Mai: Vice Chairman Dotey read the letter. A motion was made by Supervisor Fischer to accept Mr. Mai’s resignation effective March 28, 2018. The motion was seconded by Supervisor Wilkins and carries with all in favor.

• Decker Lane Drainage Study-Kiley Associates, LLC-dated February 5, 2018: This matter was tabled until the February 13, 2018 Supervisor Workshop Meeting.

• Sketch Plan-Informal Presentation-Westfall Senior Center Facility-Senior Health Care Solutions, LLC: Representatives: Michael Gable- Boucher & James and Michael Kelly-Senior Health Care Solutions-Mr. Gable explained the proposal to the Board along with presenting a proposed plan. He noted the following:

1. Proposed location behind Lowes
2. Area is in flood plain-area will be filled in
3. Easement to be obtained for emergency access
4. Public water and sewer

Chairman Melvin joined the meeting.

1. 70 beds to be provided
2. There is a need for skilled nursing beds
3. Fire suppression system
4. Mr. Sullivan and Pike County Commissioners have put a lot of work into this proposal
5. Proposal is not assisted living
6. Proposal resembles hotel
7. Private dining
8. Recreation activities
9. Creation of 105 full time jobs

Discussion followed regarding flooding concerns. Mr. Koferl noted the increase in EMS calls.

Mr. Rohner confirmed the nursing home use is permitted in the C-2 Zone. Solicitor Bernathy noted this proposal is informal and that the applicant will need to go through the formal process and that the Supervisors will not pre-judge the matter.  The only issue the Supervisors noted was flooding.

 

No comment by Chief Llewellyn.

No comment by Chief Stewart.

No further comment was made. 

SUBDIVISION REVIEW and ACTION:

• Delaware Valley School District-CTE (Career Technical Education) Addition-Final Land Development Plan: Letter from Planning Commission: Representatives: Don Flynn, Burkavage Design Associates; Jeffrey Jerome, Greenman-Pedersen, Inc.; Dr. John Bell:

Mr. Jerome explained the addition to the vo-tech area of the building.

Chief Stewart stated that the school district has agreed to grant camera access to the Police Department for emergency purposes only. Mr. Bell stated he spoke with Chief Chad Stewart earlier in the day and they have come to an agreement.

Supervisor Fischer brought up the side walk issue. Discussion followed.  Mr. Bell noted that Penn DOT made the school district move the trees from the right of way.  He stated that he is not sure that Penn DOT would allow the sidewalks.  Additional discussion followed.

Mr. Bell pledged to put funding towards the bond amount to install the sidewalks at some point in the future.

A motion was made by Vice Chairman Dotey to approve the Final Land Development Plan for the CTE Addition to the Delaware Valley High School Complex with the conditions noted in the January 29, 2018 Planning Commission letter to the Board of Supervisors. The motion was seconded by Supervisor Wilkins and carries with all in favor.

 

A motion was made by Chairman Melvin to approve the waiver request from Section 305.1 of the Subdivision and Land Development Ordinance in regard to posting a financial guarantee for the project. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

EXECUTIVE SESSION: An executive session was called at 8:05 pm for personnel and land exchange purposes.

The meeting was called back to order at 8:58 pm. No decisions were made. Chairman Melvin stated discussion was also held regarding Fire Department Mutual Aid.

ADJOURNMENT: Meeting was adjourned at 9:00 p.m. on a motion by Vice Chairman Dotey. Motion seconded by Supervisor Bostinto and carries with all in favor.

Respectfully Submitted,

 

Jodi Hulse

Secretary

 

 

 

 

 

 

 

Westfall Township, Matamoras, PA

January 2, 2018

The Regular meeting of the Westfall Township Board of Supervisors was held Tuesday, January 2, 2018 at 7:31 pm just following the Organization Meeting. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Chairman, Robert Melvin, Vice Chairman, Jerry Dotey; Supervisors; Paul Fischer and Robert Bostinto; Solicitor; Robert Bernathy; and Secretary, Jodi Hulse. Also present were Zoning Officer, Wayne Rohner; Road Master, Bill Schneider; Westfall Township Fire Department Chief; Robert Llewellyn; Westfall Fire Department President; Bill Koferl;  Treasurer, Scott Myer;  Michelle Wilkins, Mr. and Mrs. Gregg Noll, Roland MacDonald and approximately 6 members of the general public.

APPROVAL OF AGENDA: A motion was made by Supervisor Bostinto to approve the agenda.  The motion was seconded by Vice Chairman Dotey and carries with all in favor.

PUBLIC COMMENT: No public comment.

MINUTES:

December 4, 2017-Regular Meeting Minutes: A motion was made by Supervisor Bostinto to approve the December 4, 2017 Regular Meeting Minutes.  The motion was seconded by Chairman Melvin and carries with three in favor and one abstention.  Supervisor Fischer abstained since he was not present for the December 4, 2017 Supervisor meeting.

TREASURER’S REPORT: Mr. Myer gave the report through the month of December, 2017. He noted that income is over budget for the year and that the income for the delinquent taxes was a large amount.  He also noted that the income for permits and real estate transfer tax income were higher than budgeted.  Mr. Myer also stated there is $46,000 left over from 2017 in the Capital Road fund for future projects.

Vice Chairman Dotey, Chief Llewellyn and Bill Koferl left the meeting due to an emergency (7:35 pm).

Discussion followed regarding Fire Tower Road.

A motion was made by Supervisor Fischer to approve the Treasurer’s Report through the month of December, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.

POLICE REPORT:  No representative present and no report submitted for the month of December, 2017.

FIRE DEPARTMENTS:

Westfall Fire Department: Chairman Melvin read the report submitted earlier in the meeting by Chief Llewellyn:   7 Automatic Fire Alarms; 7 Motor Vehicle Accidents; 5 Chief Investigation; 2 Assist EMS; and 4 Structure Fires.   The Total calls for December, 2017 were 25.  The total fire calls year to date are 281.

The EMS Report for the month of December, 2017 was as follows: 50 Calls in Westfall Township, 15 Calls in Dingman Township, 8 calls in Milford Township, 33 calls in Milford Borough, 21 calls in Matamoras Borough, 5 call in Shohola Township, 1 call in Blooming Grove Township, 1 call in Sussex County, NJ and 5 calls in Orange County, NY.  Total calls for December, 2017 were 139.  Total EMS calls year to date are 1,128.

The combined Year to Date calls are 1409.

Training for the month: Four drills/In-house training sessions held for 80 hours

Other: Go 24 Store hydrant has not been installed; Best Western Dry Hydrant not repaired; Roy Rogers knox box not installed.

A motion was made by Chairman Melvin to approve the Westfall Fire Department report for the month of December, 2017. The motion was seconded by Supervisor Fischer and carries with all in favor.

Mill Rift Fire Department: No representative present and no report for December, 2017 submitted.

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for December, 2017. He noted that the department handled eight storms in December, 2017.  He ordered 200 tons of anti-skid and 175 tons of salt which have been delivered and stockpiled.  Mr. Schneider stated that the department maintained all equipment after each storm.  He also contacted Pike County Light and Power regarding the parking lot lighting.  No response from PCPL at this time.  Mr. Schneider will contact the company once again.

A motion was made by Supervisor Bostinto to approve the Highway Department Report for December, 2017. The motion was seconded by Supervisor Fischer and carries with all in favor.

BUILDING/ZONING REPORT:  Wayne Rohner gave the report for December, 2017. He confirmed there were 2 building permits, 1 planning permit, and 1 zoning permit for the month of December, 2017 totaling $1,706.50 in fees.

A motion was made by Supervisor Fischer to approve the Building/Zoning Report for December, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.

EMERGENCY MANAGEMENT: Mr. Ewbank submitted the report for December, 2017 by email.  There were no calls for the month of December, 2017.

A motion was made by Supervisor Bostinto to approve the report for December, 2017. The motion was seconded by Supervisor Fischer and carries with all in favor.

CORRESPONDENCE:  On desk for review.   

OLD BUSINESS:

 

• Proposed Fire Code Enforcement Ordinance: This matter was tabled. Solicitor Bernathy needs information from the Fire Chief.

 

• Emergency Access Road-Township Property-Delaware Drive to Decker Lane: This matter was table. Solicitor Bernathy and the Supervisors are waiting for a survey to be completed by Kiley Associates, LLC.

 

• Township Building-Parking Lot Lighting: Mr. Schneider stated he is waiting for a call back from Mr. Grandinali at Pike County Power and Light. 

 

       Supervisor Bostinto mentioned the installation of a stop sign at the end of LaBarr Lane.  Brief discussion followed.  No action taken.

• Municipal Expansion-Highway Department: This matter was tabled due to the absence of Vice Chairman Dotey.

 

NEW BUSINESS: 

• Letter of Interest from Michelle Wilkins for Supervisor Vacancy: Chairman Melvin explained that Ms.     Wilkin has been on the Westfall Planning Commission for several years. Brief discussion followed. 

 

A motion was made by Chairman Melvin to appoint Ms. Wilkins to fill the Supervisor vacancy through December 31, 2019. The motion was seconded by Supervisor Fischer and carries with all in favor.

•    Letter of Interest from Gregg Noll for Supervisor Vacancy: Chairman Melvin thanked Mr. Noll for his interest and asked if he would be interested in being appointed as a Planning Commission member. Mr. Noll agreed to accept the position. 

Ms. Wilkins verbally resigned from the Planning Commission and will follow up in writing with the Township Secretary. A motion was made by Chairman Melvin to accept Ms. Wilkins resignation.  The motion was seconded by Supervisor Fischer and carries with all in favor.

A motion was made by Chairman Melvin to appoint Mr. Noll as Planning Commission member. The motion was seconded by Supervisor Fischer and carries with all in favor.

 

• Appointment of Supervisor to fill vacancy: This matter was addressed earlier under “New Business”

 

• Advertise Vacancies: A motion was made by Supervisor Bostinto to advertise all vacancies as reflected at the Organization Meeting in both township newspapers. The Motion was seconded by Chairman Melvin and carries with all in favor. 

 

• Storage Tank Liability Insurance: A motion was made by Chairman Melvin to reject terrorist coverage for the underground storage tank liability insurance policy and to bind coverage with Endurance American Specialty Insurance. The motion was seconded by Supervisor Bostinto and carries with all in favor.

• Resolution 2018-2—In opposition of the House Bill 1920 (PN 2146), entitled the “Wireless Infrastructure development bill”: Solicitor Bernathy explained the Resolution.A motion was made by Supervisor Fischer to approve the Resolution 2018-2. The motion was seconded by Supervisor Bostinto and carries with all in favor.

 

• Letter from DVSD-Approval from LED Light Installation and township billing/reimbursement: Discussion followed.A motion was made by Chairman Melvin to conditionally approve the project subject to terms set forth in an agreement between the parties. The motion includes sending a letter requesting the school district to forward a proposed agreement. The motion was seconded by Supervisor Fischer and carries with all in favor.          

SUBDIVISION REVIEW and ACTION: NONE  

Roland MacDonald asked the board if lines could be installed on Cummins Hill Road. Discussion followed.  Mr. Schneider noted the Second Class Township Code does not require lines to be painted on the Township Roadways.

EXECUTIVE SESSION:

None held.

ADJOURNMENT: Meeting was adjourned at 8:20 p.m. on a motion by Supervisor Bostinto. Motion seconded by Supervisor Fischer and carries with all in favor.

Respectfully Submitted,

Jodi Hulse

Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Westfall Township, Matamoras, PA

December 4, 2017

The Regular meeting of the Westfall Township Board of Supervisors was held Monday, December 4, 2017 at 7:00 pm. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Chairman, Robert Melvin, Vice Chairman, Jerry Dotey; Supervisors; Lester Buchanan and Robert Bostinto; Solicitor, Robert Bernathy; and Secretary, Jodi Hulse. Also present were Treasurer, Scott Myer; Road Master, Bill Schneider, Chief, Chad Stewart, Mill Rift Fire Chief, Tom Lamb; Westfall Township Fire Chief, Rob Llewellyn, Tom Holmes, Davis Chant, John Dalton and approximately 6 members of the general public.

Supervisor, Paul Fischer, was absent. Zoning Officer, Wayne Rohner, was absent.  Emergency Management Coordinator, Robert Ewbank, was also absent.

The Pledge of Allegiance took place.

 

EXECUTIVE SESSION: The last executive session was held October 2, 2107 at 7:51 pm for personnel matters

 

APPROVAL OF AGENDA: Chairman Melvin added “Gambling Ordinance-schedule/advertise continuance” as Old Business #5.

 

A motion was made by Supervisor Buchanan to approve the agenda with the addition. The motion was seconded by Supervisor Bostinto and carries with all in favor.  

PUBLIC COMMENT: No comment from the public. 

MINUTES: A motion was made by Vice Chairman Dotey to approve the October 10, 2017 Budget Workshop  minutes.  The motion was seconded by Supervisor Bostinto and carries with three in favor and one abstention.  Supervisor Buchanan abstained due to his absence at the meeting.

A motion was made by Supervisor Buchanan to approve the November 6, 2017 Regular Meeting minutes. The motion was seconded by Vice Chairman Dotey and carries with three in favor and one abstention.  Chairman Melvin abstained due to his absence at the meeting.

TREASURER’S REPORT: Mr. Myer gave the report through the month of December, 2017. Mr. Myer noted the budgeted income has been met for the year.  Also, delinquent tax income is $150,000 over budget and transfer tax is $50,000 over budget.  He also noted expenses are under budget.

Chairman Melvin explained the changes made to the Non Uniformed Pension Plan Ordinance earlier in the evening at 6:15 pm at the public hearing. A motion was made by Vice Chairman Dotey to make a payment of $80,000 to fund the plan properly.  The motion was seconded by Supervisor Bostinto and carries with all in favor.

Chairman Melvin directed Ms. Hulse to contact Roth & Roth, Actuary to obtain paperwork to be submitted to Mr. Myer for payment in accordance with the motion.

The Treasurer’s Report through December, 2017 was approved on a motion by Supervisor Buchanan. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

POLICE REPORT:  Chief Stewart read the report for November, 2017 which reads as follows:

Significant Happenings:

♦ Toys for Tots Drop Off Box at Police Station Lobby

♦ December 10^th-Tri-State Chamber X-Mas parade 1 pm

Miles Patrolled: 5,348

YTD: 55,008

Motor Vehicle Accidents: 14

YTD: 205

Calls for Month: 168

YTD: 2,218

Westfall: 124

Matamoras: 44

A motion was made by Supervisor Buchanan to accept the Police Report for the month of November, 2017. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

FIRE DEPARTMENTS: 

Westfall Fire Department: Chief Llewellyn gave the report for the month of November, 2017, which stated as follows:

FIRE REPORT: 6 Automatic Fire Alarms; 9 Motor Vehicle Accident; 1 Gas Leak, 1 Stand By, 3 Chief Investigation, 3 Utility Wires Down, 2 Unattended Burn and 3 Structure Fires, for a total of 28 calls for November; 256 Calls YTD

EMS Calls for November, 2017: 54 Calls in Westfall Twp; 9 calls in Dingman Twp; 8 calls in Milford Twp; 13 calls in Milford Borough; 13 calls in Matamoras Borough;   3 calls in Shohola Township; 4 calls in Orange County, NY for a total of 104 calls for November, 2017;  989 calls YTD

Combined YTD calls: 1,245

Training for the Month: Four drills/In-house training sessions held for 106 hours

Fund Raising: Thanksgiving Coin Toss completed

Other: American Red Cross Blood Drive hosted by WTVFD on November 6

Roy Rogers is missing the knox box-notified zoning officer

Best Western dry hydrant requires repairs-notified zoning officer

 

Discussion followed regarding ambulance service coverage.

 

A motion was made by Supervisor Buchanan to approve the Westfall Fire Department Report for the month of November, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.

 

Mill Rift Fire Department: Chief Lamb gave the report for the month of November, 2017, which stated as follows:

11/01/17: Work Night-Ran and checked all vehicles

11/04/17: Structure Fire-Milford Landing-Tanker

11/08/17: Monthly meeting

11/15/17: Work Night-Driver Training-Engine and Tanker

11/29/17: Work Night-went over pump truck and Engine

Total Man Hours: 61

Total Equipment Hours Year to date: 238

Total Man Hours for the Year: 905

Chief Lamb confirmed the department has approximately ten certified drivers at this time.

Chairman Melvin directed the department to submit their Article 7 Report to the Township Secretary by December 20, 2017 for the file.

A motion was made by Supervisor Buchanan to approve the Mill Rift Fire Department Report for the month of November, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for November, 2017. The Department continued clearing the township right of way from trees and brush. They cleared culvert pipes throughout the township.  Mr. Schneider and the department cleared debris from shoulder of roads on Roberts Lane, Phillips Lane, Old Milford Road and Pine Hill Farm Road.  They also maintained the compost area.  The department installed the last spreader for the winter season and maintained equipment.  Mr. Schneider attended the Road Task Force Meeting for November, 2017.  He also met with Joe Hudak and Will Whitehead, Kiley Associates and Ellen Enslin, Pike County Conservation District to discuss drainage issue on Decker Lane.  The department installed matting directed by the PCCD on Decker Lane.  The project is to be continued.

A motion was made by Supervisor Buchanan to approve the November, 2017 Highway Report. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

BUILDING/ZONING REPORT:  Wayne Rohner was absent.  Chairman Melvin read the report for November, 2017 which reflected 1 building permit and two zoning permits for the month which fees totaled $634.50.

A motion was made by Supervisor Bostinto to approve the Building/Zoning Report for November, 2017. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

EMERGENCY MANAGEMENT: Mr. Ewbank was absent.  The report submitted reflected no calls for the month of November, 2017.

A motion was made by Supervisor Buchanan to accept the Emergency Management Report for November, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.

CORRESPONDENCE:  Chairman Melvin stated the file is in the office if anyone would like to review. 

OLD BUSINESS:  

1. Adoption of 2018 Budget-Resolutions 2017-4 and 2017-5: Chairman Melvin read Resolution 2017-4. He noted the total mils have been reduced by 9.7% from last year and that the total mils are down 27% from 2015.

A motion was made by Supervisor Bostinto to approve Resolution 2017-4 to adopt the 2018 Budget. The motion was seconded by Supervisor Buchanan and carries with all in favor.

Chairman Melvin read Resolution 2017-5. A motion was made by Supervisor Buchanan to approve Resolution 2017-5 to adopt the 2018 Budget.  The motion was seconded by Vice Chairman Dotey and carries with all in favor.

• Proposed Fire Code Enforcement Ordinance:  This matter was tabled.

• Emergency Access Road-Township Property-Delaware Drive to Decker Lane: Solicitor Bernathy asked if the survey has been completed with the metes and bounds description. Ms. Hulse stated she would find out the status from Kiley Associates, LLC.

• Decker Lane Drainage Issue: Mr. Schneider explained the flooding problem in the Decker Lane area. He met with Kiley Associates and the Pike County Conservation District on site. He said an engineering/study is needed which Kiley Associates submitted a cost estimate for the engineering study (dated November 30, 2017) in amount of $5,250.

 

A motion was made by Supervisor Buchanan to approve the payment of the engineering cost estimate not to exceed $5,250 and to direct Kiley Associates to move forward with the service. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

• Gambling Ordinance-Schedule/Advertise continuation: A motion was made by Supervisor Bostinto to schedule and advertise the continuation of the Gambling Ordinance Public Hearing for February 5, 2018 at 6:30 pm. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

NEW BUSINESS:

• Resolution 2017-6-Prohibiting Category 4 Casinos: This matter was removed from the agenda since the matter is not applicable to Pike and Wayne Counties.

• Informal Presentation-Art Park Lodge-Ernie Bertuzzi-Short Term Rental Cabins: Representatives: Tom Holmes and Davis Chant, Advisor

 

Solicitor Bernathy noted he had previously represented this applicant in a different township so if matter becomes a formal application before the Board, this matter would be referred to conflict counsel. He confirmed this was an informal presentation only at this point.

Mr. Holmes explained the proposed project to the Board. The located is at Laurel Acres which is located off of Cummins Hill Road and is an existing subdivision with a total of 123 acres. The proposal is for 20 short term rental cabins.    He noted the following would be proposed:

1. Art Park
2. Recreational use
3. Hot tubs and sauna areas
4. Short term tourist use
5. Cabins 400 to 600 square feet
6. 1.3 acre lots
7. Roads are in good shape and gravel
8. Could change back to one large piece if needed
9. There is a draw for short term rentals from Philadelphia and NYC areas
10. Modern design
11. Architecturally distinct design
12. Echo flow septic systems
13. Minimal use of water
14. Single bath, bedroom and kitchenette
15. Sculptures on property
16. Two small ponds on property
17. Minimal disturbance
18. No campground activities
19. No shooting or ATV activity
20. Romantic atmosphere
21. Float tanks
22. Conservation bird theme
23. Ice events in winter months
24. Two to three million dollar investment over 3 to 4 years
25. Tax revenue will be created
26. CD Zone

Mr. Holmes noted short term rentals are not a use provided for in the ordinance in a CD Zone. He said this may fit as a conditional use as a resort.

The following was also noted:

1. Office, garage/storage, tower house and library would be proposed
2. Caretaker on site and cleaning staff as needed
3. Private roads
4. Open 365 day a year
5. $250 to $300 per night

 

No comment was made by Chief Llewellyn or Chief Stewart.   Solicitor Bernathy suggested that Mr. Holmes check with Wayne Rohner, Zoning Officer, for the procedure of variance which would go through the Zoning Hearing Board.  He stated they may want to consider an ordinance amendment rather than variance since there may be no hardship to prove.  Solicitor Bernathy said this sounds like it may be a conditional use with land development and variance or ordinance amendment for square footage minimum issue.  Mr. Holmes thanked the Board and will proceed accordingly.

 

• Appointment of Deputy Tax Collector: A motion was made by Supervisor Buchanan to appoint Zachary Pearce as Deputy Tax Collector. The motion was seconded by Supervisor Bostinto and carries with all in favor.

• Tax Collector Bank Account-Act 38: A motion was made by Supervisor Buchanan to approve providing the Township Tax Identification Number and listing Westfall Township on the tax collector bank accounts for the collection of township taxes and school district taxes. The motion was seconded by Supervisor Bostinto and carries with all in favor.

 

 

The Board directed Ms. Hulse to provide a letter to Mrs. Pearce to confirm this approval.

• Flood Insurance Renewal Policy:   A motion was made by Supervisor Buchanan to approve the payment in the amount of $2,746.00 (Option 2 on invoice) for Flood Insurance Policy to American Bankers Insurance Company of Florida. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

• Mid-Hudson Interpreter Service Agreement: A motion was made by Supervisor Buchanan to sign the 2018 Mid-Hudson Interpreter Service Agreement. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

• Route 6 and 209-Penn DOT Revitalization-Lack of Adequate Funding: A motion was made by Supervisor Buchanan to provide a letter of support to Mr. Mrozinski at the Pike County Planning Office to assist in adding this project to the Transportation Improvement Program. The motion was seconded by Supervisor Bostinto and carries with all in favor.

• Retail Liquor License #R-19761 Transfer-Garris to Patel (1002 Pennsylvania Avenue)-Schedule/Advertise Public Hearing: A motion was made by Supervisor Bostinto to schedule a public hearing for this liquor license transfer application for January 2, 2017 at 6:30 pm and to advertise accordingly. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

SUBDIVSION/LAND DEVELOPMENT/CONDITIONAL USE-REVIEW AND ACTION:

• Paddlers Point-Garden Apartments: Flood Plain Development Permit

 

1. Chairman Melvin read the recommendation letter from the Westfall Planning Commission. A motion was made by Supervisor Buchanan to approve the Paddlers Point Flood Plain Development Permit. The motion was seconded by Supervisor Bostinto and carries with all in favor.
2. Paddlers Point-Garden Apartments: Stormwater Management Agreement and Declaration of Easement
3. Chairman Melvin read the recommendation letter from the Westfall Planning Commission. A motion was made by Supervisor Buchanan to approve the Stormwater Management Agreement and Declaration of Easement between Westfall Township and Paddlers Point. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

EXECUTIVE SESSION: None held.

Supervisor Buchanan asked Mr. Schneider to obtain estimates for parking lot lighting at the Township Building. He suggested obtaining quotes to add a pole with an extension arm.  The cost, up to $10,000, for this was approved at the most recent Regular Supervisor Meeting.

Chairman Melvin thanked Supervisor Buchanan for his service to Westfall Township and noted that he has been a treasure to the Township. Vice Chairman Dotey, as well as Supervisor Bostinto, thanked Supervisor Buchanan.

ADJOURNMENT: Meeting was adjourned at 8:03 p.m. on a motion by Supervisor Buchanan.  Motion seconded by Supervisor Bostinto and carries with all in favor.

Respectfully Submitted,

Jodi Hulse

Secretary

 

“WESTFALL TOWNSHIP RESIDENTS”

CLEANUP DAY

SATURDAY, MAY 19, 2018

8:00 AM – 2:00 PM

WESTFALL TOWNSHIP BUILDING

DELAWARE DRIVE & LA BARR LANE

NO CHARGE

PROOF OF WESTFALL TOWNSHIP RESIDENCY REQUIRED 

WE WILL NOT ACCEPT

Tires, Refrigerators, Air-Conditioners,

Asbestos, Paint, Propane Tanks

Building Materials or Brush

NO HOUSEHOLD GARBAGE

Any questions can be answered by calling the Township

Office at 491-4065 during normal business hours.