Tag Archives: Matamoras Pennsylvania

Supervisors Minutes Public Hearing June 5, 2012

Westfall Township, Matamoras, PA

June 5, 2012

A public hearing was held on Tuesday, June 5, 2012 for the purpose of taking public comment on the proposed Fire Loss Ordinance forWestfall Township. The meeting was held at the Westfall Township Building onDelaware DriveandLaBarr Lane,Matamoras,PA18336at 7:30 p.m.

Those present were Chairman,Robert Ewbank, Vice-Chairman,Paul Fischer; Supervisors, Raymond Banach,Larry Flansburg, andRobert Melvin; Solicitor, Robert Bernathy and Secretary,Lisa Green. Also present were Treasurer,Scott Myer; Zoning Officer, Mike Rendleman; Bill Schneider, Luis Bocaletti, Ann Marie Catalano, Chad Stewart, Jay Edwards, Bob Bostinto, Karl Flail, Valerie Pedone, Mary Smith, Dr. & Mrs.  Waldman, Mr. & Mrs. Robert DiLorenzo, Don Quick, Jolie DeFeis and approximately 27 members of the general public.

Solicitor Bernathy stated this ordinance has been advertised for public hearing at 7:00 PM however the board was in executive session and it is now 7:30 PM. In any event the ordinance has been advertised and the proposed ordinance is an ordinance of Westfall Township pursuant to act 98 of 1992 providing that in fire losses the insurance company, association or exchange shall transfer insurance proceeds to a designated officer of Westfall Township as a portion of the insurance proceeds to be held as security against the total cost of removing, repairing or securing the damaged structure, providing for fees, providing for penalties for violation and establishing procedures and requirements regarding insurance proceeds and to the implementation of Act 98 of 1992, as amended by Act 93 of 1994 inWestfall Township.

Solicitor Bernathy opened the floor to public comment.

Karl Flail asked if his house burned down and he has access to his insurance company does that mean that the town has access to his insurance funds. Solicitor Bernathy said yes that is the case. That is what this ordinance is about to see that the properties are cleaned up. That is if they are not implemented accordingly.

Solicitor Bernathy said we want to make sure that properties are cleaned up in that blight is managed. Further stating there are claims out there that are not honored and there’s no way for the Township to get money to help clean up the property. Mr. Flail questioned if it affects properties that are decades old and the owner has just disappeared. Solicitor Bernathy said no because there is no entity to get the money from.

Bob Bostinto asked if the money would be placed in an escrow account. Solicitor Bernathy said yes and the insurance proceeds will be held as security and used to repair or replace the home.

Public hearing closed at 7:33 pm on a motion by Supervisor Flansburg. Motion is seconded by Vice-Chairman Fischer and carries with all in favor.

Respectfully submitted,

Lisa A. Green

Secretary

Special Meeting January 10, 2012

January 10, 2012

The Westfall Township Board of Supervisors held a Special Meeting on Tuesday, January 10, 2012 at

7:12 p.m. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

 

Those present were Chairman, Robert Ewbank; Vice-Chairman, Paul Fischer; Supervisors Raymond Banach, Larry Flansburg, and Robert Melvin; Solicitor Robert Bernathy; and Secretary, Lisa Green. Also present were Scott Myer, Michael Rendleman, Shawn Bolles, Bill Schneider, Luis Bocaletti, Chad Stewart, Eric Stewart, John & Elaine Shewchuk, Debra Banach, and Sharlene Flansburg.

 

Chairman Ewbank apologized for the meeting starting late and announced that the board was in executive session for personnel.

 

Agenda: Agenda was amended to add the sale of the Sewer Authority.  Motion to approve the agenda was made on a motion by Supervisor Flansburg, seconded by Vice-Chairman Fischer. Motion carries with all in favor.

 

Public Comment:  None

 

New Business: 

 

Consideration of 2012 Budget Amendment: Solicitor Bernathy asked if there are any motions on the floor amend the budget. The board decided to move this item to the end of the agenda.

 

Zoning Hearing Board Appointment – John Shewchuk: Supervisor Flansburg moved to appoint John Shewchuk to the Zoning Hearing Board. Motion is seconded by Supervisor Banach and carries with all in favor.

 

Marcellus Shale Task Force Planning and Government Committee Appointments: Supervisor Ewbank offered to fill in for the interim until someone else steps forward and asked if Supervisor Banach would be the alternate. Vice-Chairman Fischer moved to appoint Chairman Ewbank as member and Supervisor Banach as alternate. Motion is seconded by Supervisor Flansburg and carries with all in favor.

 

November Meeting Date: Chairman Ewbank said our November meeting date falls on Election Day, therefore the date needs to be changed. After some discussion it was decided to change the date to Thursday, November 8, 2012. Vice-Chairman Fischer moved to select that date. Supervisor Melvin seconds the motion. Motion carries with all in favor.

 

Re Signing of Monroe Optical Lot Improvement Maps: The board will sign them after the meeting.

 

Sale of Municipal Authority: Bill Schneider said Herbert, Rowland and Grubic would have to come up with a value and that there is always a problem because there is reserved gallonage for the Katz property. Plus we are using the grants to run the lines down Rose Lane. Supervisor Banach asked if the extra gallonage is gone forever or is it still marketable. Mr. Schneider said it is gone and there is a letter to that effect. Right now we have 374 gallons per day but the 820 per day is gone. Mr. Schneider said the 374 gpd is actually quite a bit. Supervisor Banach questioned if it is sold if a private person can go through the red tape to get it back. Mr. Schneider said it would be a big investment for a private individual. Supervisor Banach said he would like to get a value for it and see if we could sell it. Mr. Schneider said it is not a bad idea but they would like to wait until they are done in 2012 with the project. Lisa Mickles asked if the board is considering selling the sewer treatment plant. Supervisor Flansburg said yes that is the idea. Adding if we could do something to relieve the Katz tax or pay off some loans or something like that it would be the idea behind it. Supervisor Banach moved to have the Municipal Authority appraised. Motion is seconded by Supervisor Flansburg and carries with all in favor.

Vice-Chairman Fischer moved to amend the agenda to add Township Engineers. Motion is seconded by Supervisor Banach and carries with all in favor.  

 

Township Engineers: Chairman Ewbank said we have seven proposals for township engineer and asked the board what their feelings were. Supervisor Banach would like to interview Kiley Associates. He has knowledge with them through the Conservation District. Chairman Ewbank would like to interview Al Handy stating he has worked for the township before with HRG. He knows the township and the Planning Commission has recommended him. Vice-Chairman Fischer asked to interview McGoey, Hauser and Edsall. Discussion was held regarding the date and time of the interviews and the way in which they will be conducted. Vice-Chairman Fischer moved set the time and date of the executive session for the purpose of the interviews for Tuesday, February, 7, 2012 beginning at 6:00, 6:15, and 6:30 pm. Marge Tonkin, Chairperson of the Planning Commission will be in attendance. Motion is seconded by Supervisor Melvin and carries with all in favor.

 

2012 Budget Amendment: Chairman Ewbank said we are back to item one, consideration of the 2012 budget amendment. Supervisor Banach asked if there was a way to move some stuff around to give more service and have a third person on the road department even if it is not full time; saying that our roads are falling apart and we are required by law to maintain them. Supervisor Banach feels we should move some stuff around and find some money. Chairman Ewbank asked if he wants to find money tonight. Supervisor Banach asked if the Police Department can do without that 15th guy. Chief Stewart said they will do whatever the board asks them to do but it will make the overnight shifts difficult to staff. Supervisor Flansburg asked about 10 full time officers. Supervisor Melvin said that is assuming the extra full timer is hired. Supervisor Flansburg said he heard at a meeting that a grant ran out and they are looking to cover the chief’s salary. Chief Stewart said that was not true that his salary is covered. Discussion followed. Supervisor Flansburg asked where it is going to stop and where are we now from the point when the regional department was first formed. Questioning at what point in time will the police department stop asking for money. Chief Stewart said this is the first year in five years that they have asked for more money. Supervisor Flansburg said there is a growing concern with the public who are not happy with the police department. Further discussion followed regarding the police department. Assistant Chief Stewart added that each municipality saved a great deal the first several years since they merged. This is the first year that they have come to the municipalities for additional money. Supervisor Melvin asked what the fines have been running at historically. Supervisor Ewbank questioned the status of the Bill in Harrisburg regarding the Police Tax. Stating that if that comes and we didn’t have a department we would be paying a whole lot more for State Police coverage. Chief Stewart asked for the unhappy people to come to the Police Commission meetings so that their concerns can be addressed. Vice-Chairman Fischer said that letters will be going out to other municipalities to offer them to join the department which will reduce all the municipalities’ budgets. Supervisor Melvin asked the board of Milford Landing and they favored the additional police officer in the budget 3-1 especially with all the new commercial activity.   Supervisor Banach said the overall consensus of the board (not speaking for them) is that we need to be at 14 mills. We need to lessen the impact in the community. Everyone has to pitch in. Further discussion followed regarding the 24 hour police coverage. Assistant Chief Stewart said it is part of their mission statement to make sure they are doing the very best they can. Supervisor Flansburg asked that we keep the lines of communication open. Lisa Mickles asked the difference in the budget from last year to this year $41,368. It was stated that the Milford Borough budget needed to be increased for the Police Department. Chairman Ewbank said we haven’t raised taxes, we have kept the budget level for the past few years and have cut as much as we could stating there is only so much you can do. Discussion followed regarding the joining of other municipalities to the police department. Supervisor Banach said there are departments that we need to look at because we can not get bills for $100,000.00 for the roads. Bill Schneider said they need to take another road inspection. Supervisor Melvin said we can make it a commitment to try to get a third person in June or July or even next year. Further stating that although we are looking at the budget now, we need to manage our money accordingly. Supervisor Ewbank asked what they have to do to go back in and look at the Earned Income Tax again, stating it was booted out because everyone did not know what it was all about. Solicitor Bernathy said he would really like to present it again. He gave an opinion letter and that was put on the back burner. Supervisor Banach said the School District will then take a percentage. Discussion followed. Solicitor Bernathy will give the new Supervisors the estimated income which is approximately $180,000.00. Solicitor Bernathy said it is commonplace for the municipalities to implement it. We are in the minority for not having it. We can ultimately drop real estate taxes approximately 4 mills. Solicitor Bernathy further stated he would really like to with Mr. Myers assistance bring it to the Board’s attention again and show the board the money it generates and more importantly how it provides for a more evenly distributed tax among people who use the township. Stating that the tax burden is upon the property owners and there are so many other people using the townships roads. Supervisor Flansburg asked if the EIT would get rid of the Katz Tax. Solicitor Bernathy said probably not but it would reduce the property taxes. Chairman Ewbank said it may cut more than

4 mills. Further discussion followed. Supervisor Melvin questioned if we can determine how many of our own residents are working in Westfall Township. Supervisor Banach wants to look at each department and see if we can find a savings. Solicitor Bernathy said at this point there is no motion to amend the budget. The supervisors were in agreement to work through the budget and see if there are any savings in there. Chairman Ewbank said it should be clear to everyone that we have not actually gone for a tax increase. Mr. Myer will start researching the EIT again. Supervisor Flansburg questioned why we didn’t move forward with the tax. Solicitor Bernathy said the timing was not right. Supervisor Flansburg said it makes sense if all the other townships are doing it. Further stating it would really help the older and lower income earners if their taxes come down. Debra Banach questioned if there is any other municipality in Pike County that has Earned Income Tax. Solicitor Bernathy answered Lehman Township has an EIT.

 

Bill Schneider said that the Municipal Authority has the ability to obtain grants whereas private individuals would not have that ability. Also the municipal authority does not pay taxes and a private individual would need to.

 

Adjournment: Vice-Chairman Fischer moved to adjourn at 8:17 pm. Motion is seconded by Supervisor Flansburg and carries with all in favor.

 

Respectfully submitted,

 

 

 

Lisa A. Green

Secretary

 

 

Regular Supervisors Meeting – January 2012

January 3, 2012

The regular meeting of the Westfall Township Board of Supervisors was held Tuesday, January 3, 2012

at 7:25 pm. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Chairman, Robert Ewbank, Vice-Chairman, Paul Fischer; Supervisors, Raymond Banach, Larry Flansburg, and Robert Melvin; Solicitor, Robert Bernathy and Secretary, Lisa Green. Also present were Treasurer, Scott Myer; Building Inspector, Shawn Bolles; Zoning Officer, Mike Rendleman; Bill Schneider, Bill Koferl, Jay Edwards, Mark Spatz, Dan Lawless, Joseph Banach, and approximately twenty one members of the general public.

AGENDA: Supervisor Flansburg asked to add the re-opening of the budget to the agenda. Supervisor Banach moved approve the agenda. Motion is seconded by Supervisor Flansburg and carries with all in favor.

 

Public Comment: None.

MINUTES: The minutes of the December 6, 2011 meeting were discussed. Supervisor Banach would like to have the minutes amended to include Supervisor Muir’s comments about him. Solicitor Bernathy said the minutes should reflect what happens at the meeting as far as who made the motion, who seconded, and who voted. There is no requirement that the minutes are verbatim. Legally the voting is all that is required. Solicitor Bernathy went on to say the board needs to decide on policy of what the minutes should reflect and that they could become very cumbersome for the secretary. Supervisor Flansburg suggested a public apology for the people who had to sit and listen to the comment, stating it has no place on this board. Going on to offer an apology for the language used at that meeting. Supervisor Flansburg then offered Supervisor Banach an apology from the township. Supervisor Banach thanked Supervisor Flansburg and moved to approve the minutes of December 6, 2011. Motion is seconded by Vice-Chairman Fischer and carries with all in favor.

The minutes of the December 21, 2011 meeting were reviewed and approved on a motion by Vice-Chairman Fischer, seconded by Chairman Ewbank. Supervisor Banach abstains. Supervisor Flansburg and Supervisor Melvin were not in office at the time. Motion carried with two in favor and one abstention.

TREASURER’s REPORT: Scott Myer gave the treasurer’s report for December stating that all things considered 2011 was a good year. Income was 10% over budget. Expenses were in line with the budget. As a result of the solid year we were able to pay off a cash flow loan two years early. Supervisor Banach moved to approve the report. Supervisor Melvin seconds the motion. Motion carried with all in favor.

POLICE REPORT: Police Chief Stewart gave the report for December stating that there were 5,693 miles patrolled for the month and 172 calls for service. Chief Stewart reminded everyone to keep their cars locked because there have been people going through cars recently. Supervisor Flansburg asked about the 172 calls for service not adding up with the top report number. Chief Stewart said the 2nd page breaks everything down and that he only gives the number of crimes reported to the FBI. Supervisor Banach moved to approve the report. Motion is seconded by Vice-Chairman Fischer and carried with all in favor.

FIRE DEPARTMENT: Bill Koferl gave the Westfall Township Fire Department Report for December reporting 3 structure fires, 3 mutual aid calls, 3 motor vehicle accidents, 1 smoke investigation, 3 auto alarms for a total of 13 calls for the month, and 301 calls for the year. Total man hours for the year 3,602. There were 42 ambulance calls for the month, total calls year to date 665. Chief Koferl asked permission to attend the three parades in 2012 Port Jervis, Middletown and Holiday in July, October and December. Supervisor Flansburg moved to approve the department going to the parades. Motion is seconded by Supervisor Banach and carried with all in favor. Supervisor Flansburg moved to approve the Westfall Fire Department report. Motion is seconded by Supervisor Banach and carried with all in favor.

Jay Edwards gave the Mill Rift Fire Department report stating that on 12/8/11 they had a monthly meeting, on 12/17/11 they had a Mutual aid in Sparrowbush, 12/18/11 they had a structure fire and on 12/29/11 they ad a drill where they pumped new engine to tanker. They had a total of 42 man hours for the month and 821.25 for the year. The purchased a new “used” 1990 truck at a cost of $20,000.00. Motion to approve the report made by Supervisor Flansburg. Motion seconded by Vice-Chairman Fischer and carried with all favor.

HIGHWAY REPORT: Bill Schneider gave the report for December stating that the department had been out for light snow on 12/7 & 12/8. Robert Howard started work on 12/15/11. They have been clearing culvert pipes and drainage. There was light snow last night that caused them to put material down on Mountain Avenue. They’ve worked on the compost area. Had a tree down on Philips Lane. Mr. Schneider explained that on occasion they take care of Delaware Drive because it is a 3rd rate road for Penn Dot and at times it could take six hours for Penn Dot to get back to that road. Mr. Schneider asked the board if it was okay for the department to continue to take care of Delaware Drive on those occasions. Supervisor Flansburg asked Mr. Schneider’s opinion and whether or not they would be doing it on their way to plow Mill Rift anyway. Supervisor Flansburg said he would not have a problem in that case as it would improve ambulance calls and such. Supervisor Banach asked if Lisa Green should send a letter and have us keep track of how many times we are maintaining the road and possibly keep it even with Penn Dot. Mr. Schneider said he could address it at the Road Task Force. Vice-Chairman Fischer moved to approve report. Motion is seconded by Supervisor Flansburg and carried with all in favor.

BUILDING/ZONING REPORT: Mike Rendleman gave the report for December reporting two building permits, one sign permit and three zoning permits issued with fees of $ 1,192.00. Motion by Supervisor Banach to accept the report. Motion is seconded by Supervisor Melvin and carries with all in favor.

CORRESPONDENCE: On dais for review.

OLD BUSINESS:

Act 47 Monthly Report: Solicitor Bernathy stated that the township is coming up on the two year anniversary of the Federal Bankruptcy Courts signing the order confirming the Townships Bankruptcy Plan as well as the Act 47 Recovery Plan which amounts to final disposition of the bankruptcy plan. The Township is operating within the confines of its budget and continues to meet its financial obligations. The Township continues to provide essential services. Vice-Chairman Fischer moved to accept the report. Motion is seconded by Supervisor Melvin and carries with all in favor.

 

NEW BUSINESS:

Burning Ban Ordinance: Supervisor Banach moved to table the burning ban ordinance until we understand

it a little bit more clearly in regard to enforcement and what is going to be relative to participation and cooperation with Matamoras Borough. Also how this will impact the residents of that area and the taxpayers. Motion is seconded by Supervisor Flansburg and carried with all in favor.
Heaters Hill Emergency Culvert Repairs: The following three bids were received for the Heaters Hill Project. 1) Kobalt Construction, Inc. @ $168,000.00 2) Pioneer Construction Co. Inc. @ $ 77,000.00

3) Morgan Site Contractors LLC @ $62,512.97.  Supervisor Banach asked Scott Myer about funding. Mr. Myer said there is funding for the project. Supervisor Flansburg asked if this would take care of all of the problem areas or just the one part. Mr. Schneider said it will take care of the emergency repairs to the culverts but there are other areas that the township road crew are working on also. Mark Spatz with Herbert, Rowland & Grubic, Inc. explained the project and how it will replace both culverts with one box culvert. Discussion followed. Supervisor Flansburg asked how we are going to accommodate people going to and from work. Mr. Spatz said that was clear to the contractor. Supervisor Banach questioned whether or not Mr. Spatz discussed the bids with the two lowest bidders. He did. Morgan also gave a day to day breakdown of construction schedule. Supervisor Melvin asked in the event of a major snow storm will they be able to plow Heaters Hill. Mr. Schneider said yes, this could still be done. Supervisor Banach asked if HRG would have someone there to monitor the progress. Mr. Spatz said HRG was not contracted to do that. Mr. Schneider was going to handle that; however they would be happy to do that if necessary. Dan Lawless asked if this had to do with the hurricane. Mr. Spatz said the culvert has been in the ground for a long time. The weather and storm did not cause it. There has been deterioration. Mr. Lawless asked about the increased size of the pipe. Mr. Spatz said they are being increased to 73 x 55 and 73 x 55. Joseph Banach asked about life expectancy of the galvanized pipe. The life expectancy is sixty seven years. Supervisor Flansburg moved to accept the bid from Morgan Site Contractors LLC subject to the Solicitors review. Motion is seconded by Supervisor Banach and carried with all in favor.

Advertise for Services:  Supervisor Banach said this has been mentioned last year. It is a good idea to see if we could cut costs. Supervisor Melvin asked if we had a formal list of contracts. We do not have that. After a brief discussion the secretary was directed to compile a list of services by the next meeting for the Supervisors to review and decide upon which services they will begin to advertise for.

Reopen Budget: Supervisor Flansburg expressed his desire and right to reopen the budget. Supervisor Banach stated he believed it needs to be advertised by the 15th of February. Vice-Chairman Fischer stated that a lot of work went into the preparation of the budget. Solicitor Bernathy stressed the fact that the board is under a time constraint and this needs to be done within a timely manner as he checked the 2nd class township code. Solicitor Bernathy said the Court also gave approval of 15.7 mils. Discussion followed. Motion is made by Supervisor Flansburg to hold a special meeting for the purpose of amending the budget. The meeting will be held the following week, Tuesday, January 10, 2012 at 7:00 pm. Motion is seconded by Supervisor Banach and carries with all in favor. In the meantime Supervisor Flansburg and Supervisor Melvin will be given all budget worksheets.

 

SUBDIVISION REVIEW AND ACTION: None

Mr. Spatz stated that he needed the Easement Agreements for the Heaters Hill Projects.

Pike County Power & Light Advisory Board: Motion to appoint Supervisor Flansburg to the Advisory Board made by Vice-Chairman Fischer. Motion is seconded by Supervisor Banach and carries with all in favor.

Mr. Lawless wished to thank the Supervisors for passing the speed limit on Cummins Hill Road and for getting Penn Dot to fix the bottom of Cummins Hill Road.

 

ADJOURNMENT: Meeting was adjourned at 8.52 pm on a motion by Supervisor Banach. Motion seconded by Supervisor Flansburg and carried with all in favor.

Respectfully submitted,

Lisa A. Green

Secretary