Category Archives: Meetings

April 25, 2017-Planning Board Meeting-Cancelled

The Planning Board meeting scheduled for Tuesday, April 25, 2017 has been cancelled due to lack of an agenda.

Jodi Hulse, Secretary

Westfall Township Clean Up Day

“WESTFALL TOWNSHIP RESIDENTS”

CLEANUP DAY

SATURDAY, MAY 6, 2017

8:00 AM – 2:00 PM

WESTFALL TOWNSHIP BUILDING

DELAWARE DRIVE & LA BARR LANE

NO CHARGE

PROOF OF WESTFALL TOWNSHIP RESIDENCY REQUIRED 

WE WILL NOT ACCEPT

Tires, Refrigerators, Air-Conditioners,

Asbestos, Paint, Propane Tanks

Building Materials or Brush

NO HOUSEHOLD GARBAGE

Any questions can be answered by calling the Township

Office at 491-4065 during normal business hours.

NOTICE TO RESIDENTS OF PARTS OF WESTFALL TOWNSHIP

The Matamoras Water Authority will begin flushing their hydrants on April 23, 2017.  Flushing will be done between 8 pm and 6 am each day until completed.  Water may be discolored during this period.

April 13, 2017 Planning Workshop-Cancelled

The Planning Board Workshop scheduled for April 13, 2017 has been cancelled due to lack of an agenda.

Jodi Hulse, Secretary

March 6, 2017-Regular Supervisor Meeting Minutes

Westfall Township, Matamoras, PA

March 6, 2017

The Regular meeting of the Westfall Township Board of Supervisors was held Monday, March 6, 2017 at 7:00 pm. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Chairman, Robert Melvin; Vice Chairman, Jerry Dotey; Supervisors; Lester Buchanan, Robert Bostinto and Paul Fischer; Solicitor; Robert Bernathy; and Secretary, Jodi Hulse. Also present were Zoning Officer, Wayne Rohner; Road Master and Mill Rift Fire Department President, Bill Schneider; Police Chief, Chad Stewart; Westfall Township Fire Department Chief;  Robert Llewellyn; Treasurer, Scott Myer; Robert Ewbank, Emergency Nate Oiler, RKR Hess; and approximately six members of the general public.

 

APPROVAL OF AGENDA:  

The agenda was approval by motion made by Supervisors Buchanan. The motion was seconded by Supervisor Dotey and carries with all in favor.

PUBLIC COMMENT: No public comment.  Supervisor Bostinto mentioned a fund raiser wine tasting event through the Eastern Pike Regional Police Department Foundation which will take place on May 7, 2016 at 3:00 pm at Malibu Dude Ranch.

MINUTES:

Regular Meeting Minutes-February 6, 2017: A motion was made by Supervisor Buchanan to approve the February 6, 2017 Regular Meeting Minutes.  The motion was seconded by Vice Chairman Dotey and carries with four in favor and one abstention.  Chairman Melvin abstained since he was absent for the meeting.

TREASURER’S REPORT: Mr. Myer gave the report through the month of February, 2017. He stated the Liquid Fuels Audit was completed with no findings.  Kirk and Summa are currently completing the audit for the DCED Report and Financial Statement.  Mr. Myer stated there is nothing else to note.

A motion was made by Supervisor Buchanan to approve the Treasurer’s Report through the month of February, 2017. The motion was seconded by Supervisor Fischer and carries with all in favor.

POLICE REPORT:  Chief Stewart read the report for February, 2017.    The report reflects the following for the month of February, 2017:

Miles Patrolled: 5,827

YTD: 11,370

Motor Vehicle Accidents: 9

YTD: 27

Calls for the month: 137

YTD: 282

Westfall: 84

Matamoras: 53

 

Chief Stewart presented the Board with the February, 2017 Report. He also noted the significant happenings on the front of the report which are as follows:

*Gave tour of HQ to the Girl Scouts

*DA’s office put in a grant for equipment for Municipal Dept’s for equipment

*Conducted training for new TraCS program for officers

*Winter Parking Ordinance is still in effect until April 1st

*The EPRPD Foundation is having a Sportsman’s Raffle to be held June 1, 2017. Tickets may be purchased from any member

*EPRPD Foundation is having a Wine Tasting Event at Malibu on Sunday, May 7, 2017 from 3-6 PM. Tickets are $50 per person

A motion was made by Supervisor Buchanan to approve the Police Report for the month of February, 2017. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

FIRE DEPARTMENTS: 

Mill Rift Fire Department: Bill Schneider gave the report for the Mill Rift Fire Department for the month of February, 2017 which confirmed the following:

2/03/17: Wires Down-Bluestone Boulevard-Engine 1

2/03/17: Work Night-Ran and Checked all vehicles

2/09/17: Monthly Meeting

2/16/17: Structure Fire-Port Jervis, NY-Tanker

2/17/17: Work Night pumped drafted engine 2-tanker 1

2/27/17: Mutual Aid Station 39-Lowe’s Tanker 1

2/24/17: Work Night-ran generators, chain saws and pump

Total Man Hours: 62

Total Equipment Hours YR: 43

Total Man Hours for the Year: 229

The Mill Rift Fire Department Report for February, 2017 was approved by motion by Supervisor Buchanan. The motion was seconded by Supervisor Fischer and carries with all in favor. 

Westfall Fire Department: Chief Llewellyn gave the report for February, 2017:    7 Automatic Fire Alarms, 4 motor vehicle accidents, 1 vehicle fire, 3 utility wires down, 1 CO/gas leak, 1 Brush Fire, 1 Elevator Rescue, 1 Standby Transfer and 1 Structure Fire.  The Total calls for February, 2017 were 20.  The total fire calls year to date are 38.

The EMS Report for the month of February, 2017 was as follows: 41 Calls in Westfall Township, 3 Calls in Dingman Township, 3 calls in Milford Township, 8 calls in Milford Borough, 9 calls in Matamoras Borough, 1 call in Shohola Township and 5 calls in Orange County, NY.  Total calls for February, 2017 were 70.  Total EMS calls year to date are 143.

The combined Year to Date calls are 181.

Training for the month: Four Drills/In-house training sessions held for 108 hours.

Fundraising: Golf Outing-May 1, 2017; Pulled Pork Dinner-August 14; Gun Raffle-September 10; Tricky Tray-October 7

Other: Go-24 Store has not installed the hydrant or Knox Box as requested.  Code violations in businesses found.  Who is the authority having jurisdiction to review?  Blue Ridge Avenue restoration has not been completed and is in poor condition following water main replacement along with various roads in Bell Manor.  

A motion was made by Supervisor Buchanan to approve the Westfall Fire Department report for the month of February, 2017.   The motion was seconded by Supervisor Fischer and carries with all in favor.

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for February, 2017. The Department worked on cold patching throughout the township to fill pot holes.  They also cleared ditches and culvert pipes for storm preparation.  The Department also checked for down trees and branches and removed before during and after the storms.  They were attended to two snow storms for the month of February.  Mr. Schneider met with Scott Maciak from Penn Dot for paving bid preparation for the upcoming year.  The Department replaced a sign on 6 and 209 which was knocked down.  Salt was ordered and delivered (90 tons).  They did maintenance on all equipment as needed.  Mr. Schneider attended the Road Task Force meeting for February.

A motion was made by Supervisor Buchanan to approve the February, 2017 Highway Department Report. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

BUILDING/ZONING REPORT:  Wayne Rohner gave the report for February, 2017. He confirmed there were 2 building permits, 1 mechanical permit and 2 zoning permits for the month of February, 2017 totaling $8,078.00 in fees.

Mr. Rohner requested a check in the amount of $130.50 to District Justice for civil complaint filing fee for the Lamac matter.

A motion was made by Supervisor Buchanan to approve the check request. The motion was seconded by Supervisor Bostinto and carries with all in favor.

A motion was made by Supervisor Buchanan to approve the Building/Zoning Report for February, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.

 

EMERGENCY MANAGEMENT: Robert Ewbank stated there were no calls for the month of February, 2017.  He informed the Board he would be attending the Pike County Hazard Mitigation Meeting on March 8, 2017.  Discussion followed as to which Supervisor would be meeting with a representative from Tetra Tech to go over the plan.  Chairman Melvin instructed Secretary Hulse to set up the meeting which will be held at the Pike County Conservation District Office in Hawley.

The Emergency Management Report for the month of January, 2017 was approved on a motion made by Supervisor Buchanan and motion was seconded by Supervisor Fischer and carries with all in favor.

CORRESPONDENCE:  On desk for review.   

OLD BUSINESS:  

  • Truck Bids-2005 F350 Pick Up- Secretary Hulse stated there were four sealed bids received and confirmed with Solicitor Bernathy that the bids were received in a timely manner. The following bids were received: 

 

  • $5,655.00 from Tri State RV Park (included 10% deposit check)
  • $,5,505.00 from Michael Veneziano (included 10% deposit check)
  • $6,150.00 from Ralph Burger (included 10 % deposit check)
  • $5,600.00 from Shiffer Bituminous (included bid bond)

 

 

A motion was made by Supervisor Buchanan to award the bid to Ralph Burger high bidder.  The motion was seconded by Supervisor Fischer and carries with all in favor.

  • Jeff Clune-Mill Rift-Township Road Matter: Solicitor Bernathy stated that he met with Mr. Clune after doing some research at the Pike County Mapping Office. The road “Sand Pit Road” is a “paper road” which means the road is dedicated to the Township but never opened. He stated there is no physical road and that the county maps confirm this. Solicitor Bernathy provided a laminated map of all Westfall Township roads to the Board for their keeping. He stated the road may be built to Township specifications and then formally opened by the township. Solicitor Bernathy stated that there have been no formal offers as of yet and that the Supervisors are under no obligation to do so but can do so if they want to open the road. 

Vice Chairman Dotey made a motion to approve opening the road once Mr. Clune agrees to build the road to Township specifications.

Solicitor Bernathy stated the property is not landlocked and that there are Rights of Way over other properties for access. Supervisor Buchanan suggested waiting for an offer from Mr. Clune in writing.

There was no second to the motion therefore the motion did not carry.

 

  • Municipal Expansion Project Update: Vice Chairman Dotey presented a preliminary plan prepared by Kiley Associates for the location of the proposed Highway Department Building and proposed Eastern Pike Regional Police Department Building. He stated that originally they were looking to locate the complex up on top of the hill behind the Township Municipal Office. But due to a couple of different reasons, one being expense, the proposed two story Police Department would be an addition to the current Municipal Office building. The proposed Highway Department Building would be located back on the next level of land up from the current building. Vice Chairman Dotey stated that he brought the matter, specifically funding contribution for the project, to the attention of the Matamoras Police Commission members. He stated there was no response.

 

 

Discussion followed. Vice Chairman Dotey noted that Kiley Associates will provide an update by the end of this month.  Supervisor Buchanan questioned what would be done with the existing Highway Department Building.  Vice Chairman Dotey said the new part would be saved for storage and the old part would be demolished.  Chairman Melvin stated the project is being proposed to move the Highway Department out of the flood area with grant funding.  Mr. Ewbank questioned what would be done with the current municipal building since it also floods on the lower level.  Chairman Melvin stated nothing at this time.

  • Fire Department Split: Solicitor Bernathy said that he met with the Mill Rift Fire Department. He noted that he reviewed the documents submitted and proposes the Township sign a Fire Protection Contract with each Department. He suggested scheduling an executive session for personnel matters.

 

 

A motion was made by Supervisor Bostinto to schedule an executive session for April 3, 2017 at 6:30 pm. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

 

NEW BUSINESS:

  • Pike County Light & Power/Corning Gas-Katrina Colvin Stilts: No one was present.

 

 

  • Westfall Senior Apartments-Request for Bond Reduction-Letter from Kiley Associates:

 

            Nate Oiler from RKR Hess was present.  Mr. Oiler explained the request and noted that Mr. Mandelbaum

will keep the bond in place until all improvements are installed.

 

Mr. Oiler explained the changes and the bond reduction request.  Discussion followed regarding amount of

trees approved (121) and how many now proposed (68).   Mr. Oiler confirmed with Supervisor Fischer there

will be a twenty foot distance between the trees.  He also stated the patio will be eliminated and that a pavilion

will be added.  Chairman Melvin confirmed the square footage of the patio as 1500 square feet.  Supervisor

Fischer commented on the spacing between the trees.  He stated that 20 feet is too spread out.

 

Solicitor Bernathy asked about the water quality structures and inlets.  Mr. Oiler explained that the design

has been modified to eliminate the spouts and there will be a hood over inlet to keep materials from going

out of the hole.  Mr. Oiler also noted there would be no shrubs planted in the snow storage area and that

mature trees will be planted and that they would meet NPDES requirements for water quality.

 

Chairman Melvin noted that the paver area was a nice place for residents to go even in case if an emergency

fire area.  Supervisor Buchanan suggested the pavilion for that purpose.

 

Additional discussion took place regarded the trees.  Supervisor Fischer stated that the white pines would

would not be dense enough.  Mr. Oiler explained that white pines are a good buffer.  Supervisor Bostinto

questioned an in place maintenance plan.  Mr. Oiler stated that Mr. Mandelbaum maintains his properties.

Solicitor Bernathy noted that the Supervisors can put conditions on the approved plans.

 

A motion was made by Supervisor Buchanan to accept the request to modify the plan previously approved

by the Board of Supervisors more specifically as follows:

 

  1. The number of trees necessary to buffer the perimeter of the property with one row of white pines
  2. Spaced fifteen feet apart to the Township Engineer for the escrow retainage adjustment.
  3. The request to eliminate the paved patio was approved.
  4. The request to withhold a bond for the structures in the inlets for $3,500.00 was approved.
  5. The request to withhold the $3,000.00 for final seeding for all remaining disturbed area was approved.

 

The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

  • Liquor License Transfer Request-Good Fella’s Pizza (Westfall Township) from Naughty Knotty, Inc. (Greene Township):  A motion was made by Supervisor Buchanan to schedule the hearing and advertise accordingly for April 3, 2017 at 7:05 pm. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

 

  • Pike County Hazard Mitigation Plan Update Meeting #3: This matter was handled earlier in the meeting.

 

    1.  
  • MRM Trust Proxy: A motion was made by Supervisor Bostinto to approve the Chairman of the MRM Trust to cast the Westfall Township vote for purposes of a quorum and on all matters which may come before the Annual Meeting of the MRM Workers’ Compensation Pooled Trust on Friday, April 7, 2017. The motion was seconded by Supervisor Buchanan and carries with all in favor.    

 

 

SUBDIVISION REVIEW and ACTION:

  • Minor Land Development-Van Etten Accessible Lift Addition: Solicitor Bernathy stated that Mr. and Mrs. Van Etten appeared before the Planning Board. He explained the improvement which would create handicapped accessibility. Solicitor Bernathy noted that Pike County Planning approval has been received and that Kiley Associates, LLC review letter has been received. He also noted that there would be no adjacent property impact, no parking impact and no ingress issues. 

A motion was made by Supervisor Buchanan to approve the Van Etten Minor Land Development application (Accessible Lift Addition) with the following conditions:

  1. State Approval
  2. County Approval
  3. Engineer Review Letter
  4. Individual Written Waiver request for each waiver
  5. The Plan should be labeled “Minor Land Development Plan”

The motion was seconded by Vice Chairman Dotey and carries with all in favor.

No further comment was made.

EXECUTIVE SESSION:

None held.

ADJOURNMENT: Meeting was adjourned at 7:55 p.m. on a motion by Vice Chairman Dotey. Motion seconded by Supervisor Fischer and carries with all in favor.

Respectfully Submitted,

Jodi Hulse

Secretary

Planning Board Meeting-March 28, 2017

The Regular Planning Board meeting scheduled for March 28, 2017 has been cancelled due to lack of an agenda.

Jodi Hulse, Secretary

Planning Board Workshop-March 9, 2017

The Planning Board Workshop Meeting scheduled for Thursday, March 9, 2017 has been cancelled due to lack of an agenda.

Jodi Hulse, Secretary

February 6, 2017-Regular Supervisor Meeting Minutes

Westfall Township, Matamoras, PA

February 6, 2017

The Regular meeting of the Westfall Township Board of Supervisors was held Monday, February 6, 2017 at 7:00 pm. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Vice Chairman, Jerry Dotey; Supervisors; Lester Buchanan, Robert Bostinto and Paul Fischer; Solicitor; Robert Bernathy; and Secretary, Jodi Hulse. Also present were Zoning Officer, Wayne Rohner; Road Master, Bill Schneider; Police Chief, Chad Stewart; Westfall Township Fire Department Chief;  Robert Llewellyn; Mill Rift Fire Department Chief; Tom Lamb; Assistant Mill Rift Fire Department Chief, Robert Mills; Treasurer, Scott Myer; Jeff Clune and approximately six members of the general public.

Chairman Robert Melvin was absent.

APPROVAL OF AGENDA:  

Secretary Hulse requested to remove #6 under New Business (Building Inspection Underwriters-Service Contract) since this matter was discussed and the Board voted to appoint BIU as the Township Third Party Building Inspection Agency at the Organization Meeting held on January 3, 2017. Solicitor Bernathy added that the contract has an automatic renewal clause in it unless one party gives the other party notice accordingly.  A motion was made by Supervisor Buchanan to approve the agenda with the change.  The motion was seconded by Supervisor Bostinto and carries with all in favor.

PUBLIC COMMENT: No public comment.

MINUTES:

Organization Meeting Minutes- January 3, 2017: Supervisor Buchanan moved to approve the minutes of the Organization meeting held on January 3, 2017.  The motion was seconded by Supervisor Fischer and carries with all in favor.

Regular Meeting Minutes-January 3, 2017: Supervisor Buchanan moved to approve the January 3, 2017 Regular Meeting minutes.  The motion was seconded by Supervisor Fischer and carries with all in favor.

Secretary Hulse noted that Supervisor Fischer was not present for either meeting. A motion was made by Supervisor Buchanan to rescind the two previous motions and to approve the January 3, 2017 Organization Meeting Minutes.  The motion was seconded by Supervisor Bostinto and carries with three in favor and one abstention.  Supervisor Fischer abstained since he was absent during both meetings.

TREASURER’S REPORT: Mr. Myer gave the report through the month of January, 2017. He stated that the Dombrosky matter was paid in full and is settled.  This information is not reflected in the report.  Mr. Myers stated that otherwise January has been a slow month.

A motion was made by Supervisor Buchanan to approve the Treasurer’s Report through the month of January, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.

POLICE REPORT:  Chief Stewart read the report for January, 2017.    The report reflects the following for the month of January, 2017:

Miles Patrolled: 5,543

YTD: 5,543

Motor Vehicle Accidents: 18

YTD: 18

Calls for the month: 145

YTD: 145

Westfall: 99

Matamoras: 46

Chief Stewart presented the Board with the January, 2017 Report and the 2016 Annual Report. He also noted the Significant Happenings which are reflected on the front page of the January, 2017 Report.

A motion was made by Supervisor Bostinto to approve the Police Report for the month of January, 2017. The motion was seconded by Supervisor Fischer and carries with all in favor.

FIRE DEPARTMENTS: 

Westfall Fire Department: Chief Llewellyn gave the report for January, 2017:    5 Automatic Fire Alarms, 2 motor vehicle accidents, 2 vehicle fires, 5 chief investigations, 1 Water Rescue, 1 Trash Fire and 1 Structure Fire.    The Total calls for January, 2017 were 18.  The total fire calls year to date are 18.

The EMS Report for the month of January, 2017 was as follows: 36 Calls in Westfall Township, 5 Calls in Dingman Township, 7 calls in Milford Township, 8 calls in Milford Borough, 11 calls in Matamoras Borough and 6 calls in Orange County, NY.  Total calls for January, 2017 were 73.  Total EMS calls year to date are 73.

The combined Year to Date calls are 91.

Training for the month: Four Drills/In-house training sessions held for 114 hours.  Twenty-seven personnel completed 3 hours of CPR/AED and Bloodborne Pathogens Training.  Fourteen Personnel completed 3 hours of Carbon Monoxide Response Training.

Fundraising: Golf Outing-May 1, 2017; Pulled Pork Dinner-August 14; Gun Raffle-September 10; Tricky Tray-October 7

Other: Go-24 Store has not installed the hydrant or Knox Box as requested.  Code violations in businesses found.  Who is the authority having jurisdiction to review?  Blue Ridge Avenue restoration has not been completed and is in poor condition following water main replacement along with various roads in Bell Manor.

Mill Rift Fire Department: Assistant Chief Mills gave the report for the Mill Rift Fire Department for the month of January, 2017 which confirmed the following:

1/04/17: Work Night-ran and checked all vehicles

1/05/17: Wire Down Pine Terrace Road-Engine 1

1/10/17: Monthly Meeting

1/11/17: Work Night-went over pump truck and Engine 1 and Engine 2

1/18/17: Work Night-Driver Training-Tanker 1

1/19/17: Work Night-Cleaned main firehouse

 

Total Man Hours: 167

Total Equipment Hours YR: 18

Total Man Hours for the Year: 167

 

Assistant Chief Mills stated a grant was received in the amount of $11,844.00.

Solicitor Bernathy stated he would contact Chief Lamb to set up a meeting for later in the week to go over all paperwork requested by the Township and submitted by the Department.

Both department reports were approved by a motion made by Supervisor Bostinto and seconded by Supervisor Fischer and carries with all in favor.

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for January, 2017.  He stated the Department picked up cold patch at Callahan Industries Quarry and patched potholes throughout the Township.  Mr. Schneider attended a meeting with Mr. Hudak from Kiley Associates regarding the proposed Municipal Expansion project.  They also visited the Blue Stone Boulevard and Slatestone Hill area where repairs are needed.  On January 7, 2017 the department was called out due to a traffic signal outage at Reuben Bell Drive.  Kuharchik Construction repaired a wire and solved the blinking light issue.  Mr. Schneider stated that the department was out plowing and putting materials on the roadways on January 11, 12, 14, 16, 18, 23, 24 and 31.  They did maintenance on the equipment and cleaned the equipment after each storm.  300 hundred ton of Anti-skid has been delivered this season.  400 tons of salt has been ordered from November 22, 2016 through January 24, 2017.  Mr. Schneider stated that Mr. Maciak from Penn DOT called regarding Fire Tower Road.  He advised if there was not winter maintenance on Fire Tower Road, the Liquid Fuels funds would not be paid.  Supervisor Buchanan directed Mr. Schneider to maintain Fire Tower Road through the end of 2017 and the matter would be discussed further at that time.  The Board agreed.

Chief Llewellyn questioned the road conditions in Bell Manor. Mr. Schneider stated the Matamoras Water Department would be restoring the roads when the weather breaks.

A motion was made by Supervisor Fischer to approve the Highway Department Report for January, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.

BUILDING/ZONING REPORT:  Wayne Rohner gave the report for January, 2017. He confirmed there were 2 electrical permits and 1 zoning permit for the month of January, 2017 totaling $682.40 in fees.

Mr. Rohner requested a check in the amount of $130.50 to District Justice for violation notice/complaint filing fee at 108 Heaters Hill Road.

A motion was made by Supervisor Buchanan to approve the check request. The motion was seconded by Supervisor Fischer and carries with all in favor.

A motion was made by Supervisor Buchanan to approve the Building/Zoning Report for January, 2017. The motion was seconded by Supervisor Fischer and carries with all in favor.

EMERGENCY MANAGEMENT: No representative was present.  Secretary Hulse read the report which was submitted by Mr. Ewbank earlier.  The report noted there were no calls for EMA for the month of January, 2017.  It also requested that Mr. Ewbank requested funding at a budget meeting to replace the department’s iPad and laptop computer and that the Board would have Mike Barth look into the matter.

Brief discussion followed. Supervisor Buchanan directed Secretary Hulse to clarify with Mr. Ewbank the involvement of Mr. Barth.  The matter was tabled.

The Emergency Management Report for the month of January, 2017 was approved on a motion made by Supervisor Fischer and motion was seconded by Supervisor Bostinto and carries with all in favor.

CORRESPONDENCE:  On desk for review.   

OLD BUSINESS:  

    1. Truck Bids-2005 F350 Pick Up- Secretary Hulse stated that no bids were received by the Township. Discussion followed. Solicitor Bernathy read the law regarding the sale of the property.A motion was made by Supervisor Fischer to re-advertise the sale with a minimum bid amount of $5,500 with spreader and plow in all three Township approved newspapers with the bids to be opened at the March 6, 2017 Regular Supervisor Meeting. The motion was seconded by Supervisor Bostinto and carries with all in favor.  
  • Jeff Clune-Mill Rift-Township Road Matter: Solicitor Bernathy stated he would call Mr. Clune to set up a meeting later in the week.
  • Municipal Expansion Project-Kiley Associates (Preliminary Analysis): Supervisor Bostinto stated there would be a meeting the following day with Mr. Hudak from Kiley Associates for a preliminary analysis.

 

  • Fire Department Split: Supervisor Bostinto suggested tabling the matter until further review and until the meeting takes place with Solicitor Bernathy and the Mill Rift Fire Department. The Board directed Secretary Hulse to add this matter to the March Regular Meeting agenda.A motion was made by Supervisor Bostinto to table the matter of the Fire Department Split. The motion was seconded by Supervisor Fischer and carries with all in favor.

NEW BUSINESS:

  • Resolution 2017-1-Compensation of Tax Collector: Secretary Hulse stated this was approved previously but requires a resolution. 

       A motion was made by Supervisor Bostinto to approve Resolution 2017-1-Compensation of Tax Collector which reflects the compensation to be 4.5 per centum of the amount collected effective January 1, 2018.  The motion was seconded by Supervisor Bostinto and carries with all in favor.

 

  • Resolution 2017-2-Pennsylvania 811 Safe Digging Month: A motion was made by Supervisor Buchanan to approve Resolution 2017-2 recognizing April, 2017 at “Pennsylvania 811 Safe Digging Month”. The motion was seconded by Supervisor Bostinto and carries with all in favor. 
  • Vacation of Paper Road-Portion of Oak Drive: Solicitor Bernathy explained to the Board that he was contacted by council for Mr. Altadonna who may want to purchase a very small portion of Oak Drive which is a section of Oak Drive which only shows on paper. Mr. Altadonna owns the adjacent property surrounding the road. Solicitor Bernathy explained that the Supervisors could vacate the road by agreement without vacation by ordinance and that the Board could determine a compensation if they wish. 

 

Supervisor Buchanan made a motion to direct Solicitor Bernathy to prepare the agreement to transfer the portion of Oak Drive which is located in between Mr. Altadonna’s properties contingent upon all cost incurred including but not limited to attorney costs, recording fees and any other transfer fees to be paid by Mr. Altadonna.  The motion was seconded by Supervisor Bostinto and carries with all in favor.

  • Naming of Road (located between Wenlock and Strand Street): Secretary Hulse explained the location of the road which needed to be named located in front of the proposed Roy Rogers which is under construction. 

Discussion followed. A motion was made by Supervisor Buchanan to name the road between Wenlock Drive and Strand Street as “Delbert Drive” to remember former Police Chief Delbert DeGroat.  The motion was seconded by Supervisor Bostinto and carries with all in favor.

  • Sewage Investigation-Heaters Hill-Letter to PA Department of Environmental Protection: A motion was made by Supervisor Fischer to direct Secretary Hulse to send a letter to the PA DEP pursuant to Chris Wood’s investigation/letter. The motion was seconded by Vice Chairman Dotey and carries with all in favor. 

SUBDIVISION REVIEW and ACTION: NONE

EXECUTIVE SESSION: None held.

ADJOURNMENT: Meeting was adjourned at 7:49 p.m. on a motion by Supervisor Buchanan. Motion seconded by Vice Chairman Dotey and carries with all in favor.

Respectfully Submitted,

Jodi Hulse

Secretary

January 3, 2017 Regular Meeting Minutes

Westfall Township, Matamoras, PA

January 3, 2017

The Regular meeting of the Westfall Township Board of Supervisors was held Tuesday, January 3, 2017 at 7:38 pm just following the Organization Meeting. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Chairman, Robert Melvin, Vice Chairman, Jerry Dotey; Supervisors; Lester Buchanan and Robert Bostinto; Solicitor; Robert Bernathy; and Secretary, Jodi Hulse. Also present were Zoning Officer, Wayne Rohner; Road Master, Bill Schneider; Police Chief, Chad Stewart; Westfall Township Fire Department Chief;  Robert Llewellyn; Westfall Fire Department President; Bill Koferl; Mill Rift Fire Department Chief; Tom Lamb; Treasurer, Scott Myer; Jeff Clune and approximately nine members of the general public.

Supervisor Paul Fischer was absent.

APPROVAL OF AGENDA:  

Secretary Hulse requested to add #2 under Old Business as Rivers Edge Bond Reduction Request. A motion was made by Supervisor Buchanan to approve the agenda with the addition.  The motion was seconded by Supervisor Bostinto and carries with all in favor.

PUBLIC COMMENT: Mr. Jeff Clune addressed the Board.  He referred to an area of Sand Pit Road in Mill Rift.  He stated there are three lots at the end of the cul-de-sac where the paved road ends and a dirt road continues to the property he may purchase.  He asked if the dirt road is Township owned.  Vice Chairman Dotey stated that Solicitor Bernathy has the paperwork previously submitted to Secretary Hulse and will review it.  Solicitor Bernathy stated he would review and have an answer by the February 6, 2017 Regular Supervisor meeting.

MINUTES:

December 5, 2016-Regular Meeting Minutes: A motion was made by Supervisor Bostinto to approve the December 5, 2016 Regular Meeting Minutes.  The motion was seconded by Supervisor Buchanan and carries with all in favor.

December 15, 2016-Special Meeting Minutes: A motion was made by Supervisor Buchanan to approve the December 15, 2016 Special Meeting Minutes.  The motion was seconded by Supervisor Bostinto and carries with all in favor.

TREASURER’S REPORT: Mr. Myer gave the report through the month of December, 2016. He stated that the fourth payment to Katz was made.  Mr. Myer stated that Real Estate taxes were exactly in line with budget and that the Earned Income Tax collection is over budget.  He noted that there is $34,000 which will be carried over into 2017 from the Capital Improvement account.  Supervisor Buchanan reminded the Board of the need of the Township Building parking lot paving.

Mr. Myer stated that permit fees are down at this time by $19,000. He also noted that the Dombrosky matter will be paid in full in the month of January.

A motion was made by Supervisor Buchanan to approve the Treasurer’s Report through the month of December, 2016.  The motion was seconded by Vice Chairman Dotey and carries with all in favor.

POLICE REPORT:  Chief Stewart read the report for December, 2016.    The report reflects the following for the month of December, 2016:

Monthly Count of Offenses known to police:

1 Assault, 1 Burglary, 13 Larceny Theft, 1 Fraud, 1 Vandalism, 1 weapons, 6 drug abuse, 3 disorderly conduct and 3 other offenses. Total 30

Monthly Count of Persons Charged for offenses:

1 Burglary, 7 Larceny Theft, 1 Weapons, 4 Drug Abuse and 2 Disorderly Conduct.  Total 15

 

Miles patrolled for the month: 4,435 Year to Date:  71,283

Motor Vehicle Accidents for the month: 18 Year to Date: 207

Calls for Service for the month: 160 Year to Date:  2,400

 

Chief Stewart noted that the Tri-State Shell station gave out $1,200 in $50.00 gift cards for the holiday season.

Supervisor Bostinto suggested revisiting the split for the Regional Police Department contribution between Westfall Township and Matamoras Borough. Chairman Melvin and Supervisor Buchanan stated to keep the current terms and not to change the split.

A motion was made by Supervisor Buchanan to approve the Police Report for the month of December, 2016. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

FIRE DEPARTMENTS:

Mill Rift Fire Department: Chief Lamb gave the report for the Mill Rift Fire Department for the month of December, 2016 which confirmed the following:

 

12/6/16: Work Night-Engine 1-Brush Truck

12/12/16: Monthly meeting

12/16/16: Work Night-New Tanker/Driver Training

12/22/16: Wire Down-Pine Terrace/White Birch-Engine 1

 

Total Man Hours: 124

Total Equipment Hours YR: 500

Total Man Hours for the Year: 1064

 

Chief Lamb stated the Department purchased a tanker truck which has been in service for two to three weeks.

 

The Mill Rift Fire Department Report for December, 2016 was approved by motion by Supervisor Buchanan. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

Westfall Fire Department: Chief Llewellyn gave the report for December, 2016:   2 Assist EMS, 5 Automatic Fire Alarms, 3 Motor Vehicle Accidents, 1 CO Alarm, 1 Vehicle Fire, 4 Chief Investigations, 2 Gas Leaks, 2 Traffic Control, 1 Environmental Rescue and 5 Structure Fires.  The Total calls for December, 2016 were 26.  The total fire calls year to date are 301.

 

The EMS Report for the month of December, 2016 was as follows: 51 Calls in Westfall Township, 7 Calls in Dingman Township, 5 calls in Milford Township, 2 calls in Milford Borough, 21 calls in Matamoras Borough, 1 call in Shohola Township and 29 calls in Orange County, NY.  Total calls for December, 2016 were 116.  Total EMS calls year to date are 906.

 

The combined Year to Date calls are 1207.

 

Training for the month: Five drills/In-house training sessions held for 117 hours

 

Fundraising: Fish and Chips Dinner-April 21, 2017; Golf Outing-May 8, 2017; Beer Festival-July 15, 2017; Pulled Pork Dinner-August 14, 2017; Gun Raffle-September 10, 2017; Tricky Tray-October 7, 2017

 

Other: Matamoras Borough has named Westfall Township Volunteer Fire Department Ambulance as their primary BLS provider.  Blue Ridge Ave restoration has not been completed and is in poor condition following water main replacement along with various roads in Bell Manor.

 

Chief Llewellyn noted the third page of the report for December, 2016 is a list of contacts for the Department.

 

Chairman Melvin stated he spoke with Port Jervis Mayor Kelly and Mayor Kelly was trying to get the ambulance service up and running as of December 27, 2016.

 

A motion was made by Supervisor Buchanan to approve the Westfall Fire Department report for the month of December, 2016. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

 

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for December, 2016.  He stated the department handled the following storms:  December 10, 11, 17, and 24,26,27,29 and January 2, 2017.  175 tons of salt was delivered (50 tons of treated salt) and 75 tons has been delivered.  Also, Mr. Schneider noted 107 tons of anti-skid was delivered. The department maintained equipment and cleaned equipment after each storm.  Mr. Schneider stated that he had a meeting with Matamoras Water Authority and Kiley Associates regarding Bell Manor and Blue Ridge Avenue.

 

A motion was made by Supervisor Buchanan to approve the Highway Department Report for December, 2016. The motion was seconded by Supervisor Bostinto and carries with all in favor.

 

 

BUILDING/ZONING REPORT:  Wayne Rohner gave the report for December, 2016. He confirmed there were 3 building permits, 1 mechanical permit, and 2 zoning permits for the month of December, 2016 totaling $1,150 in fees.

 

A motion was made by Supervisor Buchanan to approve the Building/Zoning Report for December, 2016. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

EMERGENCY MANAGEMENT: No representative was present and no report was submitted for December.

 

CORRESPONDENCE:  On desk for review.

 

OLD BUSINESS:

 

  1. Truck Bids-2005 F350 Pick Up- One sealed bid was received which was opened. The bid was in the amount of $5,101.00 from Mike Veneziano. A motion was made by Supervisor Buchanan to reject the bid since it did not meet the minimum bid amount of $8,000 with spreader or $7,500 without spreader. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

Discussion followed. A motion was made by Supervisor Buchanan to re-advertise the sale with a minimum bid amount of $7,000 with spreader or $6,500 without spreader in all three Township approved newspapers with bids to be opened at the February 6, 2017 Regular meeting, all terms the same as previous legal notice.  The motion was seconded by Supervisor Bostinto and carries with all in favor.

  • Rivers Edge Bond Reduction Request: Solicitor Bernathy explained the bid reduction request. He stated there is correspondence dated November 8, 2016 from Kiley Associates, LLC that recommends the Board decline the request. 

            A motion was made by Supervisor Buchanan to decline the request.  The motion was seconded by Vice

Chairman Dotey and carries with all in favor. 

NEW BUSINESS: 

  1. Tax Assessment Appeal-Westfall Hospitality Holdings (Hampton Inn)-Letter from Solicitor Bernathy: Solicitor Bernathy explained the tax appeal process which has taken place. He attended a meeting on December 16, 2017 with Mr. Hessling, Business Administrator for DVSD, Attorney Stacey Beecher, Solicitor for Pike County Tax Claim Bureau and Mr. Gene Porterfield, who is an evaluator and consultant for Pike County. He read and explained his correspondence to the Board dated December 14, 2016 which is on file at the Township Office. A motion was made by Supervisor Buchanan to make a payment to the Delaware Valley School District in the amount of $807.50 which is 17% of the appraisal amount fee for appeal number one of $4,750.00. The motion was seconded by Supervisor Bostinto and carries with all in favor.

A motion was made by Supervisor Buchanan to approve the payment of 17% of appraisal amount of appeal number two. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

A motion was made by Supervisor Buchanan to confirm the Board is open to discussion regarding the payment of attorney fees pertaining to the appeals. The motion was made by Vice Chairman Dotey and carries with all in favor.

  • DBI Services-Line Painting Partial Invoice: A motion was made by Supervisor Buchanan to approve the payment of the DBI Line Painting Partial Invoice in the amount of $10,819.75. The motion was seconded by Vice Chairman Dotey and carries with all in favor. 
  • Pike County Council of Government-Use of meeting room request: A motion was made by Supervisor Buchanan to approve the COG using the Township Building for their 2017 meetings. The motion was seconded by Vice Chairman Dotey and carries with all in favor. 
  • Upper Delaware Council Correspondence-Large Scale Solar Energy Systems: Discussion followed.

 

A motion was made by Vice Chairman Dotey to send a letter to the Upper Delaware Council stating the Board disapproves of the construction of any Large Scale Solar Energy Systems in the Upper Delaware River Valley area. The motion was seconded by Supervisor Bostinto and carries with all in favor.           

SUBDIVISION REVIEW and ACTION: NONE

EXECUTIVE SESSION:

None held.

ADJOURNMENT: Meeting was adjourned at 8:19 p.m. on a motion by Supervisor Buchanan. Motion seconded by Vice Chairman Dotey and carries with all in favor.

Respectfully Submitted,

Jodi Hulse

Secretary

Planning Workshop Rescheduled

Due to the weather forecast, the Planning Workshop Meeting scheduled for Thursday, February 9, 2017 has been rescheduled for Monday, February 13, 2017 at 7:00 pm at the Westfall Township Municipal Building at 102 LaBarr Lane, Westfall Township, Matamoras, PA 18336.

Jodi Hulse, Secretary