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Regular Supervisor Meeting Minutes-October 2, 2017

Westfall Township, Matamoras, PA

October 2, 2017

The Regular meeting of the Westfall Township Board of Supervisors was held Monday, October 2, 2017 at 7:05 pm immediately following the Public Hearing for the Volunteer Tax Credit Ordinance and the Public Hearing Continuance for the Malibu Ranch Conditional Use Application for Wellness Center. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Chairman, Robert Melvin; Vice Chairman, Jerry Dotey; Supervisors; Lester Buchanan and Robert Bostinto; Solicitor, Robert Bernathy; and Secretary, Jodi Hulse. Also present were Treasurer, Scott Myer; Zoning Officer, Wayne Rohner; Road Master, Bill Schneider, Mill Rift Fire Chief, Tom Lamb; Westfall Township Fire Chief, Rob Llewellyn, Westfall Township Fire Department President, Bill Koferl;  Bernard Swartwood, Charles Shay, Roland MacDonald, John Dalton and seven members of the general public.

Supervisor, Paul Fischer was absent. Police Chief, Chad Stewart was absent.  Emergency Management Coordinator, Robert Ewbank was absent.

EXECUTIVE SESSION: The last executive session was held June 16, 2017.

APPROVAL OF AGENDA:

A motion was made by Supervisor Buchanan to approve the agenda. The motion was seconded by Supervisor Bostinto and carries with all in favor.  

PUBLIC COMMENT: Mr. MacDonald suggested line painting on Cummins Hill Road.  Mr. Dalton reminded the Board to vote next month. 

MINUTES: A motion was made by Supervisor Buchanan to approve the September 5, 2017 Regular Meeting minutes.  The motion was seconded by Vice Chairman Dotey and carries with three in favor and one abstention.  Chairman Melvin abstained due to his absence at the meeting.

TREASURER’S REPORT: Mr. Myer gave the report through the month of October, 2017.  Chairman Melvin stated he met with Mr. Myer to prepare for the budget workshop meetings.

The Treasurer’s Report through October, 2017 was approved on a motion by Supervisor Buchanan. The motion was seconded by Supervisor Bostinto and carries with all in favor.

 

POLICE REPORT: A motion was made by Supervisor Buchanan to accept the Report on file for the month of September, 2017. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

FIRE DEPARTMENTS: 

Mill Rift Fire Department: Chief Lamb gave the report for the month of September, 2017, which stated as follows:

9/06/17: Work Night-Ran and checked all vehicles-went over pump

9/12/17: Monthly Meeting

9/13/17: Smell of Gas-Bluestone Boulevard-Engine 2

9/13/17: Work Night-Driver Training

9/17/17: Structure Fire-Sparrowbush, NY Tanker

9/20/17: Work Night-Pump Engine-went over truck

9/27/17: Work Night-Driver Training-Engine-Tank-went over equipment

Total Man Hours: 59

Total Equipment Hours Year to date: 197

Total Man Hours for the Year: 794

A motion was made by Supervisor Buchanan to approve the Mill Rift Fire Department Report for the month of September, 2017. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

Westfall Fire Department: Chief Llewellyn gave the report for the month of September, 2017, which stated as follows:

FIRE REPORT: 7 Automatic Fire Alarms; 1 Motor Vehicle Accident; 1 Hazmat Spill Control; 1 Landing Zone; 3 Structure Fires for a total of 13 calls for September; 206 Call YTD

EMS Calls: 57 Calls in Westfall Twp; 10 calls in Dingman Twp; 6 calls in Milford Twp; 8 calls in Milford Borough; 18 calls in Matamoras Borough; 1 call in Sussex County, NJ; 2 calls in Shohola Township; 5 calls in Orange County, NY for a total of 108 calls for September; 763 calls YTD

Combined YTD calls: 969

Training for the Month: Four drills/In-house training sessions held for 96 hours

Fund Raising: Tricky Tray-October 14

Other: Attended Orange County Fire Association Parade and received a 1st Place for Best Appearing out of County Apparatus and 2nd Place Out of County Marching Unit

Go24 Store has not installed fire hydrant or knox box as requested

Best Western Dry Hydrant is out of service and in need of repairs-issues with management at Best Western in making required repairs.

Discussion followed regarding the lack of Advanced Life Support unit since the Regional ALS has eliminated their service to the area. Chief Llewellyn stated that this will increase the burden of the BLS.

Chairman Melvin asked Mr. Rohner the status of the GO 24 Store matter. Mr. Rohner stated the owner of the GO24 Store is opening the existing Highway Occupancy Permit to change the location of the hydrant.

A motion was made by Chairman Melvin to direct Solicitor Bernathy to send a letter to Mr. Fuller to address the time limits noted in the Subdivision and Land Development Ordinance for the revision to the approved land development plan to change the hydrant location. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

A motion was made by Supervisor Buchanan to approve the Westfall Fire Department Report for the month of September, 2017. The motion was seconded by Chairman Melvin and carries with all in favor.

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for September, 2017.  He stated the department continued sign replacement and now all signed are replaced according to state code.  The department continued the culvert pipe replacement on Heaters Hill.  The office area lawn was mowed.  Pothole patching was done throughout the township.  Mr. Schneider met with the Penn DOT representative to obtain a paving estimate for the budget workshop.  He also met with the Park Service at the Pearce House to discuss the right of way.  Mr. Schneider worked on preparing the highway department budget for 2018.  The department continued clearing brush in the township right of way.  They mowed the shoulders with mower and brush hog.  They also started getting the spreaders ready for the winter season.  New tires were installed on the pick up truck and a new front tire was installed on the back hoe.  The department painted the tunnel off of Rose Lane.  Mr. Schneider attended the monthly road task force meeting.

Mr. Schneider met with the Park Service regarding paving the road in front of the Pearce House. The Park Service representatives stated they would pay for the material if the township supplies the labor.  Solicitor Bernathy asked Mr. Schneider to obtain a contract from the Park Service for the Board’s review.

Mr. Schneider asked to Board to send a letter to Penn DOT regarding the replacement of the fence by Shay Lane (at the end of Reuben Bell Drive). Supervisor Buchanan directed Mr. Schneider to send the letter from the Highway Department.

Mr. Schneider responded to Mr. MacDonald’s question regarding line painting. He said line painting is not required by law in a second class township.

A motion was made by Supervisor Buchanan to approve the September, 2017 Highway Report. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

BUILDING/ZONING REPORT:  Wayne Rohner gave the report for September, 2017. He reported one mechanical and one building permit for the month which totaled $752.00 in permit fees.

Mr. Rohner noted he is working on obtaining a quote for parking lot lighting. Supervisor Buchanan asked Mr. Rohner to look into the amount of parking spaces required for the parking lot at the township office.

A motion was made by Supervisor Buchanan to approve the Building/Zoning Report for September, 2017. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

EMERGENCY MANAGEMENT: Mr. Ewbank’s report for September, 2017 confirmed no emergency management calls for the month.

A motion was made by Chairman Melvin to accept the Emergency Management Report for September, 2017. The motion was seconded by Supervisor Buchanan and carries with all in favor.

CORRESPONDENCE:  On desk for review. 

OLD BUSINESS:  

  • Volunteer Tax Credit Ordinance: A Public Hearing was held previous to this meeting and was continued until 6:50 pm on November 6, 2017.
  • Conditional Use Application-Malibu Land Holdings, LLC-Wellness Center: Stenographer Transcript will be available from the Public Hearing held immediately prior to this meeting.
  • Gambling Ordinance Draft: Correspondence from the Planning Commission was received. Solicitor Bernathy read the recommended changes/conditions by Planning.   Brief discussion took place regarding the conditions.

 

A motion was made by Supervisor Bostinto to refer the draft with recommended changes to Kiley Associates, LLC to research and make sure the provisions are practical and non-exclusionary in the C-2 and C-3 zones.   The motion also included sending the draft ordinance to Pike County Planning for review and comment.

The motion as seconded by Supervisor Buchanan and carries with all in favor.

  • Proposed Fire Code Enforcement Ordinance:   This matter was tabled until the November 6, 2017 Regular Supervisor Meeting.
  • Emergency Access Road-Township Property-Delaware Drive to Decker Lane: This matter was tabled until the November 6, 2017 Regular Supervisor Meeting.
  • Fire Tower Road: Supervisor Buchanan stated that this matter was brought up last year and needs to be revisited. Discussion followed regarding costs of maintaining the road. Solicitor Bernathy stated he would review the information on file and bring the information to the Board at the November 6, 2017 Supervisor meeting. The matter was table until then.

 

  1. Parking Lot Lighting: This matter was discussed earlier in the meeting. Mr. Rohner is working on obtaining price quotes and specifications.

 

NEW BUSINESS:

  • Approval of Zoning Officer Hours: A motion was made by Chairman Melvin to approve the extra hours worked by Mr. Rohner on 9/12/17 through 9/14/17-24 hours total. The motion was seconded by Supervisor Buchanan and carries with all in favor.
  • Resolution 2017-3 Pike County Hazard Mitigation Plan-Municipal Adoption Resolution: Chairman Melvin read the Resolution.

 

 

A motion was made by Supervisor Buchanan to adopt Resolution 2017-3 as the Pike County Hazard Mitigation Plan-Municipal Adoption Resolution. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

  • 2017 Ballot for Election of Trustees: A motion was made by Supervisor Buchanan to elect Jack Hines and Tim Horner as members of the Board of Trustees of the Pennsylvania Township Health Insurance Cooperative Trust for January 1, 2018 through December 31, 2020. The motion was seconded by Supervisor Bostinto and carries with all in favor.
  • Close NBT Bank Account-Fire Loss Checking Account: This account has been inactive for approximately four years and Mr. Myer was contacted by NBT Bank to close the account. Supervisor Buchanan stated we will open a new account if needed.

 

 

A motion was made by Supervisor Buchanan to close the account. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

  • Payoff Truck Loan financed by Municipal Authority of Westfall Township: A motion was made by Supervisor Buchanan to pay off the subject loan from the general fund in the amount of $44,962.87. The motion was seconded by Vice Chairman Dotey and carries with all in favor.
  • Pearce House-Right of Way: Mr. Schneider presented the Board with photos of the Right of Way area. Mr. Schneider explained that the Park Service is willing to supply the materials to pave the right of way if the Township supplies the labor and maintenance. Solicitor Bernathy asked Mr. Schneider to obtain an agreement from the Park Service for review.

 

 

SUBDIVSION/LAND DEVELOPMENT/CONDITIONAL USE-REVIEW AND ACTION:

 

  • Tri-State RV Park/Charles Shay: Storm Water Management Plan and Flood Plain Application-Letter from Planning: Solicitor Bernathy read the letter from Planning and explained the application.

 

A motion was made by Supervisor Buchanan to approve the application with the conditions reflected on the correspondence from the Planning Commission dated September 26, 2017. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

EXECUTIVE SESSION:

 

An Executive Session was called at 7:51 pm for the purpose of personnel matters.

 

The meeting was called back to order at 7:58 pm. Supervisor Buchanan was not in attendance at this time.

Chairman Melvin stated the purpose of the Executive Session was to discuss the Pension Plan for the Township Employees.

A motion was made by Vice Chairman Dotey to direct Solicitor Bernathy to prepare a draft ordinance to revise the current Non Uniform Pension Plan Ordinance to reflect changes to the eligibility of retirement benefit of the Township Employees.   The motion was seconded Supervisor Bostinto and carries with all in favor.

 

ADJOURNMENT: Meeting was adjourned at 8:00 p.m. on a motion by Supervisor Bostinto. Motion seconded by Vice Chairman Dotey and carries with all in favor.

 

Respectfully Submitted,

Jodi Hulse

Secretary

Regular Supervisor Meeting Minutes-September 5, 2017

Westfall Township, Matamoras, PA

September 5, 2017

The Regular meeting of the Westfall Township Board of Supervisors was held Tuesday, September 5, 2017 at 8:37 pm. The meeting started late due to the duration of the Conditional Use Hearing which started at 5:00 pm previous to the meeting. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Vice Chairman, Jerry Dotey; Supervisors; Lester Buchanan and Robert Bostinto; Solicitor, Robert Bernathy; and Secretary, Jodi Hulse. Also present were Zoning Officer, Wayne Rohner; Police Chief, Chad Stewart; Marge Tonkin and 3 members of the general public

Treasurer, Scott Myer; Westfall Fire Chief, Rob Llewellyn, Westfall Fire Department President, Bill Koferl, Mill Rift Fire Chief, Tom Lamb, Mill Rift Assistant Chief, Bob Mills were not present at the meeting but submitted their reports earlier in the evening. The Supervisors advised the representatives to leave since the Conditional Use Hearing scheduled for 5:00 was lengthy and they were not sure of the duration.

Chairman, Robert Melvin and Supervisor, Paul Fischer were absent. Road Master, Bill Schneider and Emergency Management Coordinator, Bob Ewbank were also absent.

EXECUTIVE SESSION: The last executive session was held June 16, 2017.

APPROVAL OF AGENDA:

A motion was made by Supervisor Buchanan to approve the agenda. The motion was seconded by Supervisor Bostinto and carries with all in favor.  

PUBLIC COMMENT: Marge Tonkin addressed the Board with a suggestion to install lights in the parking lot at the Township Building.  She stated that it is dark and hard for people to see while coming to attend the meetings. Brief discussion followed.   Supervisor Buchanan agreed and he also suggested line painting for the parking spaces.

A motion was made by Supervisor Bostinto for the Board to explore and obtain information and quotes for auxiliary lighting and line painting at the Township Building parking lot. The motion was seconded by Supervisor Buchanan and carries with all in favor.  

MINUTES: A motion was made by Supervisor Bostinto to approve the August 7, 2017 Regular Meeting minutes.  The motion was seconded by Supervisor Buchanan and carries with all in favor.

A motion was made by Supervisor Buchanan to approve the August 21, 2017 Joint Meeting Minutes. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

TREASURER’S REPORT: The report through September is on file at the Township Office.

POLICE REPORT: Assistant Chief Stewart read the report for the month of August, 2017.  The report reflects the following for the month of August, 2017:

Miles Patrolled: 5,927

YTD: 47,908

Motor Vehicle Accidents: 19

YTD: 150

Calls for the month: 240

YTD: 1655

Westfall: 163

Matamoras: 77

Assistant Chief Stewart also noted the significant happenings on the front of the report which are as follows:

  • Received a grant for 10 Flak Jackets and 1 in car computer
  • Conducted Tracs training for officers
  • Participated in 911 Radio Procedures Training
  • Sent 2 Officers to Search and Seizure Training in Harrisburg (PD by DA)
  • EPRPD Foundation is holding a 3D Archery Shoot 9/9/17 8 am-2 pm

A motion was made by Supervisor Bostinto to approve the August, 2017 Police Report.  The motion was seconded by Supervisor Buchanan and carries with all in favor.

FIRE DEPARTMENTS: 

Westfall Fire Department:  The Report for August, 2017 is on file at the Township Office.

Mill Rift Fire Department: The Report for August, 2017 is on file at the Township Office.

HIGHWAY DEPARTMENT: The Report for August, 2017 is on file at the Township Office.

BUILDING/ZONING REPORT:  Wayne Rohner gave the report for August, 2017. He confirmed there was 1 building permit, 1 electrical permit and 3 zoning permits for the month which totaled $827.00 in permit fees.

A motion was made by Supervisor Buchanan to approve the Building/Zoning Report for August, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.

EMERGENCY MANAGEMENT: The Report for August, 2017 is on file at the Township Office.

CORRESPONDENCE:  On desk for review. 

OLD BUSINESS:  

  • Conditional Use Application-Malibu Holdings, LLC-Wellness Center: The Conditional Use Hearing was held previous to this meeting. The matter is continued until 7:00 pm on October 2, 2017. Brief Hearing and decision to be made by the Board at that time.
  • Gambling Ordinance-Draft: The Board is expecting review from the Planning Commission. This matter was tabled until such time.
  • Proposed Fire Code Enforcement Ordinance: Solicitor Bernathy is working on the draft for review by the Board. This matter was tabled.
  • Emergency Access Road-Township Property-Delaware Drive to Decker Lane: Solicitor Bernathy is working on this as per the direction of the Board previously. This matter was tabled. 

NEW BUSINESS:

  • Municipal Building-Rear Parking Lot paving quotes: Secretary Hulse stated there were three written quotes submitted for the project. The quotes received were the following:

 

  1. Port Jervis Paving: $13,822.00
  2. Jagger Asphalt Paving: $15,850.00
  3. Kowal Brothers Paving: $15,800.00

A motion was made by Supervisor Buchanan to award the project to Port Jervis Paving as the lowest written proposal. The motion was seconded by Supervisor Bostinto and carries with all in favor.

Solicitor Bernathy will prepare a contract and provide it to Secretary Hulse for the signature of the contractor prior to commencement of the project.

  • Schedule Budget Workshop Meetings: A motion was made by Supervisor Buchanan to schedule the budget workshop meetings for October 10, 2017 and October 31, 2017 at 6:00 pm. The motion was seconded by Supervisor Bostinto and carries with all in favor.
  • Annual Convention of Township Officials of Pike County-Attendance Approval: Supervisor Bostinto and Secretary Hulse will be attending. A motion was made by Supervisor Buchanan to approve the payment of $200.00 for attendance of the convention on October 6, 2017 at the Lackawaxen Inn. The motion was seconded by Vice Chairman Dotey and carries with all in favor. 

Secretary Hulse will check with the other Supervisors to see if they are interested in attending before the RSVP.

 

  • Westfall Senior Housing Ribbon Cutting Ceremony: Vice Chairman Dotey stated he would attend. No action needed.
  • Freightliner Repair: Secretary Hulse stated there are two estimates provided by Mr. Schneider for a repair to the Freightliner. The repair is for a sensor and filter assembly. The quotes are as follows:

 

  1. Campbell Supply Company of Sussex County: $7,479.39
  2. Rohrer Bus Service: $11,356.06

Supervisor Buchanan stated that Rohrer Bus services Freightliner buses and would have to order the parts from a different dealer.

A motion was made by Supervisor Buchanan to direct Mr. Schneider to have the Freightliner repaired at Campbell Supply Company of Sussex County in accordance with the estimate in the amount of $7,479.39 dated August 31, 2017. The motion was seconded by Supervisor Bostinto and carries with all in favor.   

SUBDIVSION/LAND DEVELOPMENT/CONDITIONAL USE-REVIEW AND ACTION:

None at this time.

EXECUTIVE SESSION:

None held.

ADJOURNMENT: Meeting was adjourned at 8:55 p.m. on a motion by Vice Chairman Dotey. Motion seconded by Supervisor Bostinto and carries with all in favor.

Respectfully Submitted,

Jodi Hulse

Secretary

Supervisor Regular Meeting Minutes-August 7, 2017

Westfall Township, Matamoras, PA

August 7, 2017

The Regular meeting of the Westfall Township Board of Supervisors was held Monday, July 10, 2017 at 8:10 pm. The meeting started late due to the duration of the Conditional Use Hearing which started at 6:00 pm previous to the meeting. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Vice Chairman, Jerry Dotey; Supervisors; Lester Buchanan, Robert Bostinto and Paul Fischer; Solicitor, Robert Bernathy; and Secretary, Jodi Hulse. Also present were Treasurer, Scott Myer, Zoning Officer, Wayne Rohner; Road Master, Bill Schneider; Assistant Police Chief, Eric Stewart, Westfall Township Fire Department President, Bill Koferl; Emergency Management Coordinator, Robert Ewbank; Attorney, Jason Ohliger, Mr. and Mrs. Detweiler, Tom Shepstone, Robin Waizennegger, John Dalton and 20 members of the general public.

Solicitor Bernathy stated that there seems to be many members of the general public in attendance for the Malibu Ranch Conditional Use matter. He noted that this matter is on the agenda for scheduling a Conditional Use Hearing only and that there would be no discussion regarding this matter.  He thanked everyone for coming and stated that they are welcome to attend the hearing which would be scheduled later in the meeting and would be legally advertise and posted accordingly.

EXECUTIVE SESSION: The last executive session was held June 16, 2017.

APPROVAL OF AGENDA:

A motion was made by Supervisor Buchanan to move #3 of the Subdivision/Land Development/Conditional Use-review and action section of the agenda up to before the public comment.  The motion was seconded by Supervisor Bostinto and carries with all in favor.

A motion was made by Supervisor Buchanan to approve the revised agenda. The motion was seconded by Supervisor Bostinto and carries with all in favor.

LETTER FROM PLANNING COMMISSION-Schedule Conditional Use Hearing: Malibu Land Holdings, LLC-351 Foster Hill Road-Wellness Center:  A motion was made by Supervisor Buchanan to schedule and advertise accordingly the Malibu Land Holdings, LLC-Conditional Use Hearing for September 5, 2017 at 5:00 pm.  The motion was seconded by Supervisor Bostinto and carries with all in favor.

PUBLIC COMMENT: Robin Waizenegger addressed the Board.  She asked the Board to consider addressing the overnight motor home parking in the Walmart parking lot.  Solicitor Bernathy stated this was not a condition of the land development approval.  Supervisor Fischer said he believes that it was a condition.  Brief discussion followed.  The Board agreed to search the records to find the documentation confirming this condition.

There was no further public comment. 

MINUTES: A motion was made by Supervisor Buchanan to approve the July 10, 2017 Regular Meeting minutes.  The motion was seconded by Vice Chairman Dotey and carries with all in favor.

TREASURER’S REPORT: Scott Myer gave the report through August, 2017.  He stated there was a large payment of delinquent taxes paid in July.  The income for the year so far is at 100% and the expenses are in line with budget year to date.

The Treasurer’s Report through the month of August, 2017 was approved on a motion made by Supervisor Buchanan and seconded by Supervisor Bostinto and carries with all in favor.

POLICE REPORT: Assistant Chief Stewart read the report for the month of July, 2017.  The report reflects the following for the month of July, 2017:

Miles Patrolled: 5,434

YTD: 41,981

Motor Vehicle Accidents: 26

YTD: 131

Calls for the month: 232

YTD: 1403

Westfall: 151

Matamoras: 81

Assistant Chief Stewart also noted the significant happenings on the front of the report which are as follows:

  • Conducted DUI Checkpoint on Delaware Drive
  • Participated in Backpack Giveaway @ Verizon Store
  • National Night Out-Port Jervis Riverside Park 8/1/2017
  • EPRPD Foundation is holding a 3D Archery Shoot 8/9/17 8am-2pm

A motion was made by Supervisor Buchanan to approve the July, 2017 Police Report.  The motion was seconded by Supervisor Fischer and carries with all in favor.

FIRE DEPARTMENTS: 

Westfall Fire Department: Bill Koferl gave the report for July,  2017:  5 Automatic Fire Alarms, 8 Motor Vehicle  accidents, 5 Water Rescue, 1 Gas Leak, 3 Chief Investigation, 2 Assist EPRPD, 1 Public Service, 1 Vehicle Fire and 2 structure fires.  The Total calls for July, 2017 were 28.  The total fire calls year to date are 162.

The EMS Report for the month of July, 2017 was as follows: 39 Calls in Westfall Township, 2 Calls in Dingman Township, 5 calls in Milford Township, 8 calls in Milford Borough, 20 calls in Matamoras Borough, 1 call in Delaware Township, 1 call in Sussex County and 13 calls in Orange County, NY.  Total calls for July, 2017 were 89.  Total EMS calls year to date are 578.

The combined Year to Date calls are 740.

Training for the month: Five drills/In-house training sessions held for 127 hours; six members completed 6 hours of Haz-Mat Ops refresher; four members completed 16 hour of structural burn training

Fundraising: Pulled Pork Dinner held on August 4th 200 dinners-Sold Out!; Gun Raffle-September 10; Tricky Tray-October 7

Other: Go-24 Store has not installed the hydrant or Knox Box as requested.  Attended the Port Jervis Fire Parade and took 1st Place Engine over 10 years old; Best Western dry hydrant is out of service in need of repairs.  Issues with management @ Best Western in making required repairs.

Solicitor Bernathy asked Mr. Rohner if the owner of the Go 24 Store is complying with all conditions of the notice sent regarding their Land Development Plan. Mr. Rohner said he would need to check the time limit.  Solicitor Bernathy directed Mr. Rohner to let him know so that action can be taken before the Magistrate.

The Board directed Mr. Rohner to send an enforcement notice to the Best Western regarding the out of service hydrant.

A motion was made by Supervisor Fischer to approve the Westfall Fire Department report for the month of July, 2017.   The motion was seconded by Supervisor Bostinto and carries with all in favor.

Mill Rift Fire Department: No representative present.  No report submitted for the month of July, 2017.

HIGHWAY DEPARTMENT: Mr. Schneider gave the report for July, 2017. The Department did pothole patching  throughout the Township, trimmed the Right of Ways, worked on compost area, performed equipment maintenance, culvert pipe and ditch maintenance, removed old guide rail on River Road, installed new guide rail on River Road and bridge on Bluestone Boulevard and mowing at the Township Office property.  Mr. Schneider is in the process of obtaining quotes for pipe replacement on Heaters Hill Road.

A motion was made by Supervisor Buchanan to approve the Highway Department Report for July, 2017. The motion was seconded by Supervisor Fischer and carries with all in favor.

BUILDING/ZONING REPORT:  Wayne Rohner gave the report for July, 2017. He confirmed there were 5 building permits and 2 electrical permits for the month of July, 2017 totaling $3,576.00 in fees.

A motion was made by Supervisor Buchanan to approve the Building/Zoning Report for July, 2017. The motion was seconded by Supervisor Fischer and carries with all in favor.

EMERGENCY MANAGEMENT: Mr. Ewbank gave the report for July, 2017.  He said there were not EMA calls for the month.  He attended a meet and greet at the Pike County Light and Power Company on July 11, 2017.  He also participated in a tabletop exercise put on by Eagle Creek on July 12, 2017 at the Hampton Inn.

Mr. Ewbank showed concern regarding the emergency crew situation at Corning Gas. They will be using sub-contractors for 12 to 18 months and he is concerned about response time.  Brief discussion followed.  No action taken.

A motion was made by Supervisor Buchanan to approve the Emergency Management Report for the month of July, 2017.   The motion was seconded by Supervisor Fischer and carries with all in favor.

CORRESPONDENCE:  On desk for review. 

OLD BUSINESS:  

  1. Conditional Use Application-Peckham Properties, LLC-Proposed Event Center: This matter was addressed at the Public Hearing just prior to the meeting.
  2. Website Proposals: Secretary Hulse stated that 11 proposals were received and that the Niki Jones Agency proposal was, not only the least expensive, but was the nicest format and was best suited for the Township needs.

A motion was made by Supervisor Bostinto to appoint the Niki Jones Agency in accordance with proposal dated May 29, 2017. The motion was seconded by Supervisor Fischer and carries with three in favor and one opposition.  Supervisor Buchanan was in opposition.

  • Gambling Ordinance Draft: Solicitor Bernathy prepared a draft of a Gambling Ordinance as directed to do so by the Board as the last meeting. A discussion will take place at the September 5, 2017 Regular Meeting. 

A motion was made by Supervisor Buchanan to send the draft ordinance to the Planning Board for review and comment. The motion was seconded by Supervisor Fischer and carries with all in favor.

  • Proposed Fire Code Enforcement Ordinance: This matter was tabled.
  • Proposed Ordinance-Act 172-Tax Credit for Volunteers:

 

A motion was made by Supervisor Buchanan to schedule and advertise accordingly for a Public Hearing for adoption of the said ordinance for October 2, 2017 at 6:50 pm. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

  • Emergency Access Road-Township Property-Delaware Drive to Decker Lane: A motion was made by Supervisor Buchanan to approve Solicitor Bernathy to move forward to negotiate a Right of Way Acquisition. The motion was seconded by Supervisor Bostinto and carries with all in favor. 

NEW BUSINESS:  

  • New Mower-Highway Department: A motion was made by Supervisor Buchanan to approve the purchase of a 61’ deck riding mower from Sawkill Power Equipment in the amount of $6,599.99. The motion was seconded by Supervisor Bostinto and carries with all in favor. 

The Board agreed to table the matter of selling the old mower until Mr. Schneider obtains an approximate sale price.

Supervisor Bostinto stated that he would like to add an item to “New Business”. He added “LSA Grant” information/application.  He explained there is a grant available which may help the funding of the proposed Highway Department/Police Department construction project.

A motion was made by Supervisor Bostinto to submit an application for the LSA grant in the amount of $250,000 for Highway Department construction and or Police Department construction. The motion was seconded by Supervisor Fischer and carries with all in favor. 

 

SUBDIVSION/LAND DEVELOPMENT/CONDITIONAL USE-REVIEW AND ACTION:

  • Letter from Planning Commission-Minor Subdivision Application: Lands of Eric and Becky Stewart-131 Skytop Lane: A motion was made by Supervisor Buchanan to approve the Minor Subdivision application for Mr. and Mrs. Stewart with the following conditions:

 

  1. Section 403.2.15-The Building setback line for Lot 1 along the Private Road Access should be measured  from the edge of the ROW.
  2. Private Road Maintenance Agreement to be revised according the Solicitor review.
  3. Proposed Deeds to be submitted for attorney review prior to the August 7, 2017 Supervisor Meeting.

 

The motion was seconded by Vice Chairman Dotey and carries with all in favor.

 

A motion was made by Supervisor Buchanan to approve the following waivers requested by the applicant:

  1. Waiver of Section 403.2.17-to allow ten (10) foot contours to be indicated on the plan for clarity
  2. Waiver of Section 503.7-to allow four (4) residential dwelling units on a private access drive
  3. Waiver of Section 503.7-to allow a 33 foot right of way for the private access drive

The motion was seconded by Supervisor Fischer and carries with all in favor.

  • Letter from Planning Commission-Sewage Planning Module-Lands of Eric and Becky Stewart-131 Skytop Lane:

A motion was made by Supervisor Buchanan to approve and sign the Sewage Planning Module submitted by the Stewart’s and approved by Chris Wood, SEO. The motion was seconded by Supervisor Fischer and carries with all in favor.

Supervisor Fischer asked Mr. Schneider if he ordered signs for Delbert Drive. Mr. Schneider stated that was a private road and that the Township does not supply signs for private roadways.  

EXECUTIVE SESSION:

None held.

ADJOURNMENT: Meeting was adjourned at 8:47 p.m. on a motion by Supervisor Buchanan. Motion seconded by Supervisor Bostinto and carries with all in favor.

Respectfully Submitted,

Jodi Hulse

Secretary

Continuance of Public Hearing-Malibu Ranch

PUBLIC NOTICE

Please take notice that the Public Hearing on an application for Conditional Use submitted by Malibu Land Holdings, LLC, scheduled for September 5, 2017, has been continued until Monday, October 2, 2017 at 7:00 pm with the previously advertised Regular Monthly Supervisor Meeting to immediately follow. The applicant is seeking conditional use approval of a Wellness Center, as a facility for the provision of therapy and treatment for various physical and mental health conditions, to be located at 351 Foster Hill Rd, Westfall Township, as a Use Not Specifically Regulated pursuant to Section 105.B of the Westfall Township Zoning Ordinance.

The Public Hearing will take place at the Westfall Township Municipal Building located at 102 LaBarr Lane, Westfall Township, Matamoras, PA.

Jodi Hulse, Secretary

Public Hearing 10/02/17 @ 6:50 pm

NOTICE

NOTICE IS HEREBY GIVEN that on October 2, 2017, at 6:50 p.m., at the Westfall Township Municipal Building, 102 La Barr Lane, Matamoras, Pennsylvania, the Supervisors of the Township of Westfall, Pike County, Pennsylvania, will act on an Ordinance for establishing a tax credit and additional benefit for the Volunteers of the Fire Department and Emergency Medical Services operating in and serving the Township of Westfall.

A summary of the Ordinance is as follows:

Section 1. Short Title

This Ordinance may be cited as the Volunteer and EMS tax Credit Ordinance of Westfall Township.

            Section 2.  Authority and Purpose            

            This Ordinance is authorized by Pennsylvania Statute which provides that the governing body of a Municipality may provide, by Ordinance, for a tax credit against real property owned and occupied by an active volunteer who is certified.  The purpose of the Ordinance is to create an incentive for current fire and EMS volunteers to remain active as well as increase recruitment of new volunteers.

            Section 3.  Definitions  

            Section 4.  Authorization of Tax Credit 

There is hereby authorized a tax credit against real property tax to be granted to an active volunteer. 

The amount of the tax credit authorized shall be twenty (20%) per cent of the tax liability of the active volunteer.

If the amount of the tax credit applied to the tax levied on residential real property located in Westfall Township which is owned and occupied by an active volunteer who is certified is less than Two Hundred Fifty ($250.00) Dollars, said volunteer shall receive a tax credit comprised of the tax credit applied to the real property as described above plus an additional benefit provided by the Township in an amount sufficient so that said volunteer shall receive a total  of Two Hundred Fifty ($250.00) Dollars, which is comprised of the tax credit as described in Section 4 C, and monies provided by the Township.

Section 5. Eligibility

Section 6. Return

Section 7. Limitations 

Section 8. Volunteer Service Program

A volunteer service program shall be implemented to establish the annual requirements for the certification of a volunteer in active service at a volunteer fire company or nonprofit emergency medical services agency.

The active volunteer shall be determined based on the volunteer’s participation in at least thirty (30%) percent of the volunteer fire company’s activities.

Section 9. Rejection and Appeal

Section 10. Penalties

Section 11. Fair Labor Standards Act

Section 12. Severability

Section 13. Repealer

Section 14. Effective Date

A copy of the full text of the proposed Ordinance may be examined by any citizen at the Westfall township Office located at 102 LaBarr Lane, Westfall Township, Matamoras, Pennsylvania during normal business hours.

Jodi Hulse

Westfall Secretary 

Robert F. Bernathy, Esquire

Township Solicitor

 

 

Conditional Use Hearing-September 5, 2017 @ 5:00 pm

PUBLIC NOTICE

Please take notice that a Public Hearing will be held before the Westfall Township Board of Supervisors on an application for Conditional Use submitted by Malibu Land Holdings, LLC.  The applicant is seeking conditional use approval of a Wellness Center, as a facility for the provision of therapy and treatment for various physical and mental health conditions, to be located at 351 Foster Hill Rd, Westfall Township, as a Use Not Specifically Regulated pursuant to Section 105.B of the Westfall Township Zoning Ordinance.

This hearing is scheduled to commence on Tuesday, September 5, 2017 at 5:00 p.m., at the Westfall Township Building, 102 LaBarr Lane, Westfall Township, Pike County, PA.

Jodi Hulse, Secretary

Joint Meeting-August 21, 2017

PUBLIC NOTICE

WESTFALL TOWNSHIP

JOINT MEETING NOTICE

Please take notice that the Westfall Board of Supervisors will hold a Joint Meeting with the Matamoras Borough Council and The Eastern Pike Regional Police Commission on Monday, August 21, 2017 at 7:00 pm to discuss the 2018 Police Department Budget.  The meeting will take place at the Westfall Township Municipal Building located at 102 LaBarr Lane, Matamoras, Pennsylvania.

Jodi Hulse

Secretary