Monthly Archives: February 2016

Westfall Township Board of Supervisor-Regular Monthly Meeting-January 4, 2016

Westfall Township, Matamoras, PA

January 4, 2016

The regular meeting of the Westfall Township Board of Supervisors was held Monday, January 4, 2016 at 7:30 pm following the Organization Meeting. The meeting was held at the Township Building on Delaware Drive and LaBarr Lane, Westfall Township.

Those present were Chairman, Robert Melvin, Vice Chairman, Jerry Dotey; Supervisors; Lester Buchanan, Robert Bostinto and Paul Fischer; Solicitor, Robert Bernathy; Secretary, Jodi Hulse and Treasurer, Scott Myer. Also present were Road Master, Bill Schneider, Chief, Rob Llewellyn, Chief, Chad Stewart, Zoning Officer, Wayne Rohner, Nancy Buchanan, John Dalton, Twila Decker, Bill Koferl, and approximately 12 members of the general public.

APPROVAL OF AGENDA:  

Chairman Melvin added #3 under “New Business” as Employee Salary Increases.

Secretary Hulse added #4 under “New Business” as Letter from Westfall Fire Department regarding ambulance services. 

A motion was made by Supervisor Buchanan to approve the revised agenda. The motion was seconded by Vice Chairman Dotey and carries with all in favor.  

PUBLIC COMMENT: 

No public comment. 

MINUTES:

December 7, 2015-Regular Meeting Minutes: A motion was made by Vice Chairman Dotey to approve the minutes. The motion was seconded by Supervisor Bostinto and carries with four in favor and one abstention.  Supervisor Fischer abstained since he was not present for the meeting.

December 17, 2015-Special Meeting Minutes: A motion was made by Supervisor Bostinto to approve the minutes. The motion was seconded by Vice Chairman Dotey and carries with four in favor and one abstention.  Supervisor Fischer abstained since he was not present for the meeting.

TREASURER’S REPORT: Mr. Myer gave the report for December, 2015 which is on file at the Township Office. He stated that that income is over budget due to the recent settlement income and the Earned Income Tax Income.  Also, charges for services were up for the year which consists mainly of building permit income.  He stated last year this time we had $47.000.00 in the account.  At this time there is $474,000.00 in the account and no Tax Anticipation Note is needed this year.

Supervisor Buchanan moved to approve the Treasurer’s Report. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

POLICE REPORT:  Chief Stewart gave the report for December, 2015.  The report reflects the following for the month of December, 2015:

Monthly Count of Offenses known to police:

1 Assault, 2 Burglary, 12 Larceny Theft, 1 Fraud, 2 Recovery of Stolen Property, 2 Vandalism, 2 Weapons, 2 Drug Abuse (Poss), 1 Liquor Law, 2 Drunkeness. 6 Disorderly Conduct and 2 all other offenses.  Total 35

Monthly Count of Persons Charged for offenses:

1 Assault, 4 Larceny Theft, 1 Recovery of Stolen Property, 1 Weapons, 2 Drug Abuse, 1 Liquor Law, 2 Drunkeness and 2 Disorderly Conduct. Total 14

Miles patrolled for the month: 6,112 Year to Date:  61,505

Motor Vehicle Accidents for the month: 18 Year to Date: 199

Calls for Service for the month: 188 Year to Date:  2,363

A motion was made by Supervisor Buchanan to approve the report. The motion was seconded by Supervisor Fischer and carries with all in favor.

FIRE DEPARTMENT:

Westfall Fire Department:  Chief Llewellyn read the report which stated the following for the month of December, 2015:

1 CO Alarm, 5 Automatic Fire Alarms, 1 Investigation, 1 Gas Leak, 1 Landing Zone, 1 Public Service, 2 Search, 2 Stand By, 2 Structure Fire, 1 Traffic Control, 4 Vehicle Accident,  The Total calls for December were 21.  The total fire calls year to date are 306.

The EMS Report for the month of December was as follows: 42 Calls in Westfall Township, 28 Calls to cover Squad 33, and 4 calls to cover Squad 19.  Total calls for October were 74.  Total EMS calls year to date are 847.

A motion was made by Supervisor Fischer to approve the Westfall Fire Department Report.  The motion was seconded by Vice Chairman Dotey and carries with all in favor.

Mill Rift Fire Department:   There was not representative for the department present.  Supervisor Buchanan read the report which stated the following for December, 2015:

December 6, 2015: Public Service-Port Jervis Annual Christmas Parade

December 8, 2015: Monthly Meeting-Mill Rift Fire House

December 12, 2015: Work Detail-Service all gas powered portable equipment at both stations and on apparatus

December 13, 2015: Public Service-Santa Claus in town

December 20, 2015: Public Service-Santa Claus in front of Walmart

December 25, 2015: Public Service-Santa at Milford Valley Convalescent Home

December 28, 2015: Public Service Detail-LODD Firefighter Funeral Ulster County

Total Man Hours: 78

Total Equipment Hour Year to Date: 28.5

A motion was made by Vice Chairman Dotey to approve the Mill Rift Fire Department Report. The motion was seconded by Supervisor Fischer and carries with all in favor.

HIGHWAY DEPARTMENT:  Bill Schneider gave the report for December, 2015. The department performed maintenance on equipment.  Mr. Schneider attended the Road Task Force Meeting for December.  The crew cleared brush from Township Right of Way throughout the township and cleared culvert pipes from leaves.  The department installed signs.  They attended to one winter storm.  The department was called out on December 26, 2016 for a tree down on Cummins Hill.  Mr. Schneider informed the Board that the Pond Eddy Bridge is back to a 7 ton limit and that there will be a meeting on Janaury 21, 2016 in Shohola regarding the bridge project.

The Highway Report was approved on a motion made by Supervisor Buchanan. The motion was seconded by Supervisor Bostinto and carries with all in favor.

BUILDING/ZONING REPORT:  Wayne Rohner gave the report for December, 2015.  He said there were three building permits issued for the month of December, 2015 totaling $507.00 in fees.  There were two zoning permits issued for the month of December, 2015 totaling 150.00 in fees.

Discussion followed regarding the Grill Restaurant Parking lot lines in the Township Right of Way.

A motion was made by Supervisor Bostinto to approve the Building and Zoning Report for December, 2015 and to approve Solicitor Bernathy to prepare a second letter to the owner of the Grill Restaurant regarding the Right of Way issue. The motion was seconded by Vice Chairman Dotey and carries with all in favor.

EMERGENCY MANAGEMENT: No one was present to submit the report for December.  Chairman Melvin read an email from Mr. Ewbank which stated nothing took place in December to report.

No action was taken.

CORRESPONDENCE:  On desk for review.   

OLD BUSINESS: 

NONE 

NEW BUSINESS: 

1. Request from Pike County Council of Government-Use of Meeting Room: A motion was made by Supervisor Buchanan to approve the request to continue the use the meeting room for the COG Meetings. The motion was seconded by Supervisor Fischer and carries with all in favor.

 

 2. Installation of Panic Button in Township Office and Meeting Room: Discussion followed.

A motion was made by Supervisor Buchanan to approve the panic button installation by Royal Security Services, Inc. according to the proposal provided by Royal Security Services, Inc. in the amount of $1,079.00.

Supervisor Buchanan asked Chief Stewart to assist in contacting Royal Security Services, Inc. and setting up the installation.

3.  Employee Salary Increases: A motion was made by Vice Chairman Dotey to approve the employee salary increase of 3% effective July 1, 2016. The motion was seconded by Supervisor Fischer and carries with all in favor. 

4. Letter from the Westfall Fire Department regarding Ambulance Services: Discussion followed. A motion was made by Supervisor Fischer to approve the request to change the Primary Advanced Life Support to Port Jervis Ambulance and the Secondary Advanced Life Support to Atlantic EMS of Milford. The motion was seconded by Supervisor Buchanan and carries with all in favor.  

SUBDIVISION REVIEW and ACTION: 

NONE 

EXECUTIVE SESSION: 

NONE

ADJOURNMENT: Meeting was adjourned at 7:55 p.m. on a motion by Supervisor Buchanan. Motion seconded by Supervisor Bostinto and carries with all in favor.

Respectfully Submitted,

Jodi Hulse

Secretary

Westfall Township-Organization Meeting Minutes- January 4, 2016

TO:   The Auditors of Westfall Township, Pike County, Pennsylvania

FROM: Board of Supervisors, Westfall Township, Pike County, Pennsylvania

RE:   Supervisor’s Annual Organization Meeting 1/04/16

The Supervisors of Westfall Township held their Annual Reorganization Meeting on Monday, January 4, 2016 at 7:00 pm at the Westfall Township Municipal Building and the following Officers were elected.

Temporary Chairman: Supervisor Lester Buchanan moved to appoint Supervisor Robert Melvin as Temporary Chairman. Motion was seconded by Supervisor Paul Fischer and carries with all in favor.

Temporary Secretary: Supervisor Lester Buchanan moved to appoint Jodi Hulse as Temporary Secretary. Motion is seconded by Supervisor Jerry Dotey and carries with all in favor.

Chairman of the Board: Supervisor Robert Melvin- The position of Chairman was approved on a motion by Supervisor Lester Buchanan, seconded by Supervisor Jerry Dotey. Motion carries with all in favor.

Vice-Chairman: Supervisor Jerry Dotey – The position of Vice-Chairman was approved on a motion by Supervisor Lester Buchanan, seconded by Supervisor Paul Fischer. Motion carries with all in favor.

Supervisor Pro Tem:  Supervisor Robert BostintoThe position of Supervisor Pro Tem was approved on a motion by Supervisor Lester Buchanan, seconded by Supervisor Paul Fischer. Motion carries with all in favor.

At this meeting, the Supervisors appointed and filled the following positions:

Secretary: Jodi Hulse – Salary shall be set at the rate of $31,800.00 yearly. Hours are 8:00 a.m. through 4:30 p.m. Monday through Thursday including Supervisors and Planning Commission Meetings. Ms. Hulse’s appointment made upon motion of Supervisor Lester Buchanan, seconded by Vice Chairman Jerry Dotey. Motion carries with all in favor.

Treasurer: Scott Myer – Compensation set at $22,300.00 yearly. Mr. Myer’s appointment made upon motion of Supervisor Lester Buchanan, seconded by Supervisor Paul Fischer. Motion carries with all in favor.

Supervisors Meetings: The Supervisors set the following schedule for regular meetings forthe year 2016. Regular meetings will be held on the first Monday of each month except for July when the meeting will be held Tuesday, July 5, 2016 due to Independence Day and September when the meeting will be held Tuesday, September 6, 2016 due to Labor Day.  The meetings will be held at 7:00 pm.  Motion to approve schedule made by Vice Chairman Jerry Dotey, seconded by Supervisor Robert Bostinto.  Motion carried with all in favor.

Special Meetings: The Supervisors set two special meetings to be held on Thursday, November 17, 2016 at 6:00 pm and Thursday, December 15, 2016 at 7:00 pm for the purpose of introducing the tentative budget and adopting the actual budget for the upcoming year. Motion to approve schedule made by Supervisor Robert Bostinto, seconded by Vice Chairman Jerry Dotey. Motion carries with all in favor.   

Supervisors Workshops: Supervisors Workshops will be scheduled as needed.

Designated official Bank Depositories for all Township funds shall be with the Pennstar Bank, The Dime Bank and Pennsylvania Local Government Investment Trust. Motion to appoint banks stated made by Vice Chairman Jerry Dotey, seconded by Supervisor Lester Buchanan. Motion carries with all in favor.

Board of Vacancy Chairman:   William Koferl – Supervisor Lester Buchanan moved to re-appoint William Koferl as Board of Vacancy Chairman. Motion is seconded by Supervisor Paul Fischer and carries with all in favor.

Township Solicitor: Robert Bernathy – Salary shall be at the rate of $110.00 per hour for attendance at a Regular or Special Township meeting and Workshops. All development work is reimbursed by the developer prior to final approval. Payable from the Township General Fund. Motion to re-appoint made by Supervisor Lester Buchanan, seconded by Supervisor Robert Bostinto. Motion carries with all in favor.

Planning Board Solicitor:  Robert Bernathy – Salary shall be at the rate of $110.00 per hour for attendance at a Regular or Special meeting or Workshop of the Planning Board. Payable from Township General Fund. Motion to re-appoint made by Supervisor Lester Buchanan, seconded by Supervisor Paul Fischer. Motion carried with all in favor.

Township Engineer: Kiley Associates, LLC – Supervisor Lester Buchanan moved to re-appoint Kiley Associates, LLC according to proposal dated December 15, 2015. Motion is seconded by Supervisor Robert Bostinto and carries with all in favor.

Alternate Engineer:  Al Handy, Twin Oaks Consulting, LLC – Supervisor Lester Buchanan moved to re-appoint Al Handy, Twin Oaks Consulting, LLC. Motion is seconded by Supervisor Paul Fischer and carries with all in favor.

Zoning Hearing Board: 3 year term

Alternate – 1 Vacancy – January 5, 2015 – December 31, 2017

Alternate –1 Vacancy – January 5, 2015 – December 31, 2017

Planning Board: 4-Year Term

Member- 1 Vacancy-January 4, 2016 through December 31, 2019

Member-1 Vacancy-January 4, 2016 through December 31, 2019

Motion to re-appoint Michelle Wilkins to one position and to re-appoint Twila Decker to the other position is made by Supervisor Lester Buchanan. The motion seconded by Supervisor Paul Fischer and carries with all in favor. 

Auditors: 6-year term

1 Vacancy-January 4, 2016 –December 31, 2019

Motion made by Vice Chairman Jerry Dotey to appoint Nancy Buchanan as Auditor to fill the vacancy on the Board. The motion was seconded by Supervisor Paul Fischer and carries with four in favor and one abstention.  Supervisor Lester Buchanan abstained.

Auditor (Public Accountant/Firm-Replacement of elected Auditors):

Motion to re-appoint Kirk, Summa & Co., LLP to replace the elected auditors in their duty of making an examination of all the accounts of the township for the 2015 fiscal year is made by Supervisor Lester Buchanan, seconded by Supervisor Robert Bostinto. Motion carries with all in favor.

Building Appeals Board: 3-year term

Member – Vacancy –January 1, 2013 –December 31, 2015

Member – Vacancy January 1, 2015 – December 31, 2017

Member-Vacancy January 1, 2016 – December 31, 2018

Motion made by Supervisor Lester Buchanan to re-appoint John Corcoran to the first vacancy listed above. The motion was seconded by Supervisor Paul Fischer and carries with all in favor.

Municipal Authority: 

1 Vacancy-January 4, 2016 – December 31, 2020

Motion to re-appoint Alyn Krause as Municipal Authority Member made by Supervisor Lester Buchanan. The motion was seconded by Vice Chairman Jerry Dotey and carries with all in favor. 

Zoning Hearing Board Attorney: Douglas Jacobs – Salary of $100.00 per hour payable from Township General Fund, as required.  . Supervisor Lester Buchanan motioned to re-appoint Douglas Jacobs. Motion seconded by Supervisor Robert Bostinto and carries with all in favor. 

Alternate Zoning Hearing Board Attorney:  VACANCY 

Building Appeals Board Attorney: VACANCY

olice Commission: 

One Member-2016

One Member-2016/2017

Motion was made by Supervisor Lester Buchanan to appoint Supervisor Robert Bostinto as the 2016 One Year Police Commission Member. The motion was seconded by Supervisor Paul Fischer and carries with all in favor.

Motion was made by Supervisor Lester Buchanan to appoint Vice Chairman Jerry Dotey as the 2016/2017 Two Year Police Commission Member. The motion was seconded by Supervisor Paul Fischer and carries with all in favor.

Open Records Officer: Jodi Hulse – Motion to re-appoint open records officer made by Supervisor Lester Buchanan, seconded by Supervisor Paul Fischer -. Motion carries with all in favor.

Voting Delegate to the State Convention: April 17, 2016 through April 20, 2016–Hershey, PA.

A motion was made by Supervisor Paul Fischer to appoint Vice Chairman Jerry Dotey as Voting Delegate to the State Convention. The motion was seconded by Supervisor Robert Bostinto and carries with all in favor. 

Upper Delaware Council:  

January 4, 2016 through December 31, 2016—Michael Barth-Member

January 4, 2016 through December 31, 2016—Vacancy

Vice Chairman Jerry Dotey moved to re-appoint Michael Barth as Upper Delaware Council Member. Motion is seconded by Supervisor Paul Fischer and carries with all in favor.

Planning Board Meetings:  Shall be held the fourth (4th) Tuesday of every month at 7:00 PM. Motion by Vice Chairman Jerry Dotey to approve schedule, seconded by Supervisor Paul Fischer. Motion carries with all in favor.

Planning Board Workshops:  Shall be held the second (2nd) Thursday of every month at 7:00 PM. Motion by Vice Chairman Jerry Dotey  to approve schedule, seconded by  Supervisor Robert Bostinto . Motion carried with all in favor. 

COG Representative: Supervisor Paul Fischer moved to re-appoint Jodi Hulse as Council of Governments representative. Motion is seconded by Vice Chairman Jerry Dotey and carries with all in favor.

Non Uniform Pension Plan Committee:

January 1, 2016 – end of term — One Supervisor

January 1, 2016 – end of employment — One Plan Member

January 1, 2016 – no longer wants position — One Citizen

A motion was made by Supervisor Lester Buchanan to appoint Supervisor Paul Fischer as Supervisor committee member. The motion was seconded by Vice Chairman Jerry Dotey and carries with all in favor.

A motion was made by Supervisor Lester Buchanan to re-appoint Jodi Hulse as Plan Member committee member. The motion was seconded by Supervisor Paul Fischer and carries with all in favor.

A motion was made by Chairman Robert Melvin to re-appoint John Dalton as Citizen committee member. The motion was seconded by Supervisor Robert Bostinto and carries with all in favor.

Road Task Force Representative:  No appointment needed at this time. Albert Schneider is appointed.

Zoning Officer: A motion was made by Vice Chairman Jerry Dotey to re-appoint Wayne Rohner as Zoning Officer. The motion was seconded by Supervisor Paul Fischer and carries with all in favor.

Building Inspector: A motion was made by Vice Chairman Dotey to re-appoint Building Inspection Underwriters as Building Inspection Agency. The motion was seconded by Supervisor Paul Fischer and carries with all in favor.

Sewage Enforcement Officer: A motion was made by Supervisor Lester Buchanan to re-appoint Chris Wood as Sewage Enforcement Officer. The motion was seconded by Supervisor Paul Fischer and carries with all in favor. 

Alternate Sewage Enforcement Officer:  VACANCY  

Official Newspapers: Motion was made by Supervisor Lester Buchanan to designate The Pocono Record as official paper for the Township. Motion is seconded by Vice Chairman Jerry Dotey and carries with all in favor.

Fire Department Split:  Motion was made by Supervisor Lester Buchanan to designate the split for Special Mills as 80/20 between the Westfall Fire Department (80%) and Mill Rift Fire Department (20%).  Motion is seconded by Vice Chairman Dotey and carries with all in favor.

Adjournment: Supervisor Lester Buchanan moved to adjourn at 7:29 pm. Motion is seconded by Supervisor Robert Bostinto and carries with all in favor.

Respectfully Submitted,

Jodi Hulse

Secretary